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Join John Dough from the Center for Society, Law, and Justice at the University of New Orleans for an insightful seminar on implementing criminal justice technologies. This presentation covers establishing project milestones, engaging stakeholders, and effective project management strategies. Learn about reality-based planning, risk management, quality assurance, and the importance of clear milestones in project success. Essential for professionals involved in law enforcement and justice system technology adoption, this seminar equips you with the tools needed for successful project execution.
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Project Milestones & ManagementImplementing Criminal Justice Technologies in the 21st Century SeminarJohn Dough – PresenterCenter for Society, Law and JusticeUniversity of New Orleans
Project Plan Vision Mission Goals Governance Strategic Plan PROJECT MILESTONES & MANAGEMENT How do you determine & set project milestones? Stakeholders
Good CIO Project Oversight Grand Strategy • Key Responsibilities • Determines project milestones & scope • Documents through written project plan • Tracks project management • Uses “reality-based” planning • Incorporates change management • Manages risks • Provides quality assurance • Asks the tough questions
From Strategic Plan To Project Plan • Build on project plan time lines • Include strategies to define scope • Strategic Planning Model • …IACP, SEARCH, Ad Hoc ? • Adopting Technologies • …Emerging, Current, Twilight, Sunset ? • Plan of Attack • …Full Frontal Assault, LimitedStrategy/Objectives ? • Governance • …Centralized, Collaboration, None ? • Funding • …Existing vs. New Sources ? • 3. Set Project Milestones
From Project Plan To Work Plan • Project Plan • Includes Work Plan • Constraints, Assumptions, Risks, Issues • Project Scope and Strategies • Defines Project Milestones • Status Reporting Approach • Quality Assurance • Change Control • Project Organization, Roles and Responsibilities • Work Plan • Project Resources, Tasks and Schedule • Uses Work Breakdown Structure (WBS)
What is a project milestone? • Milestones • Build out of planning tasks • “Chunks” project scope into smaller pieces • Sets clear unambiguous targets of what by when • Results in key deliverables • Provides structure for phases • Each task broken down into work breakdown structure • Milestones vs. Millstones • Do you extend schedule ? • Do you drop features ?
Review: Overview of Planning Process Strategic Plan- Criminal Justice Integration can consist of various ProjectPlans one of which could be ProjectPlan - Court Integration with Law Enforcement which consists of various Tasks one of which would be Deploying M.O.U (task) with Milestones – M.O.U signed Jan 1, 2003
Class Activity
The Forwards Calendar Technique • Uses Logical Planning • Prepare – Plan – Organize – Execute • Identifies earliest start date • and • latest finish date
The Backwards Calendar Technique • Uses Outcome-based Approach • Works from last event to each preceding event • Identifies latest end date • Begins with Finish Date • Planning goes backward • Emphasizes change management and roll-out • Ensures end tasks not ignored
Exercise Oversight • 3 Parts to Oversight: • Scheduling • Monitoring • Control • Allow time for errors – provide for “slack.” • Don’t make the mistake of thinking: • “If nothing goes wrong, this will take…”
Maintaining Project Control • Tips for Tracking: • Monitor on regular basis • Include all stakeholders in monitoring • Plan general alternatives for each risk • Take corrective action when needed • Make changes early rather than late • Consider scope, feature and design • Freezing milestones is key
