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LEGAL: UNRESOLVED ISSUES

LEGAL: UNRESOLVED ISSUES. Peter S Kiwanuka. COMMITTEE MEMBERS. Mr. Peter S. Kiwanuka   (Chair)   UVRI Mr. Francis Karia                        KCMC Mr. Chrispin Mmanda                  MUHAS Prof. Mushin Aboud                     MUHS Mr. Makko Musagara                 UVRI

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LEGAL: UNRESOLVED ISSUES

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  1. LEGAL: UNRESOLVED ISSUES Peter S Kiwanuka

  2. COMMITTEE MEMBERS • Mr. Peter S. Kiwanuka   (Chair)   UVRI • Mr. Francis Karia                       KCMC • Mr. ChrispinMmanda                 MUHAS • Prof. Mushin Aboud                    MUHS • Mr. Makko Musagara                 UVRI • Prof. Nozmo  Mukiibi                  MUST • Mr. Henry Tumwijukye                MUJHU • Mr. John Bernard                       HKMU

  3. TERMS OF REFERENCE (ToR) • Registration of ARAA • Recommend country for registration • Recommend timing for registration • Specify requirements for registration • Progress: Constitution ok, add clause on selection of auditors, Decide on country for registration, approve charter

  4. ToR Cont… Professionalization • Research Administration as a Profession • Who is a Research Administrator? • Anyone involved in research admin- career not a profession • Definition & Scope ARAA membership. Who should be involved in ARAA? • Confine to admins working in health/related research, scientists & academicians.

  5. ToR Cont….Secretariat • Location of ARAA Secretariat • Recommend host institution/country • Recommend best model ( permanent vs. rotational). • Establish permanent home/address. • Location- still open for discussion. • Consider host institutions submitting proposals/bids for evaluation & selection.

  6. ToR Cont….Secretariat • Figure out office space requirements • Two rooms required • Office administrator • Admin Assistant • Recommend staffing, financial and logistical requirements • Staff: Administrator, Admin Assistant, Office Attendant

  7. ToR Cont…..Bank • Opening Bank Account for ARAA • Recommend country, bank & currency, grants of authority. • Open account in international bank • Hard currency- USD, EUR • Signatories: Administrator, SC member ( Executive Committee)

  8. ToR Cont….Finances needed.. • Salaries for the 3 employees • Rent • Utilities ( Water, electricity, telephone) • Internet services • Office Equipment & supplies

  9. ToR Cont….Members rights • Specify membership rights in the constitution • Members should be given priority when there are training opportunities. • Members should be given password/access to training material from the association website. • Members should be able to use association goodwill to solicit for grants.

  10. ToR Cont…Governance • Leadership • Recommend best practice (rotational, staggering of Executive Committee) • Qualifications/requirements for the leadership • Continue with the steering committee and evolve into structured leadership. i.e. • Chairman (or President) • Vice chairman( vice president) • Secretary general • Treasurer • Chairpersons of the sub committees

  11. ToR Cont…bridging the gap • Translation of ARAA communications (Website) to attract Francophone countries. • Currently Continue with English as the official language • Later translate the constitutional into other languages such as French etc

  12. ToR Cont….legal framework • Review & recommend appropriate legal framework  for ARAA • Constitution or Articles of Association? • Choice to depend on mode of registration. • Consider getting trustees • Process of appointing trustees be stated in the constitution • One of the trustees be Patron of the assoc.

  13. Approach • Consult legal experts in each country. Share with other committee members so we can decide on the most favorable institution/ country for ARAA activities. • Consider possibility of getting one legal firm to sort out the legal status of ARAA in all member countries. • Appoint one legal firm to sort out all modalities • Discuss options for such a firm.

  14. Key Challenges • Harmonization of legal frameworks in different countries • Time, as many are involved in their daily business • Some issues require money yet framework for funding such not yet established

  15. Opportunities • Recognition of importance of research administration • Funding bodies’ interest??? • Networking • Benchmarking policies and best practices • Improving management and accountability for resources

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