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OJS @ Queen’s

OJS @ Queen’s. Sam Kalb Scholarly Communication Services Coordinator. Outline. OJS Features OJS @ Queen’s Basics OJS @ Queen’s Web Site Promotional Kit Supporting Resources Staff OJS Journals Changes in Managing OJS @ Queen’s. What is OJS?.

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OJS @ Queen’s

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  1. OJS @ Queen’s Sam Kalb Scholarly Communication Services Coordinator

  2. Outline • OJS Features • OJS @ Queen’s Basics • OJS @ Queen’s Web Site • Promotional Kit • Supporting Resources • Staff • OJS Journals • Changes in Managing OJS @ Queen’s

  3. What is OJS? • OJS was developed by the Public Knowledge Project (PKP) at UBC; now based at SFU • By far the most used open source journal publishing system in the world. 11,000+ journals internationally. • Open Journal Systems software is unique because it was developed to assist with every stage of the refereed publishing process, from submissions through to online publication and indexing by way of its online interface. • This can be helpful for those who find that they require a more organized and automated workflow for online journal publication, or for those who are new to the journal publishing process. • A quick upload option that bypasses this system also exists for publishers that are in favour of their current workflow or would like to mount archival issues.

  4. OJS Features - 1 • Because it assists with every stage of the refereed publishing process, from submissions through to online publication, OJS may appear complex. However a journal only needs to use those options that it requires. • Easy Set-up. OJS easily steps the Journal Manager through the set up screens in configuring the journal’s options. Editors (not IT staff) configure the requirements, the sections, and the review process. • Roles. OJS uses roles to organize activities and spaces within the journal’s website. For example, Section Editors only view those activities and submissions assigned to them by the Editor to oversee, e.g. a book review editor only sees book review submissions. • Registered users can have more than one role (Journal Manager and Editor), while multiple users can have the same role (e.g., a team of 6 Editors). • Formats. Converts text files to PDF automatically upon publication, supports various media and can link to external sources. • Context-sensitive online Help support as well as a responsive user support forum.

  5. OJS Features - 2 • Communication. Submission and management of all content is online. Users communicate via email notification; also includes a commenting ability for readers. • OJS Indexing. Readers can choose to search the full text of journal articles, to narrow their search to titles, authors, or abstracts, or to search all of the above for maximum hits. Readers can also browse journals by author, title or issue. Indexing occurs automatically as each issue is published. • External indexing. Contents are easily exportable to database sources such as Pubmed, Scholar’s Portal, etc. • Publication. Supports open access, subscription only, or combination; online only and layout to print • Statistics. Maintains standard COUNTER statistics & enhanced usage stats developed in house; also maintain journal management stats such as no. of articles submitted, etc. • Alerts. Available in various formats and options • Back issues. Can import back issues in XML format

  6. OJS @ Queen’s Basics • QUL endeavours to support journal publishers at Queen's in bringing their new and existing journals to the web. Using OJS, journal creators are able to publish their journals online quickly and easily. • Office of Research Services can provide startup funding for new journals of $5,000 • Technical support of the service by Library Discovery Systems; mounted on Library web server space. Minimal tech support required (mainly upgrades) • OJS @ Queen’s began in 2007 & currently hosts 13 peer reviewed journals and a set of conference proceedings. • Easy to maintain; no supplementary funding required

  7. Scholarly Communications Web Site OJS @ Queen’s Web Site

  8. Supporting Resources • OJS Userguide. Complete illustrated guide to establishing a new journal, all the features, and each user role. • Help for OJS Users. Includes OJS discussion and support forums, customizing and indexing your OJS journal, importing & exporting content, sustainability, and more. • Frequently Asked Questions. Includes starting a new journal, registering for an ISSN, a DOI, available statistics and more. • Journal Implementation Questionnaire and Service Agreement • OJS Video Tutorials • OJS Support Forum

  9. Staff • Coordinator (.10 FTE) • Establish new journals upon request from faculty and students • Provide initial training to journal manager(s) in configuring the journal • Advise faculty and student groups, planning a journal or running a journal on a web site, about potential benefits in using OJS and available options • Document OJS services and developments on the web site • Monitor the service and work with existing users to assess ongoing support requirements (technical, workshops, training materials, etc.) • Explore possible collaborative initiatives on provincial and national level • Tech Support (from Josh as needed) • Install upgrades and troubleshoot tech problems if any

  10. Full Range of Possible Roles in an OJS Journal • Journal Managers • Subscription Managers • Editors • Section Editors • Layout Editors • Reviewers • Copyeditors • Proofreaders • Authors • Readers

  11. Roles in OJS

  12. OJS Journal Manager’s Homepage

  13. OJS Editor’s Homepage

  14. Page for Selecting Reviewers

  15. Editor’s Active Submissions Table

  16. A Submission’s Review Page (detail)

  17. OJS @ Queen’s Journals

  18. OJS Customizations • Examples on the OJS web site of interesting journal customizations and configurations: • Blake / An Illustrated Quarterly • Critical Studies in Improvisation • ByzantinaSymmeikta

  19. Summary • Open Journal Systems provides a modern online presence for electronic journals. • Its slick, customizable interface is easy to navigate and a pleasure to use. • Created with the non-technical user in mind, OJS allows for very rapid development and deployment without the worry of creating databases and programming interfaces. • One simply needs to decide on a colour scheme/ design, upload some data, and the OJS software automatically displays and indexes articles and issues.

  20. Questions? This presentation ojs@queensu.ca

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