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ASPCC Project Prioritization Process Update - December 2005

This document outlines the comprehensive review and update process for the project prioritization undertaken by the ASPCC. It details the steps taken from June to December 2005, including inventory development, assistant dean interviews, and the selection of top priorities. A total of 29 projects were evaluated, leading to the development of 10 business cases. The document also reviews ongoing prioritization processes, resource alignment, and the incorporation of feedback into future project evaluations. The insights gathered will ensure efficient management of resources and alignment with strategic goals.

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ASPCC Project Prioritization Process Update - December 2005

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  1. Project Prioritization Process ASPCC Update December 14, 2005

  2. Process Review • June & July – Developed and validated project inventory • Interviewed Assistant Deans 1-1 – Identified top 3 priorities • Cross referenced all requests to the system health assessment to ensure systems at risk were “considered” • August – ASPCC selected 10 projects out of 29 for business case development • September & October – Developed business cases • Presented sample case to ASPCC in October for template approval

  3. Process Review • November – Presented cases to ASPCC • ASPCC prioritized the cases • SAP Upgrade • HR Graduate Student Appointments • Travel • Compliance Management • Automate 1042S • Annual Salary Review • HR Training and Events Management (EH&S focus only) • Budgeting and Planning • ESS/Ethnic Origin • Administrative Portal

  4. Process Review • December – Align resources to projects and present proposed timeline to ASPCC • Factors to consider include • Admin Comp resources and skills required for each project • Business resource availability (leveling) and timing (peak period considerations) • Balance number of large projects & projects in the same or similar functional areas

  5. Ongoing Prioritization Process • Revise the business case template and instructions to incorporate feedback from ASPCC and others • Ensure all projects are greater than 6 person months • Require peer institution review unless there is a clear reason why it is not required • Consider incorporating benefits analysis (qualitative and quantitative) • Develop an overall process and calendar • Provide a summary document of cases to ASPCC • Communicate process and calendar

  6. Sample Calendar • January – April • Collect project information – various sources • Complete Request for Evaluation forms • May • Provide project inventory and Request for Evaluation to ASPCC • June • ASPCC prioritizes the list – picks 10

  7. Sample Calendar • July – September • Develop business cases • October • Present to ASPCC • November • Conduct resource planning and final ASPCC selection

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