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E-Time and Leave Overview

E-Time and Leave Overview. October 2010. Agenda. Leave Requests Timesheets Deadlines. Leave, then Time. All staff will submit leave requests Only BW staff will submit timesheets For the Pilot Group, we are working on BW leave and time only (Monthly leave requests will start late 2010)

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E-Time and Leave Overview

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  1. E-Time and Leave Overview October 2010

  2. Agenda • Leave Requests • Timesheets • Deadlines

  3. Leave, then Time • All staff will submit leave requests • Only BW staff will submit timesheets • For the Pilot Group, we are working on BW leave and time only (Monthly leave requests will start late 2010) • Both leave, then time, are routed to and approved by supervisors separately • Leave requests load on to timesheet APPROVED

  4. Leave Request Process Approved leave loads to timesheet Supervisor Employee OR DENIED

  5. Demonstration Scenario: Today is 9/20. Biweekly employee, Ms. Scarlet Ann Gray, submits a leave request for 9/17, then submits a timesheet for the week of 9/12. Steps:1. Employee requests leave • Supervisor approves leave request • Leave request populates on timesheet • Employee submits timesheet • Supervisor approves timesheet • Information loads in to PeopleSoft and Employee is Paid

  6. eleave.osu.edu

  7. 1. Employee Submits Leave 1 2 3 4

  8. Employee Submits Leave

  9. Employee Submits Leave

  10. Employee Submits Leave

  11. 2. Supervisor Approves Leave

  12. Supervisor Approves Leave

  13. Employee’s View of Leave Request

  14. Leave Request History

  15. Timesheet Process Approved time and leave is sent to Payroll Supervisor Employee OR DENIED

  16. etimesheet.osu.edu

  17. 3. Employee Submits a Timesheet

  18. Employee Submits a Timesheet

  19. In/Out Timesheet

  20. Employee Submits a Timesheet

  21. 4. Supervisor Approves Timesheet

  22. Supervisor Approves Timesheet

  23. Employee’s View of Approved Timesheet

  24. Critical Process Steps • Employees must: • Monitor status of leave requests/timesheet • Submit leave requests for current time period before timesheet • Submit timesheets by deadline • Supervisors must: • Monitor worklist • Approve leave requests for current time period first • Approve timesheets by deadline

  25. What if… • Using the earlier example: What if Ms. Scarlet Ann Gray … • Can’t submit timesheet? • Supervisor is absent? • Leave/time needs correcting after deadline?

  26. Summary APPROVED • Approved timesheet = Paycheck • BW Employee submits leave, then time • Leave and Time are approved separately by supervisor • Approved Leave loads on to timesheet • Approved timesheets load into PeopleSoft to be paid • Approved Monthly leave requests load directly into PeopleSoft to debit leave balance

  27. Additional Information? Visit the Business Services Center Website http://ascbsc.osu.edu/ or talk to your Department HRP

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