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PEMSA Division Meeting Spring/Summer 2013

PEMSA Division Meeting Spring/Summer 2013. June 4, 2013 Lori Varlotta Senior Vice President for Planning, Enrollment Management and Student Affairs. Overview. Division Personnel Changes Smoke & Tobacco Free Campus Initiative Budget & Enrollment Update University Strategic Plan

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PEMSA Division Meeting Spring/Summer 2013

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  1. PEMSA Division MeetingSpring/Summer 2013 June 4, 2013 Lori Varlotta Senior Vice President for Planning, Enrollment Management and Student Affairs

  2. Overview • Division Personnel Changes • Smoke & Tobacco Free Campus Initiative • Budget & Enrollment Update • University Strategic Plan • Graduation Initiative Update • GE, GR and Financial Aid Policy Update • Union/WELL Expansion Update

  3. Division Personnel Changes

  4. Personnel Changes • Beth Merritt-Miller, Director of Academic Advising and Career Center, is leaving in early June to assume the position of Assistant Vice Provost for University Advising at Cal Poly SLO. • Kathryn Palmieri, Associate Director, Academic Advising Center, is leaving in early June to assume the position of Dean of Academic Support Services and Director of Drahmann Advising and Tutoring Center at Santa Clara University.

  5. Introduction: Dave Evans To assist in the transition of Academic Advising and Career Center leadership, Dave Evans is joining our team as Interim Assistant Vice President for Student Engagement and Success.

  6. Dave Evans (cont.) Dave was formerly Chair of the Geology Department here and spent the last year as an ACE fellow at the University of Nevada, Reno. He will be overseeing Academic Advising, the Career Center, Orientation and Guardian Scholars for the year while recruitment plans are made.

  7. Personnel Changes (cont.) Alan Haslam, Coordinator of Communication for the Division, will be leaving at the end of July for a full-time faculty position in the English Department at Diablo Valley College in Pleasant Hill.

  8. Smoke & Tobacco-Free Campus Initiative

  9. Smoke & Tobacco Free Campus Initiative Over the past year, a cross-divisional Campus Tobacco Policy Task Force has been working to determine the feasibility and impact of making Sac State a smoke and tobacco free campus. Task Force representatives included members from PEMSA (Housing, Health Center, Student Conduct), ASI, Faculty Senate, HR, University Police, and Sac County Health and Human Services.

  10. Smoke & Tobacco Free Campus Initiative (cont.) The Task Force recently submitted a recommendation to the President that Sac State adopt such a policy for Fall 2014. The President has indicated an inclination to support restrictions for campus smoking and tobacco use, and details regarding his decision are forthcoming.

  11. Budget & Enrollment Update

  12. Budget Update PEMSA submitted its budget materials and requests to the University Budget Advisory Committee (UBAC) in early April. The President is currently in the process of reviewing UBAC’s recommendations. Although the University budget has yet to be finalized, it is very unlikely that the University or the Division will see budget cuts this year. There has been discussion of small baseline allocation increases to most divisions.

  13. Enrollment Update Sacramento State has been given clearance from the Chancellor’s Office to come in at 5% over target for Fall 2013. Our enrollment target for AY 2013-14 is 1.2% higher than last year. This equates to a student head count of 28,621 or roughly 23,185 FTE. Since there are more students at Sac State in the Fall than in the Spring, we’re aiming for a headcount of about 29,000 in the Fall.

  14. University Strategic Plan

  15. University Strategic Plan The University is in the early stages of creating a new strategic plan. The President has convened a Strategic Planning Committee representing various areas of the campus community. Members are listed on the following slide.

  16. Strategic Planning Committee • Janet Hecsh, Faculty Senate Chair • Tony Sheppard, Faculty Senate • Reza Peigahi, University Library • Elizabeth Strasser, Faculty (Anthropology) • Tracy Hamilton, Faculty (Math/Statistics) • Beth Lesen, AVP, Student Engagement & Success • Fred Baldini, Dean, Health and Human Services • Helen Norris, IRT • Sheree Meyer, Dean, Undergraduate Studies • Ed Inch, Dean, Arts and Letters

  17. Graduation Initiative Update

  18. Graduation Initiative While the University Strategic Plan is in development, the Graduation and Closing the Achievement Gap Initiatives (GI/CTG) will continue to be the guideposts for the PEMSA Division’s strategic planning. The following slides recap some of the Division’s ongoing and planned programs, services, and policies related to the GI/CTG.

  19. Graduation Initiative (cont.) One of the Division’s main strategies toward addressing the goals of the GI/CTG is to scale “what works” in the Division to the larger student population. Since “specialty programs” that offer intensive advising, mentoring, and academic support (tutoring, etc.) work for specific audiences, the Division aims to expand such services to reach more of the general student body.

  20. Student Athlete Resource Center (SARC) The SARC serves Sac State’s ~500 intercollegiate student-athletes. The SARC has contributed to their success: • Student-athletes’ first-year retention rate (88%) is higher than the overall student population (81%) • In Fall 2012, student-athletes had a 2.94 average GPA (overall undergrad GPA = 2.86) • The Fall 2006-2007 freshman student-athlete cohort had a 61% graduation rate (overall undergrad = 41%)

  21. Educational Opportunity Program (EOP) EOP serves first-generation students from low-income or traditionally underrepresented backgrounds. According to a 2012 OIR study, EOP participants had slightly higher rates of retention than non-participants in both Spring and Fall 2011, in spite of the fact that they had significantly lower average HS GPAs and SAT scores than non-EOP first-generation FTF students.

  22. College Assistance Migrant Program (CAMP) CAMP supports 80 first-time freshmen per year who are 99% Hispanic, 70% female, 100% first-generation, 99% eligible for financial aid, 85% English Language Learners (ELL) and 98% in need of remediation.

  23. CAMP(cont.) According to a 2012 study, the retention rate for CAMP participants was significantly higher than that of non-CAMP students with similar backgrounds in Fall 2011 (92.6% vs. 82.3%). In addition, the Fall 2011 average overall GPA for CAMP participants was slightly higher (2.73) than that of non-CAMP students (2.68).

  24. CAMP(cont.) Finally, the graduation rates of CAMP students average around 40%. This is slightly higher than the University average for URM students not in a support program.

  25. Peer & Academic Resource Center (PARC), Supplemental Instruction (SI) Supplemental Instruction is a 1-unit support course for students enrolled in historically challenging general education (GE) courses (e.g., Biology, Chemistry, Economics, History, and more).

  26. PARC, SI (cont.) Student participants in the Supplemental Instruction (SI) program conducted through PARC have repeatedly earned better grades than non-SI participants in the same or similar GE courses. Additionally, SI students outperformed non-participants in terms of the course passage rate in numerous instances.

  27. Orientation and Advising • The mandatory first year orientation and advising program has helped to bolster first-year continuation rates by 8.5%. • Since FYA’s inception in Fall 2006, the number of students advised has increased by 37% (1,600 to 2,600 per year). • The mandatory second year advising program for probation students has helped to double the “good standing” rates for students in the program.

  28. Update: Policies Related to General Education, Graduation Requirements, and Time to Degree

  29. Policy Update In Fall 2012, we introduced the Division to several policies that were under consideration to help streamline GE and GR requirements and reduce time to degree. The following slides provide an update on those policies. Unless otherwise noted, all policies have been approved by the President for implementation by Fall 2014.

  30. General Education (GE) & Graduation Requirement (GR) Policies 1. Changes to GE/Major Overlap Rule:old policy was no more than 9 units of overlap; new policy is “unlimited” overlap. 2. B5 Lab options (B3): this allows GE area B5 courses that have labs count for GE area B3 lab requirement.

  31. GE & GR Policies (cont.) 3. Area D (Approved by Senate and President, but may be revisited by Senate): • Reduction from 15 units to 12 units. • American Institutions Requirement will still be satisfied in Area D (up to 6 units).

  32. GE & GR Policies (cont.) 4. Area C (Approved by Senate; Presidential approval pending): Current four sub-areas will become two: C1 (Arts) and C2 (Humanities). All courses currently in C1 World Civilizations and C4 Further Studies can ‘opt’ into the appropriate new sub- area, i.e. C1 or C2.

  33. GE & GR Policies (cont.) 5. Foreign Language Requirement (FLR): Last year, the campus considered eliminating the FLR as a graduation requirement. This recommendation was not approved, and the FLR remains as currently stated; however, 6. BS programs may now request exemption from the FLR; about a dozen have already done so and have been approved.

  34. GE & GR Policies (cont.) 7. Beginning in Fall 2013,several courses that fulfill the FLR also fulfill GE Area C4, including: SPAN 1B, CHIN 1B, JAPN 1B, RUSS 1B, GERM 1B, ITAL 1B.

  35. GE & GR Policies (cont.) Reducing overall units needed for degree • All degree programs requiring between 121 and 129 units have confirmed that they will reduce to 120 by Fall 2014. • All degree programs requiring 130+units need to have reduction plans in place or seek an exemption from the CO by January 2014.

  36. The Student Transfer Achievement Reform Act (SB 1440) With the passage of SB 1440 (Sep 2010), the California Community College System and the CSU may collaborate to create 60 unitAssociate of Arts/Science (AA/AS) degree transfer programs. SB 1440 aims to streamline the transferability of select CA Community College (CACC) degrees to specific 4-year degrees at the CSU.

  37. SB 1440 (cont.) Sacramento State has approved 26 degree programs as “similar degrees” for the purposes of 1440. “Similar degrees” means that the BA or BS degree can be completed in 60 units. That means it will be easier for students to transfer from select community college programs into select Sac State programs and graduate in a timely manner.

  38. Recent Financial Aid Changes Pell Grants (Federal) The maximum time allowance for Pell Grant awards was reduced. Starting in 2012-13, Pell was is limited to 6 years of funding per student (rather than 9). The Sac State Financial Aid office estimates that this change impacted ~1,800 students in 2012-13. Note:6 years is 600%, so a half-time student’s eligibility would be calculated accordingly up to the 600%.

  39. Recent FA Changes (cont.) Cal Grants (State) • General eligibility requirements have not changed. • Since 2011-12, awards are now prorated based on units enrolled: • 12 (full time) = full award • 9-11 (¾ time) = ¾ award • 6-8 (half time) = ½ award • 5 or less (less than half time) = not eligible

  40. Recent FA Changes (cont.) State University Grants (SUG) As of 2013-14, a student’s lifetime eligibility for SUG will have an earned unit cap based on the number of units required to graduate in his/her declared major (in general, eligibility is capped out at 150 earned units). • The Financial Aid Office estimates that approximately 800 to 1,000 Sac State students could be affected in 2013-14 based on this year’s number of students exceeding 150 units.

  41. SUG Changes (cont.) As of Fall 2013, Students pursuing a 2nd Bachelor's degree, 2nd Credential, or 2nd Master's degree are not eligible to receive the State University Grant. Units not considered against total units earned include: • Remedial coursework that does not carry credit toward degree; • Test Credit (AP, IP, etc.); • Military Credit.

  42. Course Repeat Policy Federal financial aid policy regarding how repeated course units count toward financial aid eligibility has recently changed. The units associated with a course a student has already taken and passed can only count toward financial aid eligibility one more time, regardless of whether his or her major requires a higher grade. Important note: in terms of this federal policy, apassing grade is D- or higher, regardless of whether a student’s major requires him or her to pass the course with a grade of C or higher.

  43. Course Repeat Policy Example John T. Student is receiving federal financial aid and carrying 12 units. He takes English 20 (3 units) in Spring 2013. He gets a D. John tries English 20 again in Fall 2013, again while carrying 12 units. English 20 counts toward his federal financial aid eligibility in this case. Unfortunately, this time, he gets an F (he’s working too much).

  44. Course Repeat Policy Example (cont.) John tries English 20 again in Spring 2014. This time, the class does not count toward his federal financial aid eligibility. He’s taking 12 units, but only 9 count for FA eligibility. His financial aid will be prorated in this case and his award might be reduced. The bright side of this story is that John finally passed English 20 that Spring.

  45. Course Repeat Policy (cont.) The relationship between financial aid and course repeats is complex, and there are situations in which required repeats (or repeats with different course content) may count toward financial aid eligibility. If you or students you interact with have questions about this new policy, refer to the Course Repeat Update website or contact the Financial Aid & Scholarships Office.

  46. Course Repeat Policy (cont.) Financial Aid Course Repeat Overview and FAQ Page: www.csus.edu/student/CourseRepeatUpdate/ Financial Aid & Scholarships Office: Lassen Hall 1006 278-6082 finaid@csus.edu

  47. Union/WELL Expansion

  48. Union/WELL Expansion The University is entering an exciting new phase of development. Campus master planning is underway and that includes some opportunities for student-related facilities. Some of these include potential new housing projects, expansion of the Union and the WELL, and the development of a Student Events or Multi-Use Center.

  49. Union/WELL Expansion (cont.) TheUnion WELL Expansion Project is currently in the organizational phase which includes gathering committees, meeting with financial consultants and architects, etc.

  50. Union/WELL Expansion (cont.) The project will soon enter the programplanning phase. During this phase, various campus stakeholders will meet and offer ideas on what new programs and services are needed on campus.

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