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Sharing Your Findings with Stakeholders

Sharing Your Findings with Stakeholders. Presentation adapted from one developed by Emily Rothman, ScD Boston University. Agenda. Intro Learning: Life Cycle of Data Sharing Findings with Stakeholders Preparing for final session. Presenting Your Data.

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Sharing Your Findings with Stakeholders

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  1. Sharing Your Findings with Stakeholders Presentation adapted from one developed by Emily Rothman, ScD Boston University

  2. Agenda • Intro • Learning: • Life Cycle of Data • Sharing Findings with Stakeholders • Preparing for final session

  3. Presenting Your Data

  4. The story hidden inside your data

  5. The “life cycle” of data • Your computer printout • Charts • Word tables • Better word tables

  6. The “life cycle” of data • Your computer printout

  7. Who should see your computer printout? You Your evaluation or data consultant NOBODY ELSE

  8. Step 1: Make a table in word • Word tables

  9. Step 2: Make a better table in word • Better word tables

  10. Quick introduction to a table

  11. Quick introduction to a table Title

  12. Quick introduction to a table Rows

  13. Quick introduction to a table Columns

  14. Quick introduction to a table Footnotes

  15. Quick introduction to a table N=total #

  16. Quick introduction to a table Indented under subheading

  17. Quick introduction to a table small n often useful

  18. Quick introduction to a table Include percent sign unless you do the other format: 5 (53)

  19. Prevalence of past month physical DV perpetration by demo. subgroups (N=1,530)

  20. Quick introduction to a table Make sure numbers line up; use right justify

  21. Quick introduction to a table Statistical test last column

  22. Quick introduction to a table Use few borders, skip lines

  23. Step 3: Make one or two charts to illustrate key information • Charts

  24. 1,118 screened 454 ineligible 664 (59%) eligible 465 (70%) enrolled 430 (92%) completed TLFB Step 3: figures • Figures

  25. Step 3: Maps • Maps

  26. Step 3: Diagrams • Diagrams

  27. “Pure” perpetrators were rare

  28. Example: Table form http://www.allaboutpresentations.com/2009/08/how-to-present-information-and-not-just.html

  29. Example: Chart form

  30. Warnings! • Don’t do this stuff: • Present everything: You MUST make choices • Present all response option: COLLAPSE data in ways that make sense • Jump to final tables: EXPLORE data thoroughly first • Crunch too much info together: Each table on its own page • Be confused: Make sure you can explain your table to someone

  31. Warnings! • Don’t do this stuff: • Pie charts: Hard to read and understand • Stacked bar charts: Impossible to understand • Fancy stuff in Excel or PPT: Bubble charts, cylinder charts…etc. : KEEP IT SIMPLE

  32. Example: Media Literacy scale on the SADA Survey MEDIA The next set of statements assesses your opinion about the images you see on television, movies, and other forms of media. Please circle 1 through 4 to indicate how much you agree or disagree with each statement.

  33. Example: Media Literacy First Table Shells

  34. Example: Media Literacy by Gender

  35. Example: Media Literacy Better Table Shells Table 1. Respondents with desirable responses on Media Literacy Scale (N=)

  36. Example: Media Literacy Better Table Shell by Gender Table 2. Respondents with desirable responses on Media Literacy Scale by gender (N=)

  37. Example: Using the table shell Table 1. Respondents with desirable responses on Media Literacy Scale (N=22)

  38. Sharing Your Findings

  39. Why share your findings? Increase community support for your program Highlight a particular need in the community you are addressing Demonstrate your program’s effectiveness Increase fundability

  40. Knowing Your Audience Stakeholder: one who is involved in or effected by a course of action • Who are your stakeholders? • For each group of stakeholders, consider: • How do they like to receive information? • What types of information would interest them? Do they tend to be data-driven or story-driven? • Are there any barriers to receiving information that need to be taken into account? (e.g. reading levels, language, etc.)

  41. Knowing Your Data • What story will you tell with your data? • What pieces of data should be highlighted? • Look for data that illustrates something interesting, demonstrates change, or points to a need that should be addressed by future programs • Don’t be afraid to share if a portion of the program didn’t work • What pieces of data are not helpful or confusing?

  42. Ways to Share Your Findings Highlight sheet Report Presentation Video Infographic

  43. Things to Keep in Mind • Top priority: telling your story clearly • Wording should be clear and concise • Illustrations, tables, graphs, etc. should help to tell your story, not confuse matters • Font should be easy to read • Don’t get distracted with bells & whistles

  44. Preparing for Next Session April 14th Guidelines for presentations at work session Homework: prepare your 10 minute presentation!

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