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CGMP. F AMIL y. F EUD. With your hostess Carolyn Barrett, CGMP. Round 1: Top 5 Answers on the Board…. Round 1: Top 5 Answers on the Board…. A diverse planning team might include a member who:. Round 1: A diverse planning team might include a member who:. Represents the stakeholders
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CGMP FAMILy FEUD With your hostess Carolyn Barrett, CGMP
Round 1:Top 5 Answers on the Board… A diverse planning team might include a member who:
Round 1:A diverse planning team might include a member who: • Represents the stakeholders • Understands the goals and objectives • Can take the goals and objectives and develop the appropriate learning environment • Understands the logistical challenges to organizing an event • Served as a planning member in the past
Round 2:TOP 10 Answers on the Board… Name 10 types of Programs (Formats)
Round 2: 10 Types of Programs: • Panel Discussions • Debate • Roundtable • Fishbowl • Interview • Seminar • Workshop • Press Conference • Forum • Hearing
Round 3:TOP 8 Answers on the Board… Transportation – expenses may be authorized for official travel using:
Round 3: Transportation – expenses may be authorized for official travel using: • Common carrier aircraft • Government owned aircraft • Train • Bus • Government owned vehicle • Privately owned vehicle • Rental car • Taxi
Round 4:TOP 4 Answers on the Board… Name some groups that could be considered a prohibited source
Round 4:Groups that could be considered a prohibited source: • Hotels and other venues • Vendors • Caterers • Convention and visitors bureaus
Round 5:TOP 4 Answers on the Board… Name a situation that could be considered a conflict of interest
Round 5:Situations that can be considered a conflict of interest: • Accepting a gift from a prohibited source that does not meet the gift criteria • Participating in a FAM when you have no intention of bringing government business to that venue or location • Using hotel points that have been earned for government meetings for personal stay • Using public office for personal gain
Round 6:TOP 5 Answers on the Board… Name basic requirements of an RFP in the meeting requirement section:
Round 6:Basic requirements of an RFP in the meeting requirement section: • Dates and times • 24 hour hold? • Number and set up of meeting rooms • Number of attendees for each room • Audio visual needs
Round 7:16 Answers on the Board… Name up to 16 itemsthat can be negotiated in a contract:
Round 7:Items that can be negotiated in a contract: • Food and beverage • Menu prices • Table decorations • Menu items • Fitness center passes • AM/PM breaks • Parking • Comp sleeping rooms • Use of business center • Free local calls • Free internet service • Guest room rates • Meeting and exhibit space • Airport shuttle • AV • Any item or service the government cannot pay for
Round 8:TOP 4 Answers on the Board… What items are covered in a CMP = complete meeting package?
Round 8:Components of a CMP (Complete Meeting Package): • Meeting space • Continuous breaks • Basic AudioVisual • Miscellaneous, based on the venue
Round 9:TOP 3 Answers on the Board… Name 3 examples of obligating documents:
Round 9:Examples of obligating documents: • Letter of intent/agreement • Contract • Purchase order
Round 10:TOP 6 Answers on the Board… Name 6 issues to be considered when working with a VIP:
Round 10:Issues to be considered when working with a VIP: • Timing • Security • Contingency plans for delays or cancellations • Media attention • Increased attendance • Unexpected last minute requirements
Round 11:TOP 4 Answers on the Board… Name 4 types of exhibits:
Round 11:4 main types of exhibits: • Table top displays • Pop-up displays • Poster sessions • Exhibit booths
Round 12:TOP 5 Answers on the Board… Name the 5 primary types of lighting:
Round 12:Types of lighting: • Fresnel – channels light with a soft edge • Leko – light podiums, signs or an area with a tight focal point (spotlight) • Parcan – similar to a floodlight – lighting over a larger area • Intelligent lighting – instruments that be computer controlled • Gobo- gels with logos
Round 13:8 Answers on the Board… Name 8 components to include in your meeting room setup specifications:
Round 13:Items to include in a meeting room setup specification: • Date and time • Name of the room • Number of people • Type of set up • Front of room – (riser, podium,etc) • Food and beverage • Audio visual • Special request – (wide aisle, material tables)
Round 14:TOP 8 Answers on the Board… Name basic floor plans/seating styles:
Round 14:Basic floor plans/seating styles: • Theatre • Classroom/Schoolroom • U-shape • Hollow square • Banquet • Crescent rounds • Boardroom/Conference • Chevron
Round 15:TOP 12 Answers on the Board… Name the items that are contained in a BEO:
Round 15:Items that are contained in a BEO: • Name of the event • Contact info • Catering and Sales Managers’ info • Date & time of function • Location • Room set up • 24 hour hold • Food & beverage needs • AV needs • Billing summary • Signature of the event planner • Special requests
Round 16:TOP 7 Answers on the Board… Name 7 items that are listed on a master account:
Round 16:Items that are listed on the Master Account: • Sleeping rooms • Meeting rooms • Food and beverage • Audio visual • Business center fees • Equipment rental • Other selected items
