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Capacity Building and Support to Implement IPS in Albania (TF90843)

Capacity Building and Support to Implement IPS in Albania (TF90843). Presenter: Mirsa Titka Methodology of Central Unit of Contracting and Financing, Ministry of Finance Tirana, 18 June 2008 E-mail: mtitka@minfin.gov.al. Issues. 1. Procurement Plan 2. GPN 3. Types of Categories

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Capacity Building and Support to Implement IPS in Albania (TF90843)

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  1. Capacity Building and Support to Implement IPS in Albania (TF90843) Presenter: Mirsa Titka Methodology of Central Unit of Contracting and Financing, Ministry of Finance Tirana, 18 June 2008 E-mail: mtitka@minfin.gov.al

  2. Issues 1. Procurement Plan 2. GPN 3. Types of Categories 4. Disbursement Plan 5. Packages planned to be procured in the y. 2008 6. TORs’ Preparation 7. Disbursement proceedings 8. Disbursement forecast (‘000 euro) 9. Lessons learned, experience gained

  3. Procurement Plan • Approving date: 2 June 2008 • General Procurement Notice sent for publication in UN Development business on line and DGMarket on line (June 2008) • GPN published also in the PPA bulletin/or PPA web site (June 2008)

  4. Prior and Post Review-Proc. Packages • TF fund equivalent with 3.693 mil Euro is allocated on different packages (25 activities) • Procurement packages are grouped into two tables subject of prior review by the WB and post review based on the thresholds for Albania • Allocations on packages subject of post review is (287,000 Euro)

  5. Types of Category The fund is shared by category (000 Euro): • Consulting services (C): 2,192 • Goods (G): 942 • Training (T): 499 • IOC: 25

  6. Packages planned to be procured - y. 2008 • 8 CS packages (from which 5 in the third Quarter)-internationally notified • 1 package for goods (GovNet security) • 1 or 2 minor procurement of Goods (NCB) • Coordination of training activities by institutions’ request • Forecast: fund to be committed for the y.2008 is approx. 1.14 mil

  7. TORs Preparation (1) • According to the components of IPS the beneficiaries will prepare the ToR’s and will send them to the IU, MoF. • The ToR represent needs for goods or services for a sole beneficiary or for a group of beneficiaries. • TORs almost drafted: 3 • TORs being drafted: 1 • Other TORS planned for y. 2008: 4

  8. TORs Preparation (2) • TORs almost drafted: • CS supporting NSDI monitoring & Implementation • Enhancing capacities in public administration in view of SAA implementation • CS supporting Debt Department • TORs in preparation: 1 • Improving Capacities in Macro analysis

  9. TORs Preparation (3) • Other TORS planned for y. 2008: • CS supporting External Assistance Mngm Function (DSDC) • CS supporting Line Ministries for MTBP, PIM and monitoring • CS supporting the MOF & DSDC for strategic development plans towards an Integrated FMIS (including EAMIS & IPSIS) • Improving GovNet security infrastructure

  10. The particular method of procurement is selected at the stage of Project Procurement Plan preparation. The selection is largely determined by the following factors: • Cost estimation of proposed bid; • Type and quantity of goods; • Complexity and scope of required works and services • Possibilities of procuring the required range of goods and services locally • Terms and conditions of the TF Agreement

  11. Disbursement proceedings • Disbursement of the funds will be done in accordance with the terms of the Administrative Agreements with donors. • The standard financial reporting requirements are: • Quarterly un-audited statement of receipts, disbursements and fund balances. • Annual single audit reports. • Simple and effective accounting system for the evidence of funds, contracts and reporting. • Financial Monitoring Reports will be provided using a SW application “Alpha” for WB projects.

  12. Disbursement forecast (‘000 euro) • Y. 2008: 600 • Y.2009: 1,100 • Y.2010: 1,993

  13. Lessons learned, experience gained (1) • Introduced responsibilities and management structures described in Operational Manual • Effective control mechanism supported by checklist and several controls • Clear procurement guidelines for implementing unit and beneficiaries • Fruitful and friendly cooperation of all participants during different phases: • TORs preparations, procurement, monitoring

  14. Lessons learned, experience gained (2) • Continuous monitoring of the performance of the project • Clarify all the issues with the WB • Archive almost everything, make sure that documents are available to the WB and auditors • Try to explain possible problems to the WB at a very beginning of the problem • Keep the deadlines

  15. Thank you for your attention.

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