The Connected Productive Enterprise Technology Enabled Business Productivity in the Digital Decade

1. The Connected Productive Enterprise Technology Enabled Business Productivity in the Digital Decade

2. Today‘s Agenda Welcome & Introduction Derrick McCourt, Microsoft 09:00 People, Work & Information Clive Ryan, Microsoft 09:20 Streamlining Processes & Collaboration in Irish Local Authorities Tim Willoughby, LGCSB 10:00 Building an EDRM solution on the Microsoft & Tower Platform Jonny Chambers, Microsoft & Jason Boswell, Tower Software 10:30 Conquering your Productivity Pirates William Bruen, Priority Management 11:00 Q&A. Close

3. Conquering Your Productivity Pirates presented by William Bruen PRIORITY MANAGEMENT Productivity

4. Which ‘ProductivityPirates’ steal your time? Pirates A

5. Productivity Pirates 1. Conflicting Priorities/Crisis Management 2. Interruptions & Drop-in Visitors 3. Work overload + Stress 4. Lack of Self Discipline/Procrastination 5. Attempting Too Much/Inability to say “No” 6. E-mail 7. Looking for information 8. Ineffective Delegation 9. Lack of Priorities/Objectives 10. Meetings Does Life feel like this? A A

6. Prioritise Work with 4D’s 1 Do it now 2 Defer: Decide When 3 Delegate it 4 Dump/Delete 4 D’s = Process to Manage Information Touch It Once Important/Urgent A 1

7. Prioritise Work As It Arrives 1 Do it now 2 Decide when Touch It Once High Importance High Urgency High Importance Low Urgency Importance Delegate it Dump it! 3 4 Low Importance Low Urgency Low Importance High Urgency Urgency Exercise Impt vs Urgent

8. To Do List Completed Completed Any problems? Completed New Task New Task New Task Don’t Think Vertically A

9. Only make REALISTIC commitments Each day - a MANAGEABLE workload How much time each day can you PLAN? Plannable Capacity Each Day? Task Task Task Task Task Task Task Task Task Task Task Task Task Task Task Task Task . Task Task Task How much time each day? Reactive/Interruptions Routines/Meetings How much time each day? Next ,lets look at interruptions A

10. Does Life Feel Like This? Auto A A

11. Working Sm@rt Microsoft Outlook Learning Link A

12. © 2003 Microsoft Corporation. All rights reserved. This presentation is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary.