1 / 53

Data Pipeline Town Hall May 8, 2014

Data Pipeline Town Hall May 8, 2014. Webinar Etiquette. Mute Your Phone (*# Mutes and Un-mutes Individual Phones ) ; many phones have a mute button on them.

russellr
Télécharger la présentation

Data Pipeline Town Hall May 8, 2014

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Data Pipeline Town HallMay 8, 2014

  2. Webinar Etiquette • Mute Your Phone (*# Mutes and Un-mutes Individual Phones) ; many phones have a mute button on them. • If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music! • We will hold the Q&A session at the end of the presentation: • Type it in the Chat Box for a response OR • Raise Your Hand: • A presenter will call your name • After your name is called, un-mute your phone and speak your question/comment • Please be respectful of others time; we may need to have a separate conversation later to best help you

  3. Introductions

  4. Today’s Agenda • Student End of Year • TSDL (Teacher Student Data Link) • Safety and Discipline • READ • Directory - Request for School Code Changes • Summer Town Hall Schedule • Town Hall - New Data Submitter Training for 2014-15 • 11th Grade Alternate Assessment • Special Education End of Year

  5. Student End of Year 2013-2014

  6. Student End of Year is open • 2013-2014 End of Year is open • Identity Management groups are available. • Acronym is SEY • Examples: • MOFFAT_2 PIPELINE-2800-SEY~LEAVIEWER Read-Only Role • SILVERTON_1 PIPELINE-2820-SEY~LEAUSER Submit and Modify Role • CENTER_26_JT PIPELINE-2810-SEY~LEAAPPROVER Approver Role • Work with your LAM to get the role assigned • Only assign one role • Role needs to be assigned by May 15th 6

  7. End of Year • Student End of Year snapshot • Student Profile • Snapshot • Select Student End of Year and fill drop downs • Press the create snapshot. • Please create snapshots • All districts must create an End of Year snapshot by June 5th 7

  8. End of Year – Screen Shot 8

  9. End of Year resources • End of Year (EOY) website • Data pipeline site -> snapshot -> End of Year • http://www.cde.state.co.us/datapipeline/snap_eoy • Schedule posted on EOY snapshot page • Document on how to assign EOY groups posted • Document on EOY process posted • File layout and definitions are posted • Known issues are posted – updated weekly 9

  10. Common defects • Please reference the known issue document • Posted on Data Pipeline -> snapshot -> End of Year website • http://www.cde.state.co.us/datapipeline/eoy-defect-report • Summary field shows status • Not working means known issue • Resolved means has been fixed • Weekly updates – every Wednesday • Check release notes in Data Pipeline 10

  11. Common defects • Multiple defects in End of Year collection • Performance issues on snapshot • Please assume the system is in error before changing data • Developers are working on resolving these issues 11

  12. End of Year trainings • Upcoming trainings • Tuesday, May 20th from 9:00 to 10:00 • Wednesday, May 21st from 12:00 to 1:00 • Thursday, May 29th from 3:00 to 4:00 12

  13. End of Year trainings • Agenda • Overview of the Student End of Year collection • Review Student End of Year documentation available on the web • Data Pipeline Interchange Files required • Data Pipeline Student End of Year snapshot • Student End of Year Cognos reports • Question and Answers 13

  14. Teacher Student Data Link

  15. Identity Management Roles- now available • Teacher Student Data Link INTERCHANGE: • TSL~LEA Viewer (can review the interchange data files) • TSL ~ LEA User (can upload and view interchange data files) • Teacher Student Data Link SNAPSHOT: • TLS~LEA Viewer (can only review snapshot data and reports) • TLS~LEA Submit and Modify (can view and create the snapshot) • TLS~LEA Approver (can view, create and finalize snapshot data) 15

  16. Timeline • If you have not already started working on submitting one of the two TSDL Files AND you have not already notified CDE of your delay (i.e., due to vendor products) – • PLEASE start working on the files and submit or notify CDE • As with other interchanges, there are defects, and the earlier we find these, the earlier we can have them corrected in the system 16

  17. General Information • Webinar training is now available online at: • http://www.cde.state.co.us/datapipeline/inter_teacherstudent • FAQ documentation – available now, with updates being ongoing: • http://www.cde.state.co.us/datapipeline/tsdl-faqs • Contact for help: • Chris Vance at vance_c@cde.state.co.us or • Annette Severson at severson_a@cde.state.co.us 17

  18. Safety and Discipline Indicators

  19. DISCIPLINE Interchange Safety and Discipline Indicators (SDI) • Data Pipeline Interchange • Student Level Data • ONLY Students with disabilities are included • Districts submit data in pipeline; AU’s create and finalize Discipline Snapshot data • ADE Collection • School Level Data • (count of incidents and count of students) • ALL Students counted • Districts Submit data and finalize data within ADE 19

  20. 2013-14 SDI Data Collection • 2013-2014 Data Collection remains in ADE • File layout is the same from 2012-2013 and posted in ADE Documentation: https://alpha.cde.state.co.us/doc_toc.htm#safe • CDE maintaining the user id and passwords- if a new one is needed, the Respondent Form would need to be completed • https://alpha.cde.state.co.us/ade_news.htm#safe 20

  21. SDI Submission Timeline Monday, May 5th 2014: Collection opened! Friday, May 23rd 2014: Submit at least once Monday, June 9th 2014: Pass 1st level edit if not more Thursday, July 3rd 2014: Collection is closed- all districts must finalize before or on this date 21

  22. Resolved Issues • Earlier this week, there were issues with some existing edits referencing Student October enrollment counts – these have now been resolved • If you received these errors, you will need to submit the data files again in order to clear those errors in the system 22

  23. General Information • Contact Annette Severson at severson_a@cde.state.co.us for assistance • ADE Website: https://alpha.cde.state.co.us/ • Documentation – includes file layouts • News and Updates – • Safety Accreditation Report • Respondent Form • and will have training information posted soon 23

  24. READ Collection

  25. READ Collection4th grade Cohort Data RD022 glitch in Pipeline has been corrected and tested (moved to production Tuesday evening). RD022 will now help you determine your cohort, and RD202 should only fire on a limited basis. The cohort is comprised of current 4th graders who were identified as having a significant reading deficiency last spring as 3rd graders. Next year the cohort will contain 4th and 5th graders, and so on. 25

  26. To identify 4th grade students Districts will need to load all of their 4th grade students in their file.(Include first name, last name, gender, SASID and READ status in this file) If the district does not know the student’s read status,  they should use a value of 0.  The system will trigger an RD022 for these students if the student is in the 3rd grade cohort.   The edit is looking at all students from the prior year.

  27. Reporting READ Plan Support Optional this year Summer School-only report if the student has already attended Full-day Kindergarten-only report if this service was provided as an intentional READ plan support 27

  28. Error 99999 Related to RITS Not a READ specific error 28

  29. Contact Information • Dian Prestwich – 303-866-6150 – prestwich_d@cde.state.co.us • Donna Bright – 303-866-6002 – bright_d@cde.state.co.us • READ Collection Resources • http://www.cde.state.co.us/coloradoliteracy/readdatapipeline • Please make sure you have a READ respondent assigned to this collection. We will be sending out updates, future training dates, and other information through our list serve for READ respondents in pipeline. 29

  30. Directory: School Code Changes

  31. School Code Changes • CDE needs school code changes for the 2014-15 school year by June 30th. • School code change forms are available at: http://www.cde.state.co.us/datapipeline/snap_studentoctober • If you have questions about school code changes contact: • Dennis St. Hilaire st.hilaire_d@cde.state.co.us or 303-866-6840

  32. Summer Schedule for Town Halls

  33. Town Hall Summer Schedule • Town Hall will meet: • June 12, 2014 • June 26, 2014 • July 10, 2014 • July 24, 2014 • Town Hall will NOT meet on June 5th & 19th and July 3rd & 17th

  34. New User Trainings in Town Hall Starting in August at the end of the Town Hall webinars we will set aside time to give new users introductions into Data Pipeline.

  35. 11th Grade Alternate Assessment for Colorado ACT

  36. 11th Grade Alternate Assessment for the Colorado ACT 36

  37. The Collection is Finished….Now What? Please keep your green score reporting sheets until the regular ACT posts in August and you release results (just to make sure there were no data entry errors) Shred all testing materials Determine what types of reports are needed within your district Generate Individual Student Reports in August 37

  38. Cognos Reports

  39. Cognos Reports Create Reports for Your District as Needed Cognos Reports

  40. Cognos Reports

  41. Cognos Reports

  42. 11th Grade Alternate Assessment Timeline

  43. You are welcome to call or email with questions! Linda Lamirande Accommodations & Assessment Senior Consultant Exceptional Student Services Unit Colorado Department of Education 303-866-6863 Lamirande_L@cde.state.co.us Datapipeline.support@cde.state.co.us This material was developed under a grant from the Colorado Department of Education.  The content does not necessarily represent the policy of the U.S. Department of Education, and you should not assume endorsement by the Federal Government.

  44. Discipline Interchange and Special Education Discipline Snapshot

  45. Discipline Interchange and Special Education Discipline Snapshot Please contact Kristi Gleason with any questions: Gleason_K@cde.state.co.us 303-866-4620

  46. Special Education End of Year

  47. IEP Interchange errors • 1st deadline Wednesday June 18: Date by which 90% of your total record count must be passed IEP Interchange (level 1) validations. • Please focus on fixing your IEP Interchange (level 1) errors now • Remember the Child and Participation files record count need to match • Don’t forget to add in the additional records for the: • Part C children • Students evaluated and found not eligible 52

  48. Known Defects • A Known Defects spreadsheet will be posted by this afternoon to the Data Pipeline website under Snapshots/Special Education End of Year. • http://www.cde.state.co.us/datapipeline/snap_sped-eoy • SY057: fixed and working • SY168: fixed and working • SY241 & SY242: Both errors should resolve after you run your next snapshot (unless you are a part of the sample this year and required to submit the contact info) • SY250: needs more work 53

  49. Other Known Issues Snapshot email message record and error count totals inconsistent (even though data did not change between snapshots) Issue with Cognos Error Reports refreshing Error count totals not matching between email, status dashboard, and Summary Report 54

  50. SPED EOY Exceptions • 5 Exception types for SPED EOY: 1. Grade to Age: error SY250 2. Primary Disability of 11 or 12 and outside acceptable age range: errors SY111, SY112, SY113 3. Student dropped out prior to age 17: error SY247 4. Student reported in error on December Count: errors SY107, SY109 5. Student reported in error on previous Sped End of Year: error SY108 • You will need to submit an exception request spreadsheet to CDE to resolve these errors. See exception template/instructions at this link: http://www.cde.state.co.us/datapipeline/snap_sped-eoy 55

More Related