SQAS 2011 – System changes Marc Twisk – SQAS Manager

1. SQAS 2011 – System changes Marc Twisk – SQAS Manager

2. Agenda • Use of Pre-Assessment Document • Number of man days for an assessment • Combinedassessments • Intermediateassessments 5) Website

3. Agenda • Use of Pre-Assessment Document • Number of man days for an assessment • Combinedassessments • Intermediateassessments 5) Website

4. SQAS 2011 PAD • Pre-assessment document: • Identification of the company including the to be assessed activities • To be filled in by the company • Excel document • To be send to the assessor

5. SQAS 2011 PAD • Pre-assessment document: • Link between information and number of mandays / applicable questions • To be included in the assessors package • PAD and Pre-notification 3 weeksbefore the assessment • Information to be checked by the assessor during the assessment • PAD isavailable on the website

6. PAD

7. SQAS 2011 - PAD • Consequences of an extended PAD : • More detailed scope will be defined • More selection data will be available • Only the applicable questions will be chosen • Extended planning for the assessedcompany • More preparation time for assessors • More preparation time for observers

8. Agenda • Use of Pre-Assessment Document • Number of man days for an assessment • Combinedassessments • Intermediateassessments 5) Website

9. Number of mandays • Depending on the information on the PAD • Is displayedat the end of the PAD • Time needed to perform a decent assessment • Is a guidance for the assessed company, the assessor, the user and the evaluator. • The assessor shall be questioned if time used for assessment differs from the man day table. • Most assessments stay at 2 days • Always 1,5 – 2 - 2,5 – 3 – 3,5 - … days

10. Display in the PAD

11. Agenda • Use of Pre-Assessment Document • Number of man days for an assessment • Combinedassessments • Intermediateassessments 5) Website

12. General rules • Normally the 5 km rule stays valid • Combining assessments are possible if : • Same BU assessed for different questionnaires (as before) • Subsidiaries/operating sites (as defined) are assessed in the same cycle (new) • An assessment cycle (from the first day of the assessment till the last operating site /element) : maximum 30 days

13. Operating sites • We consider an entity as a operating site if : • They have the same management system as the mother company. • The follow-up of the management system is performed centrally (internal audits, management review, goals, improvement plan, … ). • HR and training is managed centrally • Selection and evaluation of subcontractors are done centrally . • Purchase of equipment is done centrally.

14. Example Assesment time – 2 days

15. Combinedassessments A « zero » on a question at an operating site can influence the outcome of the total company assessment.

16. Agenda • Use of Pre-Assessment Document • Number of man days for an assessment • Combinedassessments • Intermediateassessments 5) Website

17. Intermediateassessments • The upload of improvement plans and adding comments to each individual question will still be possible. • A company can ask for an intermediate assessment (or validation of improvements by same assessor) within the validity period of the original assessment (three years). • This assessment is done by the same assessor as the original assessment.

18. Intermediate assessments • The pre-notification and assessmentprocessis the same as for a full assessment. (withadapted documents). • The assessedcompanydecideswhatchapters of the questionnaire willbere-assessed. But the original report canbeused as a « starting document ». • The time used for thisinterdmediateassessmentdependsupon the chapters to bere-assessed.

19. Agenda • Use of Pre-Assessment Document • Number of man days for an assessment • Combinedassessments • Intermediateassessments 5) Website

20. Major Technology Upgrade • Complete new design and look-and-feel • Multi-lingual user interface (not only translated questionnaires) • Personalized login (independent from module or user type) • ‘Unicode’ database which fully supports foreign local characters (including languages like Russian etc.) • Full support for all major web browsers • ‘Google like’ search options • No ‘cookie’, ‘domain switch’ or ‘frame’ problems anymore

21. SQAS Home page

22. List of Accredited Assessors

23. List of Assessed Companies

24. Search Assessment Reports

25. Pre-Assessment Document (PAD) • As mentioned before the new assessments will be based on a Pre-Assessment Document (PAD). • The PAD will be distributed as a ‘protected’ Microsoft Excel template (.XLT) to the assessed companies via a downloadable file posted on the SQAS website. • The PAD will be available in multiple languages.

26. Download Pre-Assessment Document

27. Transition period • ‘Old' questionnaire reports must be submitted with the current SQAS Assessor software. • ‘New' questionnaire reports must be submitted with the NEW Pre-Assessment Document and NEW SQAS Assessor software.

28. Transition period • System available as from 1 April 2011. • Assessable questionnaires in English version available as from 1 April 2011. • Otherlanguages (German – French – Spanish – Italian – Dutch) as from 1 July 2011. • During the transition period of three months both the old system and the new one can be used. • After 1 July 2011 only the new system is available.