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Modoc County 4-H Youth Development Program – July 2014

New Leader Training. 2014-2015 Program Year. Modoc County 4-H Youth Development Program – July 2014. Thank You for Volunteering Your Time!. Each year, about 100 adult volunteers contribute hundreds of hours of their time to the Modoc County 4-H Program.

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Modoc County 4-H Youth Development Program – July 2014

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  1. New Leader Training 2014-2015 Program Year Modoc County 4-H Youth Development Program – July 2014

  2. Thank You for Volunteering Your Time! Each year, about 100 adult volunteers contribute hundreds of hours of their time to the Modoc County 4-H Program. Without your support, the 4-H Program would not be possible. Thank you so much for your interest, dedication and support!

  3. Welcome to the World of 4-H! 4-H is a youth development program sponsored by the United States Department of Agriculture (USDA), the University of California at Davis (UC Davis), and Modoc County. It is the only youth program to receive federal, state and county funding and support. Head Heart Hands Health

  4. Through 4-H, youth participate in innovative, fun programs designed to develop valuable life-long skills. Learn by doing!

  5. The 4-H Program is designed to develop each member’s Head, Heart, Hands & Health. Some of the specific life-long skills youth members develop are:

  6. The result is young adults that are: Competent Compassionate Confident Connected Of Good Character Productive These are traits we want our young adults to possess.

  7. Adult Leader Roles and Responsibilities

  8. Our youth are a resource. All resources are more productive if they are properly developed. What skills can 4-H teach to help our youth become successful adults? • Project-specific content such as preparing a nutritious meal or building a rocket; • Life skills such as time management, conflict resolution, leadership, teamwork, etc.

  9. As parents/guardians or adult leaders, we have an important job to do. • Our role is to assist our youth with their project(s), but not to do the project(s) for them. • 4-H is about learning by doing.

  10. As a Project or Community Club Leader, you will use an experiential learning model that provides 4-H members with the opportunity to… … Experience hands-on activities. … Share what happened with the group. … Processthe steps needed to complete the activity. Identify common experiences, themes and issues. How were issues overcome? … Generalize what was learned by answering the question “so what?” Identify real life principles that arose by completing the activity. Why is the skill we practiced important in daily life? … Applywhat was learned to a similar or different situation. Experience Share Process Generalize Apply

  11. So what does that really mean? Let’s take a close look at the following examples: • EXAMPLE 1 • At their 4-H cooking meeting, three groups of 4-H members baked brownies from scratch. (Experience) • When the brownies were done, each group drank a glass of milk and ate their brownies. (Experience)

  12. EXAMPLE 2 • At their cooking meeting, three groups of 4-H members baked, then tasted their brownies. (Experience) • Next, the groups discussed how their brownies tasted. Group 1 reported theirs were really moist & chewy, while Group’s 2 & 3 said theirs were really dry. (Share) • The leader asked: “Why do you think that happened?” • Group 1 said they baked their brownies at 350° for 20 minutes, while Groups 2 & 3 said they baked their brownies at 350° for about 30 minutes because they forgot to watch the time. (Process) • The leader then asked Groups 2 & 3: “Do you think it is important to watch the time when you are cooking?” (Generalize) • The leader then expanded the discussion by asking: “What about in your daily life? Is it important to watch the time?” (Apply)

  13. Which of the above provides the BEST example of experiential learning? That’s right – Example 2! SUMMARY: Experiential learning is completing a hands-on activity, followed by a series of open-ended questions  designed to connect the learning to real lifeand increase retention. How will you incorporate experiential learning into the projects you lead this year?

  14. As a 4-H leader, your responsibility is to foster youth development by creating an environment that promotes: • Belonging -- provide opportunities for youth to develop positive relationships with adults and peers. • Mastery -- recognize youth for their achievement in appropriate ways. • Independence -- allow youth to make decisions and to accept the responsibility for their choices. • Generosity -- encourage young people to help others.

  15. BELONGING • Research shows today’s youth benefit if they have a sense of belonging. What are some things you can do to help 4-H members feel welcome? • Examples • Greet members as they arrive. • Learn something about each member. • Introduce new families to the group. • Have returning or older members mentor new or younger members. • Have experienced 4-H families mentor new 4-H families. • Provide equal opportunities for all members.

  16. MASTERY • Research also shows today’s youth need to be recognized for their accomplishments. What are some ways you can recognize 4-H member achievements? • Examples • Provide every member with an opportunity to share in front of the group. • Provide positive feedback. • Write club/project group newspaper or 4-H newsletter articles recognizing achievements and include pictures. • Focus on what the members can do instead of what they can not.

  17. The 4-H program recognizes youth achievement in a number of ways, such as Year Pins, Service Stripes, Project Pins, and Star Ranks. As a 4-H Leader, one key responsibility is to assist and encourage members to achieve this recognition.

  18. INDEPENDENCE • A primary goal in 4-H is to help our youth become successful and independent adults. What are some ways you can grant 4-H members their independence? • Examples • Include members in decision making (meeting schedule, meeting topics, activities, etc.) • Allow the members to do their own work. • Encourage parents to allow members to do their own work.

  19. GENEROSITY • Another important goal is to develop young adults who care about other people and the world around us. What are some things our youth can do that will promote generosity? • Examples • Club, project, or individual community service activities. • Club Officers, Junior Teen Leadership, Junior Show Board. Please Note: 4-H members may only receive Community Service credit when that opportunity has been announced and made available to all members.

  20. As a 4-H Leader, your role is to: • Jointly set the year’s goals for learning and doing with your group. • Plan fun, innovativehands-onactivities. • Schedule and conduct 6 hoursof educational instruction related to your project. • Encourage members to do their own work. • Encourage members to give presentations (share their work with others).

  21. See the Project Leader Position Description at: http://cemodoc.ucdavis. edu for more information. Leader Roles (continued): • Encourage participation in county, regional or state events. Help members complete the necessary entry forms. • Help members complete their Annual Project Report(s). • Attend 4-H Leader’s Council meetings and help plan local/county events relating to your project. • Obtain project literature from the 4-H Office and distribute it to project members.

  22. Getting started 4-H Project Leaders

  23. 4-H Supervision Policy For your protection and the protection of youth members, 4-H policy requires: • Two adults must be present at all 4-H meetings and activities: • One must be a certified 4-H volunteer. • The other can be anyone over the age of 21. • One adult may drive two or more 4-H members. • Avoid one-on-one interactions with 4-H members.

  24. When can I hold my first project meeting? • Volunteer Appointment Cards are mailed after you successfully… • Submit a completed 4-H enrollment form, including a Confidential Disclosure Statement and Medical Release; • Clear a DOI background check (fingerprinting); • Complete New Leader Orientation Training. You may nothold your first project meeting until you receive your Volunteer Appointment Card.

  25. Does 4-H have insurance? • Every 4-H member and adult volunteer is covered by Accident/Sickness insurance paid for with your enrollment fee. • 4-H automobile insurance is secondary to your personal insurance if you meet the minimum requirements… $50,000/$100,000/$50,000.

  26. What do I do if there is an accident or injury? • Refer to the individual(s) Medical Release Form(s) and arrange for appropriate first-aid and medical care. • Call the 4-H Office as soon as possible and work with the 4-H Program Representative to complete an insurance claim and incident report.

  27. Fingerprinting (DOJ Background Check) What do I need to complete the fingerprinting requirement? • Complete 1 copy of the “LivescanRequest Form” (call the 4-H Office at 233-6400). • Driver’s License. Call to make an appointment at: • Modoc County Sheriff’s Office at 233-4416. (Be aware this is the only location that can provide this service for Modoc County 4-H). (Note: the Modoc County Sheriff’s Office has waived the cost for live-scanning 4-H adult volunteers.)

  28. Preparing for Project Meetings As volunteers, we will be more successful if we have a plan in place to help 4-H members develop the skills they need to be successful adults. 4-H has three tools to help you plan meetings that yield results: • Project Calendar; • 4-H Project Meeting Plan; and • Member Enrollment Attendance Sheet. Electronic copies of these and other forms that may be helpful are available at http://cemodoc.ucdavis.edu

  29. Preparing for Project Meetings (cont’d): Effective communication is really important. Be sure 4-H members and their parents/guardians know what to expect. The following can help foster effective communication: Project Calendar: use this form to document agreed upon meeting topics and project goals and communicate meeting dates, times and locations to all 4-H members and parents. Meeting Plan: use this form to plan, organize and conduct project meetings, make assignments, identify needed supplies, communicate expectations, and incorporate experiential learning principles. Attendance Record: use this form to document meeting attendance and verify member’s completion of 6 hours of project-related instruction.

  30. Tips for Success • Keep it fun! • Incorporate group activity(s) to burn off some energy before instruction begins. • Incorporate time for a snack and something to drink. • Include time for sharing.

  31. California 4-H Things you should know about

  32. 4-H Members California 4-H offers a variety of programs for youth of different ages to learn, interact and participate with their peers. Included is: • Primary 4-H: youth ages 5-8 years old. • limited availability in Modoc County; • participation only (no competition); • no large animals or shooting sports. • Junior 4-H: youth ages 9-11. • Intermediate 4-H: youth in ages 12-13. • Senior 4-H: youth ages 14-19.

  33. 4-H Projects • Educational activities about a specific topic. • Led by a certified 4-H Volunteer. • Require 6 hours of project-related educational instruction. • Horse Project - members must wear ASTM/SEI certified helmets while riding or driving. This is not optional & members may not participate unless they are wearing their helmet. (Parents/guardians are responsible for obtaining the proper helmet for their child.)

  34. 4-H Record Books • 4-H members are encouraged to complete a record book because it helps them: • Learn to keep a record of their accomplishments. • See how much they have learned in a certain time period. • Learn about expenses, income and profit. • Take pride in what they have learned to do. • A completed record book also helps: • Project leaders see what challenges youth should assume during the coming year. • Club leaders know what awards the member has earned.

  35. modoc county 4-H Things you should know about For more information, refer to the Modoc County 4-H Handbook for the 2014-2015 Program Year @ http://cemodoc.ucdavis.edu/4-H - Youth Development Program/

  36. 4-H Enrollment (2014-2015) • Enrollment begins September 1st • Enrollment fees will stay the same as 2013-2014 • $12.00 per adult and $34.00 per youth • Enrollment fees are used to cover the costs for insurance, curriculum development and program delivery • Completed enrollment forms are due to the 4-H Office on November 6th • December 31stwill be the last date for appointment of new adult volunteers.

  37. How the 4-H Office Can Help • Club Leader & Officer Training, Information & Materials • Recruitment and Enrollment Materials & Information • New Leader Orientation Training • Project Activity Guides, Forms, & Other Materials • 4-H Record Book Training, Forms, & Other Materials • Resource Library • 4-H Website • Modoc County 4-H Handbook • Modoc County 4-H Record Book Handbook • Community Club Leader Handbook • How to Manage Your 4-H Club’s Finances • Bi-monthly Newsletter – Mule Tales • Questions, Concerns, Complaints, Variance Requests, Accident Reporting We’re here to help you “make the best better”!

  38. Minimum Requirements for Completion of 4-H Year To successfully complete the 4-H year, a youth member must: • Enroll in 4-H by November 6th. • Attend 80% of Community Club Meetings. • Participate in 6 hours of project-specific instruction led by a certified 4-H project leader. • Submit a completed 4-H Record Book by September 30th. • Required Content • Title Page • Table of Contents • Personal Development Report; • My 4-H Story; • Annual Project Report(s); • Collection of 4-H Work • Prior Year’s Materials.

  39. Participation in Modoc 4-H Competitions • To exhibit and sell a market animal in the coming year at these competitions, a member must: • Be 9 years old by January 1st. • Enroll in 4-H by November 6th. • Meet Fair or Show-specific livestock ownership requirements. • Submit a completed 4-H Record Book by September 30th(primary members 8 years of age must submit a Primary Member Personal Development Report). • Entry forms must be signed by the 4-H Project Leader. This verifies the youth has completed the project.

  40. How Project Leaders Can Help “No job is complete until the paperwork is done.” • Obtain Annual Project Report (APR) forms for every member. • Ask members to update their APR at each project meeting. • Collect and file the APRs until the next meeting. • Repeat for all project meetings. • Sign when 6 hours of instruction is completed. • Return the signed APR to the member at the end of the year.

  41. How Parents/Guardians and Community Club Leaders Can Help For more information, see the Record Book information and materials at: http://cemodoc.ucdavis.edu/4-H - Youth Development Program/Record Books • Host or attend a Record Book workshop. • Schedule special meetings for youth members to work on their record books. • Share Senior 4-H or other 4-H member’s record books as examples.

  42. 4-H Events & Activities Modoc County 4-H Events & Activities • Milano 4-H Scholarship • Presentation Workshop • Presentation Day • Home Economics Day • Record Book Competition • Science Saturday • Natural Resources Management Day Camp 4-H sponsors a wide range of events and activities designed to help youth develop life-long skills. • Junior Livestock Show • Modoc District Fair • Intermountain Fair • Tulelake Butte Valley Fair

  43. 4-H Events and Activities (cont’d): Regional (Sectional) Events • Presentation Day • Why Conference State 4-H Events • Field Day • Fashion Revue • Presentation Day • California Focus • Leadership Conference • Record Book Competition • Shooting Match • National 4-H Events • 4-H Week • Youth Science Day • Washington Focus • National Convention Refer to: http://cemodoc.ucdavis.edu for additional information.

  44. Switching gears Adult Volunteers

  45. Expectations • As adults involved in the 4-H Program, we serve as a role model for impressionable youth. • One important responsibility is to demonstrate the skills our youth will need to cope with the challenges life can bring. Among these are how to: • win or lose with equal grace, • work with others to positively and effectively resolve problems or conflicts, • be a strong team member committed to helping the team be the best it can be, • listen with respect, and • offer positive feedback and constructive suggestions.

  46. Problem Solving • When faced with a problem or conflict, think about the following: • How you choose to handle a disappointment or work through a problem or conflict is the lesson youth will learn. • Confronting another parent or adult in front of youth members or their siblings is not okay. If you have a concern, ask the individual to step outside the room or away from others before you share your concern. • Talk about your concern or problem – not the other person. It is important for our youth to understand how important it is to preserve positive, effective working relationships with others and that it is not okay to personally attack someone.

  47. Problem Solving (Cont’d) • Speak calmly, listen with respect and remain positive. Understand that mistakes can happen. Make constructive suggestions. Rather than telling someone: “You got it wrong!”, choose to offer positive feedback and constructive suggestions such as: “Next time, maybe we could try…” or “Have you thought about…?” • Look for win-win solutions whenever possible. While there are times when solutions cannot be found, solutions can often be found to many of life’s challenges. This is a lesson we want our youth to learn. “Coming together is a beginning. Keeping together is progress. Working together is success.” -- Henry Ford

  48. What Do I Do If Have A Problem, Issue Or Concern? • As a first step, work with your project leader(s) or the community club leader to address or resolve the concern. • If the concern cannot be resolved at the club level, please contact the 4-H Program Representative at 233-6400 to ask for help at the county level. • If the issue cannot be resolved at the county level, you may contact the 4-H Program Advisor for assistance. • Dr. Cynthia Barnett, 4-H Program Advisor • Cooperative Extension Shasta County • 1851 Hartnell Ave., Redding, CA 96002-2217 • (530) 224 - 4900

  49. Complaint? Variance Request? COMPLAINTS When a conflict cannot be resolved at the club or county level, it may be taken to the county director for additional review. Contact the 4-H Office for a complaint form or write a letter which provides the relevant information. VARIANCE REQUEST 4-H members may request an exception from a specific Modoc County 4-H policy requirement if they have a special circumstance. Contact the 4-H Office & ask for a variance request form. Requests are evaluated by the Modoc 4-H Leader’s Council who may approve, approve with modifications, or deny the request. Their decision is final.

  50. Food for Thought As a 4-H leader, you have the opportunity to help kids learn, explore and thrive. Have fun, make new friends, make a difference – through 4-H!

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