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E-Stamping, Registration, Document Management System A Complete solution from SHCIL

E-Stamping, Registration, Document Management System A Complete solution from SHCIL. Stock Holding Corporation of India Limited (SHCIL). SHCIL – September 2007 . Overview. Organization e-Stamping Registration Document Management System. Mission Statement.

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E-Stamping, Registration, Document Management System A Complete solution from SHCIL

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  1. E-Stamping, Registration, Document Management System A Complete solution from SHCIL Stock Holding Corporation of India Limited (SHCIL) SHCIL – September 2007

  2. Overview • Organization • e-Stamping • Registration • Document Management System

  3. Mission Statement “To be a world class technology driven and client focused market leader in financial and technical services”

  4. About SHCIL • Set up at the initiative of Govt. of India • Major Shareholders are IDBI Bank Ltd, ICICI Bank Ltd, IFCI Ltd, SUUTI, LIC, GIC and Others • 192 Offices across the Country • Appointed by RBI as receiving office for GOI Bonds • Only non-banking entity permitted by RBI to offer SGL services • DP to GOI for various ministries, a/c in the name of 'President of India” EXCELLENT TRACK RECORD WITH REACH ACROSS COUNTRY

  5. Business • Premier Custodian • Market share of 30% of the value of assets under custody • Assets in Custody (31/3/09) – Rs.4,22,209 Crores • About 21% of Market Capitalization of BSE • Largest DP • More than 6,00,000 Clients • Compliance with Regulatory norms MOST DEPENDABLE CUSTODIAN AND DEPOSITORY PARTICIPANT

  6. Operational Capabilities • Transaction Processing • More than 1.4 Crore transactions last year • Processes Approximately 50,000transactions everyday • SHCIL handles 40% of the value of transactions settled by NSDL in Stock Exchanges • 1/3rd of the delivery based transactions of BSE and NSE • Futures & Options Segment • One of the largest Professional Clearing Members at NSE COMMITTED TO EXCELLENCE

  7. Information Technology • IT driven since inception • Smithsonian Award for ”Visionary use of IT” • Computer Society of India Award for “Best IT Usage” • State-of-the-art Physical and IT infrastructure • CMM Level III Certification • SHCIL Net - Countrywide VOIP network BUILDING STRENGTHS THROUGH IT NETWORK

  8. e-Stamping A WEB-BASED APPLICATION TO PAY NON-JUDICIAL STAMP DUTY

  9. What is e-Stamping • e-Stamping is a • Secured way of paying non judicial stamp duty to the State Government • e-Stamp which replaces the stamp paper is highly secure and tamper proof • The Government of India appointed SHCIL as the sole Central Record keeping Agency for e-Stamping. 9 SECURE AND RELIABLE ELECTRONIC SYSTEM

  10. Why e-Stamping • To prevent paper and process related fraudulent practices • To provide secure and reliable collection mechanism • To stop the leakage of government revenues • To store information in electronic form • To build a central data repository to facilitate easy verification and generation of MIS reports 10 REMOVES SHORTCOMINGS OF STAMPING SYSTEMS

  11. Features of e-Stamping • Security features on e-Stamp • Checks and balances • Redundancy, firewall protection, Intrusion prevention • Audit trail, MIS reports and online Verification of e-Stamp • Locking of registrable e-Stamp by Sub-Registrar • Minimum hardware 11

  12. Constituents • Central Record-keeping Agency (CRA) • Authorized Collection Centers (ACC) • Sub-Registrar • Revenue Department 12

  13. Role of CRA • Appointment of ACCs in consultation with State Governments • Imprest balance Management • Training of Users • Issuance of User ids and passwords • Technical support & troubleshooting • MIS reports to the State Government • Remittance of stamp duty payment to the State Government 13

  14. Role of an ACC • Pay Imprest to the CRA • Collection of money and generation of e-stamps • Verification of e-stamp (if required by client) • Additional stamp duty generation (if required by client) 14

  15. Role of a Sub-registrar • Verification of e-stamp for registrable articles • Locking of e-stamp for registrable articles 15

  16. Role of Revenue Department • MIS reports download • Reconciliation of stamp duty collection • Cancellation and refund of e-stamps 16

  17. Counter Party Verification e-Stamping System System Work Flow Client fills application form and pays stamp duty to ACC Client receives e-Stamp E-stamp can be verified on www.shcilestamp.com Sub-Registrar Officer Verification & Locking of the e-stamp by Sub-registrar Data processed Banks/ Financial Institutions Cancellation of e-Stamp Data entered Postal Dept. Imprest Balance debited Revenue Department MIS Reports SHCIL Branches SHCIL / CRA Remit Stamp duty to Government Bank ACC 17 SIMPLE & USER FRIENDLY SYSTEM

  18. e-Stamp Microprint Unique Identification Number Transaction Details Optical Watermark 2D Bar-Code Stamp Duty Amount Blank space to start typing the document

  19. Work Flow – ACC Client fills-up requisition form Data verification with client USER Collection of Payment Preview of e-Stamp shown to client Data-entry in the ESI system Verification of Data and Funds by Supervisor Preview of e-Stamp shown to client SUPERVISOR Generate e-Stamp e-Stamp print 19 E-STAMP GENERATED AFTER RECEIPT OF MONEY

  20. Fund Flow to Government ACC Remits Imprest to SHCIL’s (CRA) designated account Generation and Issuance of e-Stamp by ACC Branches Consolidation/Reconciliation of receipts from ACCs by SHCIL (CRA) Remittance to Government’s designated account by SHCIL (CRA) 20 SINGLE POINT REMITTANCE OF COLLECTIONS

  21. Locking Procedure Client visits Sub-Registrar office for Registration Submits Document and e-Stamp User(clerk level) Verifies the e-Stamp The e-Stamp is Locked and the Unique Identification Number is entered in the Registration system which completes the Registration process Sub-registrar enters the Registration Number in the e-Stamping system

  22. Cancellation of e-Stamp Client requests for cancellation by submitting Application and e-Stamp to the Competent Authority Authorized Official logs in to the e-Stamping system and verifies the e-Stamp Reason for Cancellation is entered into the system e-Stamp is cancelled Refund of Stamp Duty amount to client is not captured in the e-Stamping system

  23. Comparative advantages

  24. Comparative advantages

  25. Status • Operational in the states of • Gujarat • Karnataka • NCT of Delhi • Maharashtra • Assam Agreements signed with • Bihar • Tamil Nadu

  26. Registration Interface System

  27. Registration Interface System • Data Interface • No data Duplication • Faster processing

  28. End to End Document Management Solution

  29. SHCIL – vendor of choice for end to end Document Management Solution • Well organized product series for document management • Microsoft gold certified partner for all products and services. • ISO 9001-2008 certified company for end to end document management • State of art technology data center at Mhape, Navi Mumbai

  30. Overview • State of art Robotic based document handing and Management at Mhape, Navi Mumbai • Only vendor in Secured Bin Storage • Physical storage at 8 location across India.

  31. Our clients Banking & Finance Power Shipping Central Government Educational PUNJAB SCHOOL EDUCATION BOARD Other : Bharat Diamond Bourse, Mumbai. Café Coffee Day Shop, Bangalore

  32. Products & Solutions • Electronic Document Management • Document Management • Enterprise & Management System • Active Contents • Rich Media Contents • Legacy Data • Workflow Management • Email Management • Record Management • Physical Document Management • Galvanized Iron box and Humility & Temperature controlled storage using robotics handling (Mumbai Only) • Carton based (Computer Box) storage • Sealed Envelop Storage

  33. Support and services with 200+ SHCIL branch Only institution in end to end document management services Seamless integration between e-stamping and DMS Solutions

  34. Products & Solutions(continue) • Digitalization Service • Scanning • Tagging • Data Conversion • Micro Filming • Secure Document Destruction • Shredding • Pulping • Burning

  35. SHCIL-Electronic Document Management System • Enterprise Server • Active documents, Rich Media, Images Handling • Web Based User Interface • Workflow Management • Extended Audit Trails • OCR Engine • Import Engine – other business system • Integrate Interface with other business system • User comments • Area Blocking • Zonal OCRing

  36. Desktop Based Scan Engine Web based Interface Web Service Based Server Layer OCR Engine Integrator interface Work Flow Audit Trails Import Engine Database Layer MSDE/ MS-SQL ORACLE MY SQL SHCIL-Electronic Document Management System • 7 Levels of user restrictions • Data Backend - user’s choice • Integration with Active Directory

  37. Digitalization services • Comprehensive system for high speed scanning, document separation, and indexing. • Image assisted data entry • Various Image cleaning and enhancement techniques supported including de-skewing, removal of speckles, removal of unwanted borders and removal of horizontal and vertical lines • Automatic file and document separation using standard form separator, blank page separator, barcode separator, fix page and manual separation

  38. Micro Filming • Direct Filming • Convert from Pre-scanned Images

  39. Secure Document Destruction • Shredding • Pulping • Burning

  40. SHCIL-Physical Record Management • Locations • Mumbai • Kolkatta • Chennai • Delhi • Jaipur • Lucknow • Kochi • Proposed • Hyderabad • Bangalore • Storage • Galvanized Iron Box Storage with humidity and temperature control – automated robot handling (at Mumbai) • Carton (corrugated box ) storage • Sealed Envelope storage • Activities • Pick and delivery at door step • Fumigating documents • Bar-coding/tagging files/carton • Online Status and logs • Web based User Request/Retrieval Management

  41. Records Management 42

  42. Infrastructure A2 Size Color Book Scanner Led lights A2 Size B/W Book Scanner 42” Wide Drawing Scanner

  43. 44

  44. Recpt Registration Office Reg.docs Internet Registration Meta Data Entry e-Stamp

  45. THANK YOU!

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