HR Ambassadors 2009 - 2010

1. Welcome to our second session.... HR Ambassadors 2009 - 2010 Presented by Northwest ISD Mona Benotti, Assistant Superintendent for Administrative Services Kyle Copp, Executive Director of Human Resources Kitty Poehler, Executive Director of Personnel Services And the HR Team

2. Today’s Agenda • The Easy Dozen Results – Mona Benotti • Problem Solvers in Action – Ambassador Teams Lunch • Substitute Topics – Steve Cofer, Celia Coker • Temporary Employees – Kitty Poehler • Ambassador Notes Our next meeting will be February 19, 2010. Enjoy the Winter Holiday Season!

3. Base Camp – What do I get? • Do I know what is expected of me at work? 96% yes • Do I have the materials and equipment to do my work right? 89% yes

4. Camp 1 – What do I give? • At work, do I have the opportunity to do what I do best every day? 81% yes • In the last seven days, have I received recognition or praise for doing good work? 77% yes • Does my supervisor or someone at work seem to care about me as a person? 100% yes • Is there someone at work who encourages my development? 72% yes

5. Camp 2 – Do I belong here? • At work, do my opinions seem to count? 83% yes • Does the mission of the District make me feel my job is important? 100% yes • Are my co-workers committed to doing quality work? 68% yes • Do I have a best friend at work? 35% yes

6. Camp 3 – How can we all grow? • In the past six months has someone at work talked to me about my progress? 72% yes • This last year, have I had opportunities at work to learn and grow? 82% yes

7. The Summit • All twelve questions answered ‘yes’ • Clear focus • Mutual understanding • Shared purpose • Exhilarating • Challenging • Sense of achievement • Great at what you do and fully engaged

8. Problem Solvers in Action • Task – working together in small teams, evaluate your assigned area of the ‘camp’ and form ideas to increase the satisfaction level (‘yes’ votes) for that area • Group share • Lunch

9. Substitutes

10. Substitutes 3 Types of Substitutes • Daily • Extra Help • Long Term

11. Daily Subs • Assignments are Generated and Accepted through AESOP • Different Rates of Pay based on Qualifications - Non-Degreed, Degreed, Certified • Half Days vs. Early Dismissal • Conference Periods

12. Extra Help • Types - Office, Monitors, Special Education, Locker Rollers, etc…. • Verbal Coordination to Secure Subs • Must Be District Sub or Temp • Green Time Sheets and Rate of Pay • Salary Worksheet Required for Assignments over 10 Days

13. Long Term Sub • Approved through HR (545) • Need to Complete a Salary Worksheet • Rates of Pay • Vacant or Growth Long Term Assignment • Shadowing

14. Substitute Folders What Do You Have?

15. Temporary Employees

16. Temporary Employees • Who are they? • Employees in a vacant position due to resignation or growth • ARI/AMI Tutors • Athletic Sporting Event Staff • TAKS Tutors • Maintenance Seasonal Workers • Performing Arts Event Staff • Color Guard Coordinators • Band Truck Drivers

17. Temporary Employees • Required Paperwork • Salary Worksheet – before any type of employment activity begins • Temporary Application – before any type of employment activity begins • Background Check – before any type of employment activity begins • Fingerprinting – before any type of employment activity begins • Employment documents • I-9 • Direct Deposit • W-4 • PST Authorization

18. Temporary Employees • Salary Worksheet • Contains the budget information • The length of assignment • Rate of pay (Please do not quote a rate until you confirm it with Human Resources) • Whether they are a retired teacher or active member of TRS

19. Temporary Employees • Temporary Application • Contact Information • Prior Employment History • Background check authorization

20. Temporary Employees • Background Check • Verify that the applicant meets NISD Standards • Fingerprinting • Meet State requirements • Employment Documents • I-9 – Authorized to work in United States • Direct Deposit • W-4 – Withholding for Tax Purposes • PST Authorization – Temporary equivalent of TRS

21. Temporary Employees • Once all the necessary paperwork has been completed, pay rate established, the employee may begin working • Temporary employees do not receive access badges, e-mail accounts, network accounts • Temporary employees do receive photo ID badge • Temporary employees track their time on a green time sheet and must be submitted according to the payroll schedule

22. Temporary Employees • Temporary Employees in a vacant position due to growth or vacated due to resignation will receive an ID Badge and e-mail accounts, and network access but not an access card

23. Temporary Employees • Retired Teachers • Retired teachers may sub throughout the school year for employees who are out on sick or on personal leave • Retired teachers can not work more than 50% of the days that a regular teacher works or they will lose their monthly annuity payment • Retired teachers that work in a vacant position such as a ARI/AMI, growth positions or vacated position due to resignation are in a vacant position and may lose their annuity

24. Questions????