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Permit to Work System

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  1. PTWS – Permit Orientation Training Permit to Work System Permit Orientation Training

  2. Typical work at our site Introducing: • Sue – who has come to repair the toilet at Z Mana • Fred – who has come to install new electrical socket • Jack – who has come to install a tank for a new site • Lisa – who has come to drop off tobacco at Z Skyway PTW System –PI Training

  3. PTWS Requirements At Z, we reckon everybody should work safe and go home safe. The PTWS is: • Risk focused • Specific to Z work activities • Specific to Z site environments • A system to ensure hazards are: • identified, • risk assessed, • controls established and • work undertaken by competent people PTW System –PI Training

  4. PTWS– Other HSSE Z policies/systems/rules for HSSE: These include: • HSSE Management System Manual • Life Saving Rules • Working at height policy • Contractor Prequalification • Site specific rules (e.g. ChCh airport depot, Retail sites, construction sites); Standard Operating Procedures • Permit to work system All workers are required to comply with all regulatory requirements and Z policies/systems/rules. PTW System – PI Training

  5. PTWS Requirements Authority: • All Z employees, site representatives, contractors and workers, are authorised to stop the work if there is a HSSE concern. • This new PTWS requirements - effective as of 1 May 2014. • Existing requirements remains in force until then. PTW System –PI Training

  6. Z’s Life Saving Rules PTW System – PI Training

  7. PTWS Applicability • Applies to all workers conducting work for and on behalf of Z on premises operated by Z. • The PTWS is mandatory and applies to non- routine work being completed at workplaces under Z operational control, Retail sites, Mini Tanker Zee sites, work conducted under a Z Construction Contract, or when working on Z owned equipment at sites owned or operated by others. • A permit is required for all permitable activities. PTW System – PI Training

  8. Non-routine Work Non-routine Work - Work that is NOT performed regularly in a controlled environment with an approved Standing Operating Procedure or equivalent document. For example non-routine work is a work activity that is, but not limited to, any of the below: • Performed infrequently • Outside of normal duties • Does not have an approved standing operating procedure • Performed in a different way from the standing operating procedure • Has never been performed before PTW System – PI Training

  9. Roles Z CEO – overall owner of PTWS HSSE Manager – PTWS custodian, responsible for the implementation of this PTWS. PTWS Orientation Trainer – provides PTWS training. PTWSAdministrator–administering documents, records, PTWS website Senior Permit Issuer –monitors operational performance of the PTWS PTW System – PI Training

  10. Roles Permit Issuer - prepares, authorises and issues Permits to Work Permit Holder – ensures the permit requirements are put in practice; taking all necessary steps to perform the work in a safe and environmentally sound manner AuthorisedGas Tester – tests and confirms the environmental working condition is safe to work in Site Representative - the site staff member who confirms the site environment is safe for the contractor to work; sign contractor on and off site via the Work Clearance Form (WCF) PTW System – PI Training

  11. Responsibilities Permit Issuer primary responsibility: By signing the permit the Permit Issuer agrees that they have reviewed and discussed the work scope and required documentation with the Permit Holder, and identified any hazards they are aware of in the permit Permit Holder primary responsibility: By signing the permit the Permit Holder agrees to comply by putting in place the permit and supporting documents requirements and continuously supervising the work PTW System – PI Training

  12. Roles Matrix PTW System – PI Training

  13. Activity Risk Levels Work activities are categorised based on risk: Permitable (High Risk) activities Non-permitable: • Medium Risk activities, • Low Risk activities, and • Deliveries Each risk category has different control measure requirements PTW System – PI Training

  14. Permitable Activities PermitableActivities - High Risk: • Hot work in hazardous area • Confined space entry • Excavations >/= 1.5 m • Live Electrical Work • Abnormal work or maintenance - overriding/disabling safety critical device • Hazardous substance exposure of high residual risk or greater • Energised high pressure system work to hydrant lines • Live Product Line Work • Work at height exceeding 1.8 metres (refer exclusions) PTW System – PI Training

  15. Permitable Activities Permitable Activities continued - High Risk: • Shop roof construction and/or installation • Canopy construction and /or installation • Working on single skin canopy roof • Working on a non-trafficable secondary surface • Tank Removal and/or installation • Demolition – excluding soft strip out • Crane work – excluding standard stock deliveries • Any other activity that has a high or extreme residual risk • Any other activity as determined by Z senior management/permit issuer PTW System – PI Training

  16. Non Permitable Medium Risk Activities: • Restricted Space • Excavations between 0.5 metres and 1.5 metres • High pressure system work to a compressed air system • Work at height 0.5 metres or greater (excluding permitable) • Non powered hoist use involving a suspended load • Work off site in roadways • Work on electrical equipment and circuits • Erection structures PTW System – PI Training

  17. Non Permitable • Medium Risk Activities continued: • Pump out of product from tanks • Drilling of monitoring wells or soil borings • Hazardous substance exposure of medium residual risk • Hot work outside of the hazardous zone • Any other risk that has a medium residual risk • Any other activity as determined by Z senior management/permit issuer PTW System – PI Training

  18. Non Permitable Low Risk: • Any other activity deemed low risk using Z’s risk matrix • E.g. changing the washer on the tap Deliveries: • Delivery only services – drop off and pickup standard deliveries of stock • For example: • Coca cola delivery to retail store or • construction material to a stock pile on site PTW System – PI Training

  19. Documentation Documentation for the PTWS is available at www.z.co.nz/ptwinfo. • Work Clearance Formmust be completed daily by all Contractors for all work prior to starting work • Safe Work Method Statement must be completed for Permitable activities – high risk prior to obtaining the permit • Job Safety Analysis or equivalent must be completed for Medium risk work prior to performing the work • Permit (permit to work) must be completed by the PermitIssuerfor Permitablework. • Certificateswhere applicable must be used with a Permit PTW System – PI Training

  20. Permit Certificates Certificates: • A – Hot Work Certificate • B – Confined Space Certificate • C - Work at Height - roofs, canopies and temporary structures • D – Excavation Certificate • E – Isolation Certificate • F – Tank Removal / Installation Certificate • G - Demolition Certificate • H - Overhead Crane Certificate PTW System – PI Training

  21. Work Clearance Form Work Clearance Form: • a process of hazard identification • designed to stop work or trigger the need for a Permit etc • completed by the contractor/worker performing the work in conjunction with the Z Site Representative for manned sites/offices. PTW System – PI Training

  22. Z Risk Assessment Matrix

  23. SWMS/JSA Hierarchy of Controls Hierarchy of controls for determining control measures in order: • Eliminate the hazard e.g. by changing the work • Substitute e.g. change material/equipment to one with less hazards • Isolate the hazard e.g. by providing a form of barrier • Engineering Controls e.g. physical guards, structures, stop buttons • Administration Controls e.g. SWMS, Procedures, Training • PPE e.g. by providing protective equipment PTW System – PI Training

  24. Hierarchy of Fall Protection Controls Fall Protection hierarchy of controls for determining work at height control measures in order: • Eliminate the work at height e.g. by changing the work • Work from permanent guard rail • Work from temporary guard rail or elevating working platform (scissor lift/boom • Work with fall restraint means - PPE • Work with fall arrest means - PPE PTW System – PI Training

  25. Permit Validity Permit is valid for: • a specific activity, site, within a specific period of time. • only issued for a maximum of 5 consecutive calendar days. • applied for in advance of the work– ideally 10 working days • issued immediately prior to the start of the permitable work • renewed via the Work Clearance Form each day by Permit Holder • expires after 5 days regardless of the activity Self Permits • No one is allowed to issue a Permit to themselves PTW System – PI Training

  26. Permit Validity Remote Permits A remote Permit can ONLY be issued if ALL of the following criteria is satisfied: • The PI has knowledge of the site or has reliable drawings and site data • The PI has a detailed knowledge of the task and activities to be permitted • The PI has experience working with the Contractor and individual PH. • The Z senior permit issuer or delegate confirms remote permitting is appropriate and the above criteria have been met. PTW System – PI Training

  27. Permit Validity Contractor Permitting • A PI may issue a Permit to another person in the same Contractor organisation. Blanket Permits • Blanket Permits are not permitted. Derogations and standard operating procedure approval • SOP more appropriate for repetitive, routine activities. • Refer to PTWS Manual for procedure to obtain derogation approval Changes in Conditions • Stop work and notify Permit Issuer PTW System – PI Training

  28. Training and Competency PTW System – PI Training Permit Issuer Training

  29. Training and Competency Permit Issuer Training – specific activity requirements PTW System – PI Training

  30. PTWS Documentation Available • www.z.co.nz/ptwinfo Contacts • Andy Velasquez • Andy.velasquez@z.co.nz • Tracy – PTWS Orientation Trainer • Tracy.evans-tracy@z.co.nz PTW System – PI Training

  31. Transition Timeline PTWS transitional requirements timeframe : • 1 May 14 - effective date for all criteria except: • 30 Jun 14 Updated Z PTWS Orientation training completed • 1 Jul 14 SWMS template compliance by Permit Holder • 1 May 15 Updated Safetrac training completed by Z employees • 1 May 15 Updated legal documents • 1 May 15 Full Permit Issuer competency requirements compliance (plan to meet requirements and progress evidence to be submitted to the PTWS Trainer by 30 Jun 14, 1 Dec 14, 1 Mar 15 • 1 May 15 Full compliance to PTWS Manual PTW System – PI Training

  32. Typical work at our site Introducing: • Sue – who has come to repair the toilet at Z Mana • Fred – who has come to install new electrical socket • Jack – who has come to install a tank for a new site • Lisa – who has come to drop off tobacco at Z Skyway PTW System –PI Training

  33. Tank installation

  34. Tank installation

  35. Tank installation

  36. Tank installation

  37. Tank installation

  38. Tank installation

  39. Tank installation