New Initiatives in Support of Agency Electronic Records Management

1. New Initiatives in Support of Agency Electronic Records Management Paul M. Wester, Jr. Director NARA, Life Cycle Management Division paul.wester@nara.gov www.archives.gov

2. Presentation Outline • NARA’s Strategic Directions for Federal Records Management • National Records Management Program • Four Areas of Concentration for FY 2005 • FY 2006 and Beyond ARMA Long Beach - Fed Day 2004

3. NARA’s Strategic Directions for Federal Records Management NARA’s Strategic Directions for Federal Records Management • Three Goals • Nine Strategies • 26 Tactics • Six Measures of Success ARMA Long Beach - Fed Day 2004

4. NARA’s Strategic Directions for Federal Records Management In support of the NARA Strategic Plan, NARA will partner with stakeholders to ensure that: • Federal agencies can economically and effectively create and manage records necessary to meet business needs • Records are kept long enough to protect rights and assure accountability • Records of archival value are preserved and made available for future generations ARMA Long Beach - Fed Day 2004

5. NARA’s National Records Management Program NARA’s Strategic Directions for Federal Records Management Status Report (September 20, 2004) One of our major accomplishments in creating mutually supporting relationships with our agency customers and in developing more effective partnerships with them has been the creation of an integrated nationwide records management program…. NARA-RM recognizes both national and local priorities in a balanced program to meet agency needs at headquarters and field operations. Where possible, and practical, we adopt solutions that address both national and local issues. We foster teamwork as an operations strategy, both within our staff and with our partner agencies. ARMA Long Beach - Fed Day 2004

6. NARA’s National Records Management Program Resources • Strategically integrated nationwide program with staff located across the country • Approximately 90 FTE working on records management issues, many with special training and experience in electronic records challenges • Professional staff focused on the customer service needs of Federal agencies and the National Archives & Records Administration ARMA Long Beach - Fed Day 2004

7. Areas of Concentration – FY 2005 The Four Areas of Concentration of the National Records Management Program are: • Records Management Training and Advocacy • Electronic Records / Business Process Analysis / Systems Development Assistance • Scheduling/Appraisal, with Emphasis on Electronic Records • Internal Staff Training and Development ARMA Long Beach - Fed Day 2004

8. Area One Selected Activities Under Advocacy, NARA will: • Conduct at least 12 e-forums in the Washington, DC area and around the country • Hold two major Records Administration Conferences (RACO) – one in Washington and another in a region (both with electronic records focus) • Identify at least 40 senior level advocacy visits for our senior NARA managers and executives to carry out ARMA Long Beach - Fed Day 2004

9. Area Two Selected Activities Under electronic records, business process analysis, and systems development assistance, NARA will: • Conduct benchmark visits • Participate in the CIO Council’s Investigative Case File and Electronic Human Resources Initiatives • Collaborate with NARA’s Electronic Records Services Team (ERST) supporting the Records Center Program • Support the work and publicize the deliverables of the Electronic Records Working Group (ERPWG) ARMA Long Beach - Fed Day 2004

10. Area Three Selected Activities Under records appraisal with emphasis on electronic records, NARA will pursue scheduling and appraisal projects consistent with NARA’s resource allocation results based on: • Risk to Records • Citizens Rights and Government Accountability • Records with Archival Value ARMA Long Beach - Fed Day 2004

11. Area Four Selected Activities Under staff training and development, NARA will provide staff with: • More skills and content training to support our records management training program • More in-depth business process analysis training (classroom, experiential/OJT) to support agencies and work process issues at NARA • More records appraisal training, with concentration on electronic records issues ARMA Long Beach - Fed Day 2004

12. FY 2006 and Beyond Long Range Goals • Federal agencies can economically and effectively create and manage records necessary to meet business needs • Records are kept long enough to protect rights and assure accountability • Records of archival value are preserved and made available for future generations ARMA Long Beach - Fed Day 2004

13. FY 2006 and Beyond Measures of Success • NARA provides leadership in RM throughout the Government • NARA is agile in adapting to changes in IT and in the Federal recordkeeping environment • Agency leaders view RM as an important component of asset and risk management • Federal agencies have the RM tools necessary to support their business needs • More people know about, use, and benefit from NARA services • Current and future users of records have ready access to essential evidence regardless of where it is or where they are ARMA Long Beach - Fed Day 2004

14. FY 2006 and Beyond Develop Better Performance Targets • What are we measuring? • What should we measure? • Are our measures indicators of progress toward our Long Range Goals and Measures of Success at NARA and across the Federal Goverenment? • ARE WE MAKING A DIFFERENCE? ARMA Long Beach - Fed Day 2004

15. FY 2006 and Beyond Survey and Otherwise Reach Out to Customers: • Scheduling and Appraisal Process • Asset and Risk Management Survey • Federal Records Management BPR ARMA Long Beach - Fed Day 2004

16. Steering and Rowing ARMA Long Beach - Fed Day 2004

17. New Initiatives in Support of Agency Electronic Records Management Paul M. Wester, Jr. Director NARA, Life Cycle Management Division paul.wester@nara.gov www.archives.gov