School Test Coordinators Training: Roles, Responsibilities, and Support

1. School Test Coordinators Training(Required forDTCs and STCs)

2. STC Training Big Picture Objectives • Understand the roles and responsibilities of school test coordinators • Be able to support the DTC in training test administrators • Understand state policies so that you can help build effective school procedures

3. STC Training Training Overview • Training will cover the following topics: • STC Training • TA Training • Accommodations • Test Security • OAKS Online • ELPA • Writing

4. STC Training Test Schedule http://www.ode.state.or.us/search/page/?id=499 • OAKS Online 11/6 – 5/22 *includes Braille Interface and Grade 3 Spanish Reading • 1st Opportunity 11/6 – 1/2 • Subsequent Opportunities 1/3 – 5/22 • OAKS Writing (Paper/Pencil) • Winter (Grades 11 & 12 Only) 1/9 – 2/21 • Spring (Grades 11 Only) 4/10 – 5/22 • OAKS Writing (Online) • Winter (Grades 11 & 12 Only) 1/9 – 3/22 • Spring (Grades 11 Only) 4/1 –5/22 • Extended Assessment 2/21 – 4/25 • ELPA 1/9 – 4/30 • PSAT/NMSQT 10/17 or 10/20 • NAEP 1/28 – 3/8

5. STC Training Required Assessment Options Required OAKS Online Assessments* • Reading and Mathematics: grades 3 – 8, and 11 • Science: grades 5, 8, and 11 Optional OAKS Online Assessment* • Social Sciences: grades 5, 8, and 11 • OAKS Online Grade 3 Spanish Reading Assessment • Native language Spanish Reading assessment (not an English-Spanish side-by-side test) • Eligible ELL students may use Grade 3 Spanish Reading for accountability purposes • * Available through Braille Interface of OAKS Online

6. STC Training Required Assessment Options, cont’d Writing PerformanceAssessment • Only available for students in Grades 11 & 12 • 1 opportunity per student • Students may not take both online and paper/pencil format • 11th grade students may test in either Winter or Spring test window • 12th grade students may only test in the Winter test window

7. STC Training Required Assessment Options, cont’d English Language Proficiency Assessment (ELPA) • 1 opportunity for the following grade bands: K – 1, 2 – 3, 4 – 5, 6 – 8, and 9 – 12 • Students must have LEP flag marked in the SSID system in order to access the ELPA • New for 2012-13: the ELPA window will close on April 30th

8. STC Training Required Assessment Options, cont’d OAKS Extended Assessments • Reading : 1 opportunity at Grades 3 – 8, and 11 • Mathematics: 1 opportunity at Grades 3 – 8, and 11. • Science: 1 opportunity at Grades 5, 8, and 11 • Writing: 1 opportunity atGrade 11 only

9. STC Training Multiple OAKS Test Opportunities • New for 2012-13: • 2test opportunities for students in grades 3 – 8 • 3test opportunities for students in High School • Districts are not required to administer all available opportunities to each student • Best Practices Guide available

10. STC Training Retesting Students • Retesting students in grades 3 – 8 who have already met requires explicit parental consent • Consent must be for the current school year • Consent must be received prior to retesting • District must receive parent signature • Districts are not required to receive parental consent before retesting students in High School • Best Practices Guide available

11. STC Training Targeting Up • Targeting up to a higher grade level is available for students through grade 7 for OAKS Math and Reading. • Students in grades 9 and 10 may take the high school level OAKS tests. Students in grade 12 may also take the high school level OAKS tests. • Students in grade 8 may only take the high school level OAKS tests if they have received instruction at the depth and breadth of the high school standards. • Best Practices Guide available

12. STC Training School-Imposed Test Windows Definition: A shortened test window set at the school level for a particular OAKS or Writing assessment Purpose:To allow the school to appropriately allocate resources toward testing based on projected student enrollment Must Haves: • Begins no later than first school day in April for OAKS Online or applicable start date for OAKS Writing; • Ends no later than the end date for the statewide test window identified in the 2012-13 Test Schedule • Lasts for at least four calendar weeks for OAKS Online or two weeks for OAKS Writing School-imposed test windows are not permitted for the ELPA or Extended Assessments

13. STC Training Test Administrator Training Ensure that allTAs in your building: • Receive training using ODE-provided modules: • Module 3: TA Training • Module 4: Accommodations • Module 5: Test Security • Module 6: OAKS Online (required for OAKS Online TAs, including Braille Interface) • Module 7: ELPA (required for ELPA TAs) • Module 8: Writing (required for Writing TAs) • Read and understand the Test Administration Manual • Sign assurance of test security form

14. STC Training Test Administrator Training, cont’d In addition to Test Administration and Security Training, ensure that: • All Braille Interface TAs in your building receive additional ODE-provided training specific to configuring the Braille Interface • All Extended Assessment TAs in your building receive additional ODE-provided Qualified Trainer or Qualified Assessor training

15. STC Training Do’s and Don’ts Do’s • STCs must coordinate determination of appropriate assessment options for students • Test format (includes Braille, English-Spanish, Extended, and targeting up) • Number and timing of test opportunities (includes retests) • STCs must ensure that all TAs in the building receive required training • STCs may set school test schedules for OAKS Online and Writing tests in collaboration with DTCs

16. STC Training Do’s and Don’ts Don’ts • Schools may not set school test schedules for Extended Assessments or the ELPA • Schools may not extend the school test window once it is in progress or test students outside of that window • Schools may not retest students in grades 3 – 8 who have already met or exceeded unless the school first receives explicit parental consent

17. STC Training Promising Practices • To ensure valid tests, STCs should keep track of which staff (including subs and volunteers) have received training and set up procedures to ensure that only these staff enter the secure test environment. • To ensure that students receive the appropriate assessment, STCs should keep track of student test settings, including accommodations, test format, and restricted resources. • To manage access and pace of testing opportunities, STCs may restrict students in TIDE from accessing OAKS Online for specific test subjects. • To avoid test expirations, STCs should track which tests are close to expiration and ensure those students complete testing before the 45-day expiration period ends.

18. STC Training In a Nutshell • The Assessment options generally are the same this year as last year, except: • Only 2 OAKS test opportunities per student in grades 3 - 8 • No retesting students in grades 3 – 8 who have met or exceeded without explicit parental consent • Only one test opportunity per OAKS subject 11/6 – 1/2 • TA trainings must incorporate ODE-provided training modules

19. STC Training In a Nutshell, cont’d • STCs coordinate determination of appropriate assessment options and test settings for students • STCs coordinate local test windows and ensure that all students are tested

20. STC Training Online Resources • ODE staff contact information: http://www.ode.state.or.us/search/staff/ • Assessment and Accountability webpage: http://www.ode.state.or.us/search/page/?id=1309 • Regional ESD Helpdesk contact information: http://www.ode.state.or.us/go/assessmenthelp • Test Administration Manual and Best Practices Guide: http:www.ode.state.or.us/go/tam • Promising Practices: http://www.ode.state.or.us/search/page/?=2444

21. STC Training Acorn for Storage • How can an STC ensure that Test Administrators are administering the assessment consistent with state and district policies? • How can an STC ensure that students are tested at the appropriate time and make appropriate decisions about retesting students? • How can an STC ensure that all students receive the appropriate test format?