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Is Your Library Ready For a Disaster?

Is Your Library Ready For a Disaster?. Disaster Recovery Planning. Melissa Lefebvre Bibliomation, Inc. mlefebvre@biblio.org. Background Information. Bibliomation is on of the library consortiums in the state consisting of: 49 Public Libraries 24 School Libraries. Servers:

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Is Your Library Ready For a Disaster?

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  1. Is Your Library Ready For a Disaster? Disaster Recovery Planning Melissa LefebvreBibliomation, Inc. mlefebvre@biblio.org

  2. Background Information Bibliomation is on of the library consortiums in the state consisting of: 49 Public Libraries 24 School Libraries Servers: 14 including E-Mail, Web, Anti-virus, and ILS 8 onsite 6 at ISP location

  3. Getting Started What’s a Disaster Recovery Plan anyway? “A disaster recovery plan (DRP) or a business continuity plan (BCP) is a comprehensive set of measures and procedures put into place within an organization to ensure that essential, mission critical resources and infrastructures are maintained or backed by alternatives during various stages of a disaster. -Paul Chin“Introduction to Disaster Recovery Planning” http://intranetjournal.com/articles/200503/pij_03_24_05a.html

  4. Getting Started Why do I need a plan? If you’ve thought through various scenarios before they happen, it will make it far easier to recover from the disaster. If a disaster does occur Your plan will guide you step by step to recovery. You won’t have to think, the steps will already be laid out for you.

  5. Getting Started Questions to ask: If there is a disaster, how do we rebuild? What will it cost to get our library back up and running? What will it take to restore our services to the public? Where do we start and how?

  6. Murphy’s Law “If something can go wrong, it will” Disasters occur when: ▪ Key people are on vacation ▪ It’s a holiday ▪ It’s least convenient

  7. Basic Steps Your Disaster Recovery Plan should: • Outline initial action to be taken in event of a disaster • Outline long-term steps to complete a recovery effort • Provide contact information essential to a successful recovery

  8. Writing the Disaster Plan Steps: • Survey the library building and grounds • Take a complete inventory • Outline the disaster recovery plan • Write the plan • Revise, revise, revise

  9. Outline the Disaster Plan Emergency telephone numbers and a list of contractors and service providers Disaster team members and duties Emergency Instructions Priorities for salvaging materials Recovery procedures Inventory of the disaster response closet Disaster reports

  10. Disaster Recovery Team and Duties Examples: • Team Leader • Recovery Specialist • Crew Manager • Supplies and Transportation Manager • Recorder • Photographer • Communications Manager

  11. A Word about Mold Mold WILL grow within 48 hours unless the environment is stabilized Damp books in temperatures above 70°F and 70% humidity will be subject to mold Undisturbed archival files will not be so quickly attacked by mold Very wet books or those still submerged in water, will NOT develop mold

  12. A Word about Freezing Freezing water-damaged materials below zero degrees will stabilize mold growth Freezing will NOT remedy mold damages and it will NOT harm the materials further

  13. Priorities for Salvaging Materials • Mold • Questions to ask when setting priorities • Categories • First Priority (salvage at all cost) • Second Priority (salvage if time permits) • Third Priority (salvage as part of the general clean-up)

  14. Most Common Salvage Methods • Air Drying • Freezing • Vacuum Freeze Drying • Vacuum Drying

  15. Special Problems during a Disaster Mold and Mildew Asbestos Electric equipment

  16. Recovery Procedure Steps • Assess the damage • Stabilize the environment • Activate the disaster recovery team • Restore the area

  17. Tips DRP procedures must be written clearly and concisely Assume that the people carrying out the DRP procedures will not be the same people who wrote it Avoid the use of acronyms Reference the title of the person not a name Maintain an up-to-date calling tree Be consistent with word usage and page layout

  18. DRP Resources Disaster Recovery Journal (http://www.drj.com/new2dr/samples.htm) “Introduction to Disaster Recovery Planning” Paul Chin http://intranetjournal.com/articles/200503/pij_03_24_05a.html “Writing the Disaster Response Plan: Going Beyond Shouting “Help! Help!” Stephen Hensonhttp://www.access.gpo.gov/su_docs/fdlp/pubs/proceedings/00pro28.html Preservation and Conservation for Libraries and ArchivesNelly Balloffet and Jenny Hille http://www.alastore.ala.org Society of Rocky Mountain Archivists (http://www.srmarchivists.org/preservation/publications/disasterrecoveryplan.htm) “Disaster Recovery Plan”Michael McColgin Colorado Preservation Alliance (http://www.colorado.gov/dpa/doit/archives/cpa/articles/disaster/disasterplan2.html)

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