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Validation Audit Program

Validation Audit Program

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Validation Audit Program

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  1. Validation Audit Program Documenting the 5 Steps

  2. Validation Audit Process • 10% of each group are selected to verify the Year-end reports • On-site audit by a Safety Groups Program Consultant • Evidence based audit of the 5-Step Management system Methodology includes: • Documentation review • Interviews (management and workers) • Observation of the workplace

  3. 5-Steps to Managing Health & Safety Acknowledge Success & Make Improvements 5 1 Written Standard Evaluate 2 4 Communication 3 Training

  4. Step 1 - Set Standards pg. 11 • Written statements outlining H&S expectations • policy statements - management’s expectations • procedures - step by step instructions for particular tasks or processes • safe work procedures - written directions that include health & safety in the work processes • Must Include the points in the “Element Requirement Chart” – page 22 • Meet minimum legal requirements • Current date and signed Health & Safety Standards should answer the 5 W’s and How

  5. Step 2 – Communicate pg. 13 • General awareness of H&S elements • Ensure that everyone knows and understands what is expected of them and what they can expect of others • Many different ways to communicate: • staff meetings • safety talks • print or electronic notices – memos, newsletters, e-mails • Posters/notices • Payroll stuffer Did they read it??? Maintain records of how you communicated each element

  6. Step 3 – Train pg 14 • Managers, supervisors and workers attain the knowledge and skill to do the work safely • Training methods: • During orientation training • Planned training sessions for specific staff • Demonstrations by supervisors • Observing another co-worker (mentoring or buddy system) Health & Safety Training records/certificates required for each element

  7. Step 4 – Evaluate pg. 16 • Are your Safety Group standards working ? How do you know? • Compare actual workplace activities to your written health & safety standards and expectations • What are the out comes? (Inspection items actioned), (incident reports completed) • Keep track and document your evaluation process & analysis • There are many different ways to evaluate: • Analysis of observations/inspections/plant or job-site audits • Survey of employees – interviews or questionnaire • Statistical review & analysis - i.e. WSIB information • Review and analysis by JHSC • Management review and analysis • Third party assessment and analysis Credit given even if evaluation outcome is negative

  8. Step 5 – Make Improvements & Acknowledge Success pg. 18 Based on results of your Evaluation: • Identify the gaps… • & develop a continuous improvement plan. • Recognize participation Safety Always