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Senior Community Service Employment Program (SCSEP)

Senior Community Service Employment Program (SCSEP). California Department of Aging Coordinator Training Host Agency Requirements. Role of Host Agencies. SCSEP is designed to meet the needs of participants striving for economic security

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Senior Community Service Employment Program (SCSEP)

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  1. Senior Community Service Employment Program (SCSEP) California Department of Aging Coordinator Training Host Agency Requirements

  2. Role of Host Agencies • SCSEP is designed to meet the needs of participants striving for economic security • SCSEP is also designed to help meet theunmet service needs in the community • The Host Agency is where these program goals are achieved

  3. SCSEP and Host Agency Critical Partnership • Participants primary experience in SCSEP takes place at the host agency • Majority of program funds are expended on the community service employment and training experience • Creating new and/or expanding existing community services remains a major SCSEP goal • Performance measures include indicators around the subsidized experience

  4. Host Agencies Must Meet the Following Criteria: • Current 501(c)(3) private non-profit organization OR • Public agency NOTE: Assignments at religious or faith-based organizations: ►Must provide a service open to all community residents ►Cannot involve any form of worship or prayer

  5. SCSEP Expectations of Host Agencies • Meaningful on-the-job training • Support for participant’s IEP and job search • Opportunity to help meet service needs in the community

  6. Host Agency Assignment Description Must Include: • Assignment title • Duties and responsibilities (detailed description) • Host agency identification and FEIN • Hours and days of week • Name and title of supervisor • Criteria for selection • Particular skills, experiences or training requirements for the assignment • Training needed to perform duties and/or to be provided by host agency • Date

  7. Role of Participants at Host Agencies • Participants: • Acquire new skills/update existing skills • Gain greater self-confidence • Learn new workplace systems and procedures • Update resume • Provide valuable community services

  8. Role of Supervisors at Host Agencies • Supervisors: • Provide workplace and task orientation • On-the-job training • Skill and personal development assistance based on participant IEP • Encouragement in job search • Evaluation of participant progress • Updates participant tasks or assignment, if the participant is ready to learn new skills

  9. Host Agency Agreement • The Host Agency Agreement includes the following commitments to: • Support the participant • Provide skill training and supervision in learning/practicing new tasks • Allow the participant to attend meetings, go on job interviews, etc. • Hire a participant if an appropriate opening occurs • Provide a safe working environment • Receive an agency orientation • Abide by agreed upon work schedule

  10. Host Agency Agreement - Continued • The Host Agency Agreement includes the following commitments to: • Submit properly prepared/signed time sheets • Provide periodic performance review and annual performance evaluation • Honor maintenance of effort, prohibit volunteer service at host agency, and non-discrimination • Never supplement participant wages • The Agreement must be signed and dated, renewed yearly, and have 501(c)(3) documentation attached if the host agency is a non-profit organization • The Host Agency Agreement term is one-year

  11. Monitoring Host Agencies • Project Monitoring includes: • Compliance with host agency agreement • Supervision and participant training • Participant progress in learning tasks in position description and/or overcoming personal barriers • Ability to hire • Notification of pending participant rotation (when appropriate) • Annual safety check; more frequent if workers compensation claims warrant

  12. Maintenance of Effort (MOE) Violations – SCSEP Assignments Must Not: • The SCSEP project and the host agency must not assign a SCSEP participant to displace a current employee or to perform duties of laid-off employee

  13. Host Agency File Documentation • Executed Host Agency Agreement with Federal Employee Identification Number—FEIN included • Copy of the Participant Community Service Assignment or Duty Statement • Current 501(c)(3) [unless a public agency] • Authorized signature forms • Acknowledgement of agency orientation • Annual safety evaluation reports • Annual monitoring reports (and any necessary follow-up documentation) • Case Notes with appropriate signature or initials

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