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ACCOUNTS PAYABLE Fall 2011 Business Procedures Workshop

ACCOUNTS PAYABLE Fall 2011 Business Procedures Workshop. VENDOR PAYMENT OPTIONS. University P- Card Banner Payment Authorization Wires Foreign. AP WIRES – OUTGOING. Foreign wires only BPA needs to reflect invoice currency Wire Transfer “form” Bank requirements for Outgoing Wires

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ACCOUNTS PAYABLE Fall 2011 Business Procedures Workshop

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  1. ACCOUNTS PAYABLEFall 2011 Business Procedures Workshop

  2. VENDOR PAYMENT OPTIONS • University P- Card • Banner Payment Authorization • Wires Foreign

  3. AP WIRES – OUTGOING • Foreign wires only • BPA needs to reflect invoice currency • Wire Transfer “form” • Bank requirements for Outgoing Wires • Physical address of banking institution • Physical address of vendor • “Complete” routing instructions

  4. TIPS & TRICKS • Pay from Original Invoices • Quotes, Estimates or Statements • Personal reimbursements • Consolidate receipts • Encourage ACH • BPA Assemble • Tape receipts (away from printing) • Multiple invoices should include calculator tape • Top of invoice facing right

  5. TRAVEL UPDATES • Expanded Travel Codes: • Employee In-State • Employee Out-of-State • Foreign (employee and non) • Non-Employee

  6. TRAVEL REMINDERS • UBS website forms • Current mileage and lodging rates • Up to date forms • Remittance Information • Where • Why • When • Proof of Travel Options *Boarding passes * Baggage Claim *Taxi * Hotel *P-card charges

  7. WHO DOES WHAT? Accounts Payable Lynn Hendrickson, Supervisor 994-5739 BPA, Special Checks, Foreign Wire Transfers, Automatic Deposits Carolyn Cashen-Spell 994-5531 BPAs, Travel, P-card review N-Z, Special Checks Maggie Hall 994-5114 BPAs, Credit Card Transfers, P-card review A-L

  8. WHO DOES WHAT? JD 1 Expert JG 1 Bill 994-7694 Office of Sponsored Programs 994-2381 ********************************************************************************************* Accounting Andrea 994-5727 P-card, Cashed Check Verification, COSTCO, Warrant Cancellation, Dept Journals Bonnie 994-7599 Banner to SAHBRS Recon Sheron 994-3653 Set up New Accounts, Plant Fund Investing Tom 994-1958 Inter unit Journals, Campus Credit Card

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