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Few Easy Tips & Tricks to Repair Excel File Manually

Is your Excel workbook inaccessible due to corruption? Try few manual tricks given here to repair Excel file before using a 3rd party paid solution.

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Few Easy Tips & Tricks to Repair Excel File Manually

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  1. Fix Data Recovery, Email Management & Migration Issues N. Sem’s Blog - Your Search Ends Here! N. Sem’s Blog Your Search Ends Here! Fix Data Recovery, Email Management & Migration Issues Repair Excel File Manually Few Easy Tips & Tricks Naitik Semwaal 9/12/2016 Corruption can cause severe problems for Microsoft Excel users which include data inaccessibility and data loss. An excel spreadsheet is prone to corruption due to numerous reasons. You can’t open your spreadsheet if it’s in invalid state or corrupt. Luckily, there are some useful tips & tricks to repair excel file. All these tricks I’m going to share here in this blog post are performed manually, i.e. without using any third-party paid tool. For more information, visit: http://wordpress.semnaitik.com/2014/03/05/repair-excel-file/

  2. N. Sem’s Blog - Your Search Ends Here! Microsoft Excel Microsoft has designed an electronic spreadsheet application, known as Microsoft Excel, available in Microsoft Office suite. It also comes as a separate application. The Excel tool allows users to create tables in spreadsheets in which a large amount of data and information can be stored, organized as well as manipulated. Generally, a spreadsheet file represents the tables in which data and information are stored in multiple rows and columns. All the rows and columns of a table in a spreadsheet can be easily manipulated by using basic and complex arithmetic operations and functions. Other than this standard feature, it also supports programming feature via Microsoft Visual Basic for Applications (VBA). Microsoft Excel is commonly used for individual as well as business or organizational purpose. As an individual, we use Excel for record keeping and storing contacts (now it’s an old trend to store contacts in excel spreadsheets). But in businesses and organizations, Excel tool is mainly used for business analysis which includes data analysis as it has financial and statistical functions, data storage in a systematic way, creation of charts for business presentation, creation of invoices, timesheet, trackers, etc. XLSX is the new file extension used for Microsoft Excel spreadsheet to store data and information. In Excel 2003 or earlier versions, XLS was/is used. In Excel 2007 and its later versions, the XLSX format is used. Due to its backward compatibility feature, it can also be opened in the earlier versions of MS Excel via Open XML component support. An XLSX file contains rows (arranged in a grid of rows and columns), charts, mathematical functions, styles and formatting. For more information, visit: http://wordpress.semnaitik.com/2014/03/05/repair-excel-file/

  3. N. Sem’s Blog - Your Search Ends Here! Excel File Corruption As no computer file is immune to corruption, so is the Excel spreadsheet. Sometimes you may receive an error message reporting corruption while working on an excel spreadsheet. There are many reasons which can cause corruption in excel spreadsheets, such as: virus attack or bugs infection, unexpected system shutdown, software malfunction, storage media failure and many more. Let me show you below the most common error messages which are encountered on your screen at the time of excel file corruption: “Excel can’t open the file abc.xlsx because the file format or file extension is not valid.” “The file is corrupt and can’t be opened.” “File error: Data may have been lost.” “Excel found unreadable content in filename.xlsx.” “Unable to read file.” Have you ever received any of these error messages before? Do you remember how you resolved the error? Receiving error messages simply means the excel file is corrupt. If you don’t do anything in time, you may lose your crucial data and information forever. There are few highly useful tips & tricks which effectively work with your corrupt excel file. You can try them before purchasing any paid solution to repair Excel file. For more information, visit: http://wordpress.semnaitik.com/2014/03/05/repair-excel-file/

  4. N. Sem’s Blog - Your Search Ends Here! Useful Tips & Tricks to Repair Excel File Method #1: Open and Repair One of the easiest and quickest ways to fix corruption from XLSX file is Open and Repair. It’s a manual repair technique in MS Excel to repair excel file and make it accessible. The required steps are given below: Step 1: Launch Microsoft Excel in your system. For more information, visit: http://wordpress.semnaitik.com/2014/03/05/repair-excel-file/

  5. N. Sem’s Blog - Your Search Ends Here! Step 2: Click the File tab on main menu >Open. Or press Ctrl + O. Step 3: Locate the corrupt excel file and select it. For more information, visit: http://wordpress.semnaitik.com/2014/03/05/repair-excel-file/

  6. N. Sem’s Blog - Your Search Ends Here! Click the drop-down arrow shown beside the Open button. Click Open and Repair… in the option. Step 4: Before Excel can attempt to repair the file and open it, you need to select the action: Click Repair to recover as much as possible data. Also, you can click Extract Data if Excel was previously unable to repair the workbook. Step 5: Within a few seconds, the file will be repaired. Now click Close to exit. This trick will hardly take few seconds to repair Excel file, and the file will be opened without having any issue. But in case of severe corruption, this trick may not work or fail to repair Excel file. If the excel file contains a very crucial chart, but you can’t open the file due to corruption, you can try a manual solution to extract the source data of the chart. If you don’t know how to perform data extraction, you can try the method shown below. For more information, visit: http://wordpress.semnaitik.com/2014/03/05/repair-excel-file/

  7. N. Sem’s Blog - Your Search Ends Here! Method #2: Data Extraction By using a macro, you can easily extract data of the chart from a corrupted spreadsheet. Follow the steps shown below: Step 1: In a module sheet, you need to enter the following macro code: Step 2: Now insert a new worksheet in your workbook and rename it ChartData. Step 3: This time you need to select the chart from which you want to extract the underlying data values. Step 4: Now run the GetChartValues97 macro. For more information, visit: http://wordpress.semnaitik.com/2014/03/05/repair-excel-file/

  8. N. Sem’s Blog - Your Search Ends Here! Method #3: Using SYLK (symbolic) format There is one more manual solution to repair excel file. You can convert your corrupted excel file into SYLK or symbolic link format to recover data from it. This solution is highly recommended by Microsoft to filter out the corrupted elements from the Excel workbook. This solution is very helpful if the corruption is related to printer fault or occurred due to printing problem. Follow the steps given below: Step 1: Open Microsoft Excel on your system. Step 2: Click the File tab on main menu >Save As. Step 3: Click on the arrow shown next to Save as type box. Step 4: Select SYLK (Symbolic Link) (*.slk) in the list. Step 5: Type a new name for this active worksheet and click Save button. Important note If the workbook contains only one sheet, you have no need to give a new name for it, i.e. the above step is unnecessary. You will receive a message shown below. As you want to save only the active sheet, you need to click OK. Again you will receive a new message shown below. Click Yes. For more information, visit: http://wordpress.semnaitik.com/2014/03/05/repair-excel-file/

  9. N. Sem’s Blog - Your Search Ends Here! Now follow the steps given below: Step 1: Click the File tab on main menu, and click Exit. Step 2: If you receive a message asking you to save the changes that you made, click Yes. Step 3: Now open Microsoft Excel on your system. Step 4: Click the File tab on main menu >Open. Or press Ctrl + O button. Step 5: Now locate the “Filename.slk” file which you have saved earlier and select it. Click Open button. Step 6: The selected file will be opened. To see the .slk file, you may need to click All Files or SYLK Files in the Files of type list. Step 7: Again click the File tab >Save As. Step 8: In the Save as type box, select Excel Workbook. Step 9: In the File name box, type a new name for the workbook to create a copy without replacing the original workbook. Then click Save. Important note The SYLK (Symbolic Link) format saves only the active worksheet in the workbook. Make sure you open the corrupted workbook repeatedly and save each worksheet separately. Other Ways to Open Corrupt Excel Files You may also try to open a corrupted excel file in other programs, like: WordPad, Microsoft Word and OpenOffice.org Calc. If the corrupted excel file is opened in MS Word or WordPad, you can restore your important data excluding the formulas. MS Word or WordPad can convert an excel file data into text which can be easily recovered. Or, you can try to open the file in OpenOffice Calc. It can open corrupted XLSX files if possible. For more information, visit: http://wordpress.semnaitik.com/2014/03/05/repair-excel-file/

  10. N. Sem’s Blog - Your Search Ends Here! Professional Solution to Repair Excel File If all these solutions fail to repair excel file, you can try an advanced recovery tool to repair excel file. I would recommend Excel Recovery software here, programmed for handling major corruption issues which can’t be fixed with the manual tips & tricks. The software successfully fixes corruption and recovers all standard cells’ properties and other crucial data items, such as: graphs, tables, Unicode character, formulae, images, text formatting, notes and many more. To know more about this software, please visit SysInfoTools Software’s official website and download the free demo version of this software. For more information, visit: http://wordpress.semnaitik.com/2014/03/05/repair-excel-file/

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