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Online Unit Registration Project

Online Unit Registration Project. Helen Cole. Project Brief. System and processes for Schools to collect, process, manage student unit choices Students to register their unit choices online, using standard SITS e:Vision module Approval of unit choices

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Online Unit Registration Project

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  1. Online Unit Registration Project Helen Cole

  2. Project Brief • System and processes for Schools to collect, process, manage student unit choices • Students to register their unit choices online, using standard SITS e:Vision module • Approval of unit choices • Available to view for staff and students

  3. Project Aims • Improved student experience, through more consistent, earlier unit choice across Schools • Reduction of unit choice data entry into separate systems (SITS, Blackboard, departmental systems) • Improved unit choice data quality, less checking and correction for reports and exam timetables data

  4. Project Timescales • Pilot implementations for Physics (returning students) – April 2012 (opens 16 April, closes to students on 27 April) • Rollout to all Schools (returning students) – April 2013 (to be confirmed) • Rollout to all Schools (new students) – October 2013 (to be confirmed)

  5. Pilot Milestones - update

  6. Project Position • The first pilot originally had two schools but is now just Physics • To mitigate the risk a possible pilot with Graduate School of Education is being explored • Project documentation is in place • Project Initiation document is complete • All specifications are complete and signed off • Implementation plan complete and in progress • User Acceptance testing complete (students have been involved)

  7. Project Issues • Variety of approval processes and programme structures • Data for unit selection rules – Tribal Review • Timing of Programme and Unit Approvals • Open Units • Joint Honours

  8. Project Governance • The Project Board meets approx every 6-8 weeks. Sponsored by Robert Partridge and includes Jayne Storey, UG Deans, FM and SM • The Working Group meets every 4-6 weeks chaired by Jessica Inglis with School reps from ML, Physics, EFIM, Engineering and Maths • A plan to ensure proper communication is in progress and will include updates through SITS User Group, the SSIO Newsletter, attendance at groups such as this and other committees

  9. Project Contacts • Project Manager Helen Cole (helen.d.cole@bristol.ac.uk) • Business Analyst Louise Cast (louise.cast@bristol.ac.uk) • Implementation Officer Sophie Turner (sophie.turner@bristol.ac.uk)

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