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Week 11

Database Design . Week 11. Forms. Table Many records at a time Some fields do not fit on one screen Column and row formatting only Can be confusing to new users. Form 1 record at a time All fields can fit on 1 screen Any formatting options you set-up

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Week 11

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  1. Database Design Week 11

  2. Forms

  3. Table Manyrecords at a time Somefields do not fit on one screen Column and rowformatting only Can be confusing to new users Form 1recordat a time Allfields can fit on 1screen Anyformatting optionsyou set-up “User-friendly”and less-intimidating than tables Table Vs. Form

  4. WHAT IS A FORM?• “Electronic Equivalent” to a paper form• allows you to create a custom layoutfor your data• more “visually appealing” for “Data Entry”• when you need to control which datais displayed or entered

  5. Why Use Forms? Provide a “User-Oriented” interfaceto the data Only asks for specific information Ability to use “non technical” terms Should be designed around individual tasks

  6. First name: Last name: Address: City: State: Zip: Fields in a Form Application for Employment The field labelsin a form are like the labels on an application. The field text boxes are where you supply the data, like the blank lines on an application.

  7. FORMS cont. • Forms are made up of controls, such as text boxes, buttons, document tabs, and drop-down lists, grouped in a way that makes them easy to use • The controls in the form are usually “bound”, or “linked”to the tables or queries in your database — but not always. • For example, a control that displays “Customer data” is probably bound to either the “Customer” table, or to a query that retrieves Customer data. • BUT: a form control that displays your corporate logo isn't bound to a table field; it just points to the image it displays.

  8. Create Forms • Watch http://www.youtube.com/watch?v=R3WHo7DAOg0 this video demonstrates the forms window, and how to auto-create forms • How To: • Create a form • Remove the sub form • Change the title • Change the layout • Create a split form

  9. Create Forms Exercise • Exercise: • Create forms for the Wk11_TableInstanceChart Example • City entity • Table 1 and Table 2 entities • Students entity • Create a form for the Northwind database employee table

  10. Northwind Database

  11. Students Work Through • Access 2010 Formatting Forms http://www.gcflearnfree.org/access2010/14

  12. REPORTS Ways of generating printed output Can create reports that show totals & grand totals of value in a particular field Reports give you the ability to present components of your database in an easy-to-read, printable format. Access 2010 lets you create reports from both tables and queries.

  13. Hybrid / Homework • Read Creating Reports • Read Advanced Report Options • Review Access Videos • Database Assignment Part 3 (due Wk 14)

  14. MYITLAB HOMEWORK: • myitlabTRAINING: • Access VOLUME 1- “Skill-Based TRAINING” • myitlabASSIGNMENT: “GO series”

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