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Enabling EHR: A Flexible Approach to Health Information Management

This presentation by Anne Irwin, an Implementation Consultant at 3M Health Information Systems, explores the significant advancements in electronic health records (EHR) and addresses the challenges within paper-based record environments. Key topics include traditional scanning limitations, additional scanning technologies, and integration challenges faced by healthcare providers. With a focus on flexibility and process improvement, 3M aims to assist healthcare organizations in transitioning to effective EHR solutions. Discover options like dictation, transcription, and electronic signatures to enhance medical records.

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Enabling EHR: A Flexible Approach to Health Information Management

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  1. Enabling the EHR – A Flexible Approach Anne Irwin, Implementation Consultant, 3M HIS

  2. Enabling the EHR – A Flexible Approach • What is new at 3M? • Issues in a Paper-Based Record Environment • What Does Traditional Scanning Overlook? • Benefits of Additional Scanning Technology • What Else Does 3M Have To Offer? • Current Installation Challenges • Summary

  3. 3M Health Information Systems-What’s New • Changes at 3M HIS: • Acquisition of SoftMed Systems in December 2006 • SoftMed Systems started 25 years ago by industrial engineer / hospital CIO • 1500 hospitals & 500 medical centres • Current Australian Deployment at GVH (Vic) • Optional Modules: • Based on process improvement • Designed to mix & match • Assist in moving towards and EHR

  4. Towards an EHR If Only it Could Be this Easy ….

  5. Information ACCESS Provider Created Documents Web Access Dictated Documents Electronic Signature E-mail Scanned Images Fax Transcribed Documents Print Information CAPTURE... Migrating to an EHR 3M HIS Workflow, Database & Distribution Engine HL7 ERM

  6. Issues in a Paper-Based Record Environment • Storage – short and long term • Record Retrieval • Potential for Misfiles and Lost Records • Single Access • Backup • Security

  7. What Does Traditional Scanning Overlook? • Forms Management • Storage & distribution • Printing • Version control • Reduced Labour & Misfiles • Patented barcode system • Compiling the record & checking for completeness • Loose sheets • Tracking Deficiencies

  8. Benefits of Additional Scanning Technology • Virtual elimination of record assembly • Identification of missing documents • Decreased preparation and indexing time • Reduction of issues with loose sheets • Decreased costs associated with forms management • Audit trails to identify record access and transactions

  9. What Else Does 3M Have To Offer? • Dictation • Transcription • Voice Recognition • Templates • Electronic Signature • Workflow • Interfaces • Release of Information • Non clinical Imaging – finance etc.

  10. Coding & Grouping Deficiency Management and Tracking Transcription Release of Information Integrated HIM Solution:AddressingPaper…Electronic…or Both

  11. Current Installation Challenges • Forms Inventory & creation of documents • Patient centric record versus episodic record • Seven disparate systems • Integration with community areas

  12. This What We Would All Like to Achieve!

  13. Summary • Over 25 years of HIM experience • Flexibility • Optional Modules • Build at your own Pace

  14. BUILD THE EHR PROCESS IMPROVEMENT ENHANCE THE MEDICAL RECORD The Big Picture

  15. Great things are not done by impulse, but by a series of small things brought together. Vincent Van Gogh

  16. Thank you!!

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