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Project Planning and Tracking

This project involves planning, tracking, and coordinating various tasks and resources for the LHCb Computing Project. It includes defining work breakdown structure, estimating costs, setting milestones, monitoring progress, and producing status reports.

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Project Planning and Tracking

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  1. Project Planning and Tracking J.Harvey

  2. Steering Group Technical Review E M M M C A Arch. Review ... M A E C Coordinator Reconstruction M DAQ M M Project Manager E Project Engineer Simulation M Controls M Analysis M Control Room M Frameworks Architecture, Components, Integration technology, Libraries and toolkits M LHCb ComputingProject Organisation Manage ... ... Assemble Support Support M M Software SDE Process Quality Librarian Training Webmaster Facilities CPU farms Desktop Storage Network System Man. Build Vendors IT-IPT .. Vendors IT-PDP Vendors, IT-ASD

  3. Project Baseline • Define Work Breakdown Structure (WBS) • Scope and details of all tasks to be done • Identify manpower available - define roles • Estimate costs to produce a budget profile • Schedule tasks by assigning manpower • Set milestones – at project and sub-project levels • Deliverables - resource-loaded project plans

  4. Project Plans – MSProject Template

  5. Project Performance • Compare work performed against work scheduled • Compare actual cost against the budgeted cost • Produce status reports at regular intervals • Narrative from project leader describing status of technical work, accomplishments, problems and corrective action • Identify completed milestones, slippage and fraction of work planned and completed • Identify critical path items for each project • Frequency ? – quarterly? • Reports to be logged centrally

  6. Practical Details • PL defines WBS for project and sub projects using MSProject template • Set <2-3 milestones for each working interval of project • Defined during periodic workshops (~4 mths) • interdependent with milestones for other projects • PL makes status report for each working interval • Every 4 months i.e. ~3 times per year • Planning monitored by Steering Group

  7. Steering Group • Steering Group comprising project leaders : • GAUDI – Pere • BRUNEL – Marco • Simulation – Florence • Facilities – Frank • Controls – Clara • DAQ – Beat • Chair – John • IT Liaison – Tony • LHCb Management – Ioana • Meets monthly to discuss all aspects of planning • Minutes on LHCb web

  8. Periodic Reviews • Provide a critical perspective and means to validate work. • Can be of at least 3 types: • Internal to collaboration • Informal and frequent e.g. workshops (software weeks) • Update documentation, review priorities • External to collaboration • Formal and infrequent • Summarise findings in a report • Setup advisory panel? • Review bodies • On demand e.g. LHCC

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