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Meeting: WG on SC13 Long Term Data Storage

Meeting: WG on SC13 Long Term Data Storage. June 28, 2011 Hyatt Regency, Embarcadero San Francisco, CA. Call to Order. Time of meeting start: 4:09 p.m. Today’s Agenda – Part 1. Read WG charge Update/create rosters and seek quorum

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Meeting: WG on SC13 Long Term Data Storage

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  1. Meeting: WG on SC13 Long Term Data Storage June 28, 2011 Hyatt Regency, Embarcadero San Francisco, CA

  2. Call to Order • Time of meeting start: 4:09 p.m.

  3. Today’s Agenda – Part 1 • Read WG charge • Update/create rosters and seek quorum • Review and act upon minutes from previous meeting of May 3, 2011: handled in Business Processes WG • Publication status: not applicable • Review ongoing Action Items

  4. Today’s Agenda – Part 2 • Create WG timeline • Old Business • New Business • Review any new Action Items • Schedule next WG meeting • Adjourn meeting

  5. WG Charge • Develop system to collect and organize SC13 documents and data for efficient access and utilization.

  6. WG Members: 6 active members(from among 8 on email list) • Stephen Polnaszek – Chair & Secretary • David Ekas • Judy Guy-Caffey • Bruce Hanshaw • Marvin Pless • Johnna Oakley Smith • Paul Javora (on leave) • Cheryl Stark (adjunct)

  7. Previous Meeting • Last met at the Baker Hughes, 2001 Rankin Rd, Houston, TX, on May 3, 2011 • Members Present (a quorum, all 6 WG members) • Stephen Polnaszek – Chair • David Ekas • Judy Guy-Caffey • Bruce Hanshaw • Johnna Oakley Smith • Marvin Pless

  8. Minutes from Previous Meeting • Already reviewed and acted upon minutes from the previous meeting in the Business Processes WG meeting today • March 3, 2011 (Baker Hughes)

  9. Publication Status • No API document to be published

  10. Major Issues Covered • No word back on SRRR submitted to SC13 Chair • Legal concerns about archive—Go or no go • General agreement on file structure (attached) • Agreement on file naming requirements • Consensus on information to be included in file cover sheet (Details on next slide) • Add to old documents for archiving clarity • Encourage all chairs to use going forward

  11. Proposed Cover Page Items • SC13 • TG## and Name • WG## and Name • TG or WG Chair Name • Date • Publication • Keywords • Content • Comments/Other Stuff

  12. Action Items and any progress on them • David to provide to the WG file structure draft as Excel file: Done • Chair to consult with Paul Scott about the Archive WG SRRR and API—Go or no go: • Not submitted yet to API CSOEM • Schedule SC13 vote June 29, 2011 • Then take to API CSOEM • Johnna to contact Wayne Stewart about holdings of old SC13 report data: Pending

  13. Data Archiving Timeline Going Forward • Is there a WG going forward? • If there is, a prototype setup is expected to be operational by June 2012 • Hardware and software obtained and set up • File structure organized on hardware mass storage, with cover page insertion where needed • Example files of different types renamed and plugged into file structure • File pointers set up where necessary • Search function set up and tested

  14. Old Business • Any?

  15. New Business • Any ?

  16. Review New Action Items • Capture Leon Robinson’s suggestion that information be captured about reasons as to WHY we describe things in certain ways, made other choices, etc. • Note David Ekas follow-on about the need to take better minutes going forward. • Motion to move on presenting the WG’s SRRR to API CSOEM as way forward on project approval

  17. Schedule Next WG MeetingJoint meeting with business processes • Date: Wednesday, September 14, 2011 • Duration: 10:00 a.m. to 2:00 p.m. • Location: Baker Hughes, Rankin Rd

  18. Meeting Adjournment • Maker of the Motion: David Ekas • Second for the Motion: Bruce Hanshaw • Vote: Motion carries • Time of Adjournment: 4:52 p.m.

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