Achieving Environmental Compliance

1. Achieving Environmental Compliance Gary Kaczmarczyk, Director Department of Environmental Health & Safety Fall Conference November 14 - 17, 2005 Corning, NY

2. Stony Brook at a Glance Awareness and Involvement Assures Compliance

3. Focus on Colleges and Universities • DEC, DOH, PESH • OFPC (FIRE) • County Regulations • Local Community SUNY/EPA Audit Awareness and Involvement Assures Compliance

4. Planning for the SUNY/EPA Audit • Define Organization's Goals for EMS • Increase Awareness & Involvement • Assure Compliance • Promote Environmental Stewardship • Secure Top Management Commitment • University President Letters • Background, announced Kick-off meeting, assign coordinators, commitment. • Take and active role, assure compliance, “I will hold departments responsible…” Awareness and Involvement Assures Compliance

5. Planning, continued… • EH&S Implementation Team • Includes Provost, Deans, Chairs • Environmental Coordinators • Hold Kick-Off Meeting • Training, training, training… • Conduct Preliminary Review • Pre-Audit Assessment • Prepare Budget and Schedule Awareness and Involvement Assures Compliance

6. Planning, continued… • Secure Resources, Assistance • Consultant & HW Services • Additional EH&S Staff • Involve Employees • Communications • Inspections • Meetings • Monitor and Communicate Progress • Reports, Updates, Tip of Week, etc… Awareness and Involvement Assures Compliance

7. EH&S EPA Website

8. EH&S EPA Website

9. EH&S Inspection Database

10. EH&S Inspection Database

11. EH&S Inspection Database

12. Audit Results • The Report: Substantial Compliance • 60 % fewer findings! • 90+ Pre-Audit • 30 Audit • Air – Excellent Shape! • RCRA – Strong HW Program • Universal Waste – Significant Achievement Awareness and Involvement Assures Compliance

13. After the Audit – Work Begins! • EPA/DEC Follow-up/Verification • Compliance Plan • Program Improvements • Feedback to Departments • Expand Role of Environmental Coordinators • Continue Inspections • Environmental Health & SafetyManagement System (EHSMS) Awareness and Involvement Assures Compliance

14. EHSMS - Policy ENVIRONMENTAL, HEALTH & SAFETY P 609R • Approved: May 1, 2001 • Stony Brook University recognizes … We value the people, land …strive to manage our programs … We are committed to achieving compliance … • This policy is achieved through the development and implementation of an Environmental, Health and Safety Management System (EHSMS) that provides resources, integrates procedures and training, and enhances an awareness that promotes environmental stewardship in all facets of University's mission. Awareness and Involvement Assures Compliance

15. EHSMS – Policy, cont… Responsibilities: • The President is ultimately responsible… ensure adequate personnel and resources… • The deans, chairs and directors …implement… ensure compliance… securing the resources … • Supervisors, PI’s… direct responsibility for ensuring that provisions of the EHSMS are fully executed. • All individuals …must follow procedures, use safety equipment, report unsafe or hazardous situations, and attend training to ensure that they and others can accomplish their work and activities in safe manner. Awareness and Involvement Assures Compliance

16. EHSMS – Policy, cont… EH&S is responsible for … • Development and implementation of EH&S policies, procedures and programs… • Assist departments… • environmental monitoring, • tracking and reporting, • hazard analysis, • safety training, • incident investigation • emergency response. • Have the authority to deal immediately with any situation that is hazardous, or may potentially be hazardous, to the safety of the campus community or the environment. Awareness and Involvement Assures Compliance

24. Environmental Management System • Goes beyond managing environmental, health and safety matters. • Systematic approach • Integrating principles with practices • Continuous improvement Awareness and Involvement Assures Compliance

25. The EMS Process • Improve environmental performance & enhance compliance • Prevent pollution and conserve resources • Reduce/mitigate risks • Increase efficiency & Reduce costs • Enhance employee safety and morale • Recruit new employees and students • Enhance image with public, regulators, lenders, investors Awareness and Involvement Assures Compliance

26. Key Elements - Plan • Define Organization's Goals for EMS • Secure Top Management Commitment • Build Implementation Team • Hold Kick-Off Meeting • Conduct Preliminary Review • Prepare Budget and Schedule • Secure Resources, Assistance • Involve Employees • Monitor and Communicate Progress Awareness and Involvement Assures Compliance

27. Key Elements – Do • Environmental Policy • Environmental Aspects • Legal and Other Requirements • Objectives and Targets • Environmental Management Program • Structure and Responsibility • Communication • EMS Documentation & Control • Emergency Preparedness and Response Awareness and Involvement Assures Compliance

28. Key Elements – Do, cont… • Monitoring and Measurement • Nonconformance and Corrective and Preventive Action • Records • EMS Audit • Management Review Awareness and Involvement Assures Compliance

29. Key Elements – Check, Act • Conduct Internal EMS Audits • Conduct Management Reviews Awareness and Involvement Assures Compliance

30. Thank You! Awareness and Involvement Assures Compliance