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Western Michigan University Integrated Information Systems Enterprise - WIISE

Western Michigan University Integrated Information Systems Enterprise - WIISE.

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Western Michigan University Integrated Information Systems Enterprise - WIISE

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  1. Western Michigan University Integrated Information Systems Enterprise - WIISE THE WIISE PROJECTHRMS v.7.5 Reinstall Vanilla with Web-based Time and AttendanceMichael MeisterWestern Michigan UniversityAngela MacDonaldGarrett HainesDeloitte ConsultingKristin HambeltonKronos IncorporatedT5 - 2:30 PMSession 1021 - HEUG 2001

  2. Western Michigan University Integrated Information Systems Enterprise-WIISE • Student Centered Research Institution founded in 1903 • Doctoral/Research Extensive University - Carnegie Foundation • Top 100 public universities - U.S. News and World Report • Enrollment - 28,657 • Operating Budget - 389,240,830 • Payroll - 12,000 (3,485 Faculty/Staff) P/T Faculty/Students Vital Statistics

  3. Western Michigan University Integrated Information Systems Enterprise-WIISE PeopleSoft Environment HRMS v. 7.5 Upgrade Completed in Fall 2000 from v. 7.01 • HR - Employment & Job Data/Benefits/Applicant Tracking • Payroll - Compensate Employees/Contract Pay • Budget - Position Management/Budget and Encumbrance • Institutional Research - Manage Faculty Events

  4. Western Michigan University Integrated Information Systems Enterprise-WIISE PeopleSoft Environment WIISE FINANCIALS - Completed Fall 2001 • General Ledger v. 7.5 from v. 2.0 • AP/Purchasing v. 7.5 from v. 6.0 • Grants v. 7.5 (new implementation) • Budgets v. 8.0 (new implementation)

  5. Preliminary Findings: Heavily customized HRMS system required extensive Information Technology efforts Implementation of PS upgrades and fixes difficult and time consuming Technically driven processes rather than user driven No visible project organizational structure Desire for electronic time and entry system Western Michigan University Integrated Information Systems Enterprise-WIISE Why WIISE?

  6. Recommendations: Re-install HRMS v. 7.5 Conduct a business process review prior to re-install to limit modifications and utilize application functionality Limit the level of modifications for ease of future upgrades Develop a structure to facilitate decision making and executive level buy-in University wide team researched time and entry vendors and chose KRONOS Western Michigan University Integrated Information Systems Enterprise-WIISE Why WIISE?

  7. Western Michigan University Integrated Information Systems Enterprise-WIISE WIISE Organizational Structure

  8. Western Michigan University Integrated Information Systems Enterprise-WIISE • The project started in September 1999 with a fit-gap analysis. This was completed in December 1999 • January started the design/construction phase which continued until testing began in August 2000 • The project went live on September 18, 2000 with the Kronos piece rolling out over the next 6 months Project Timeline

  9. Western Michigan University Integrated Information Systems Enterprise-WIISE FastTrack Methodology

  10. Complete Architecture and Software Change ITEM OLDNEW Database: DB2 Oracle Servers: Mainframe UNIX Storage: LVD SCSI ESS Backup: 8mm Magstar Reporting: Production Reporting DB Western Michigan University Integrated Information Systems Enterprise-WIISE Technical Considerations

  11. Western Michigan University Integrated Information Systems Enterprise-WIISE SharePlex Quest Reporting Database • Preserves production stability • Replicates long columns • Optimize Reporting DB for reporting speed • Optimize Production for on-line speed • Zero data latency (actually, around four seconds)

  12. Western Michigan University Integrated Information Systems Enterprise-WIISE Reporting Database Architecture

  13. Western Michigan University Integrated Information Systems Enterprise-WIISE Web-Based Time and Attendance and Leave Management How it Works: • PeopleSoft HR passes employee data to populate Kronos including accrual balances • Employees enter time and leave via web timesheet • Supervisors edit and approve timesheets online • Kronos then passes calculated hours and updated accrual balances to PeopleSoft Payroll for processing

  14. Western Michigan University Integrated Information Systems Enterprise-WIISE Web-Based Time and Attendance and Leave Management Why use Kronos with PeopleSoft: • Different views – Start/Stop, Project Hours, Time Stamp • Works with Kronos terminals and other Kronos data collection devices for every employee group • IVR, Windows, handpunch, Outlook • All data is real-time, and not batch-processed • 100% user configurable rules engine – refined over 20 years • 2nd generation web-based solution, going on 3rd • Bounded scope with definitive dates

  15. Western Michigan University Integrated Information Systems Enterprise - WIISE WESTERN MICHIGAN UNIVERISTYMichael Meistermichael.meister@wmich.eduTammy Millertammy.miller@wmich.eduKristi Schutterkristi.schutter@wmich.eduDELOITTE CONSULTINGAngela MacDonaldamacdonald@dc.comGarrett Hainesghaines@dc.comKRONOS INCORPORATEDKristin Hambeltonkhambelton@kronos.com

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