1 / 35

Overview of UVA Job Structure

Overview of UVA Job Structure. Updated February 11, 2014. Presentation Purpose. Provide overview of f undamentals and key concepts within the UVA Job Structure. Represent the collective understanding of 15 project teams. . Job Family Orientation. Job Structure Fundamentals

stuart
Télécharger la présentation

Overview of UVA Job Structure

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Overview of UVA Job Structure Updated February 11, 2014

  2. Presentation Purpose • Provide overview of fundamentals and key conceptswithin the UVA Job Structure. • Represent the collective understanding of 15 project teams.

  3. Job Family Orientation Job Structure Fundamentals Points for Clarification Glossary of Titles Examples

  4. Job Family Orientation Job Structure Fundamentals Points for Clarification Glossary of Titles Examples

  5. Job Structure Fundamentals: What is a job title? Provides the flavor of the job UVa Job Title is a broad title Focus on type of work, level of responsibility

  6. Job Structure Fundamentals: UVa Job Title versus Working Title Working Title: Dean of Finance and Administration Working Title: Chief Financial Officer, Architecture UVa Job Title: Finance Director Working Title: Senior Finance Director, Facilities UVa Job Title is broad. Working Title is specific.

  7. Job Structure Fundamentals: Market Matching UVa Job Title Market Research UVa Job Title is matched with data from the external market to derive a pay range.

  8. UVA Job Structure Fundamentals: The Vision • Duplication, confusion, propensity to reinvent At the conclusion, there are about 750 UVa Job Titles • Market Ranges updated to 2013 • Clear and consistent definitions, more consistency • Easy to search, easy to understand • Less time to process transactions At the start, the University had 1800 UVa Job Titles

  9. UVA Job Structure: The Approach 15 Job Families Academic Administration Student Services Research Educational Resources Health Services Athletics Communications Development Finance Human Resources Information Technology General Administration Compliance, Protection, Regulation Operations Trades and Engineering

  10. UVA Job Structure Fundamentals: The Outcome • 744 UVa Job titles • 57% reduction of titles in project scope • All summaries loaded to online tool http://www.hr.virginia.edu/job

  11. Job Family Orientation Project Fundamentals Points for Clarification Glossary of Titles Examples

  12. Points for Clarification: Staff Type Includes all UStaff, Classified, A&P Faculty positions Each Classified and A&P Faculty position is associated with a UVa Job Title

  13. Points for Clarification: Title Summaries Job Description 1 Research, develop, and write news stories and press releases about UVA GLOBAL's programs and activities and the University's global initiatives/activities in general to inform internal and external audiences. Job Description 2 Provide editorial and design services to support mission and goals of the Jefferson institute. Assist in the strategic planning process, supervise staff producing creative work, coordinate with Strategic Communications/Audio-Visual and Interactive Media to produce integrated and effective communication materials. Job Description 3 Act as the senior writer and project manager for international programs. Serve as the University's communications expert on stories related to international initiatives as outlined in Commission on the Future of the University. UVa Job Title: Senior Writer or Editor Title Summaries broad. Job Descriptions specific.

  14. Points for Clarification: Pay No pay increases directly associated with cleanup of titles. Updated all market ranges.

  15. Job Family Orientation Project Fundamentals Points for Clarification Glossary of Titles Examples

  16. Glossary of Titles: Provide basic definitions Create consistency of usage, where possible, i.e. When used in a job family, an Associate title is always the first exempt level. Distinctions may be subtle. Choices must be thoughtful. Align employee’s typical work and expertise to title summary.

  17. Assistant Assistants provide support for more senior professionals, teams, or units. Usually do not have final authority or final responsibility for the work.

  18. Technician Paraprofessional skilled in a particular field. Work is typically practical and routine in nature, often involving maintenance of data in systems.

  19. Coordinator Most advanced level of support. May operate with some degree of independence and handle some emerging professional responsibilities.

  20. Typical Progression of Non-Exempt Assistant Technician Coordinator

  21. Associate Entry-level professionals. Actively share in the responsibilities of a professional team, but may operate with guidance. Primary duties related to the management of the organization or general business operations. Primary duties include the exercise of discretion and independent judgment with respect to matters of significance.

  22. Specialist High-degree of specialty knowledge and experience in a particular subject. Typically possess several years in exempt, professional roles prior to assuming specialist title.

  23. Generalist Experienced professionals who assume a range of duties, serving in a hybrid capacity across different disciplines. Typically possess several years as exempt professionals prior to assuming Generalist roles. Equivalent to Specialists.

  24. Senior Term that can modify any title. Denotes greater independence, expertise, responsibility. Ability to grow in expertise within a similar line of work. Examples: Senior Generalist, Senior Specialist, Senior Technician, Senior Manager.

  25. Typical Progression of Exempt Associate Specialist Generalist Senior Specialist Senior Generalist

  26. Manager Professionals with authority for small teams, programs, or organizational initiatives that require managerial oversight. Do not need to supervise people, could act as a experts or strategists with significant programmatic responsibility.

  27. Director Professionals that assume substantial managerial or administrative responsibilities for programs, teams, or areas.

  28. Assistant and Associate • Terms that modify leadership titles to create a progression of responsibility. • Example: • Assistant Director • Associate Director • Director • Often subtle distinctions based on internal culture and industry standards.

  29. Chief Officer, Vice President, Dean The head or leader of a major organization. The highest person in authority.

  30. Typical Progression of Leadership Manager Director Assistant Vice President Associate Vice President Vice President

  31. Job Family Orientation Project Fundamentals Points for Clarification Glossary of Titles Examples

  32. Example: Simplification Admissions Counselor HR Assistant

  33. Example: Clarification Academic Specialist Currently 55 employees in Academic Specialist titles, but inconsistent usage. Here is a sample of current titles and working titles, and a possible new subfamily.

  34. Example: Expansion Many new specialty areas, such as: Sustainability Education and Outreach Event Management Medical Education Data Analysis Instructional Technology

  35. Job Family Project Overview of UVA Job Structure

More Related