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AIAA Central Florida Section Council Meeting

The Central Florida AIAA Section Council convened on July 12, 2012, to discuss action items, upcoming events, and subcommittee updates. Key topics included the review and coordination of scholarship awards to promote student recruitment, planning for Engineers Week, and updates on regional leadership conferences. Discussions also encompassed career and workforce development workshops, membership recruitment strategies, and upcoming events for the year. This meeting emphasized strengthening student and professional engagement in the aerospace community.

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AIAA Central Florida Section Council Meeting

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  1. AIAA Central Florida SectionCouncil Meeting Randy Allen Chair 12 July 2012

  2. Agenda • Action Items • Calendar • Subcommittee Updates

  3. Action Items • Previous Action Items • Randy: Ask Alan about CAT III funds for student branches • Randy: Review the scholarship award at the next Council meeting (e.g. maybe just one award for the Section) • Randy: Make a note that the scholarship can be used to motivate student recruitment at all levels. • Randy: Inquire about RLC reimbursements • Jose: Ping Deryl Snyder re: STAR-CCM+ • Randy: Coordinate the identification of Facility Representatives (Data Maker, etc) and materials • Aaron: Attend the CPAG meeting on 13 July • Jose: Ping Pedro about Visual C++ in the MAE lab • Randy: Follow-up with Morgan about E-week participation

  4. Action Items • Upcoming Events • Paul Zarchan (fall) • John Anderson (spring, keynote for annual/awards) • Review By-Laws • Address major sections, e.g. voting • Inquired with Emily Springer re: other Sections • The RSAC meets 1 August

  5. Agenda • Action Items • Calendar • Subcommittee Updates

  6. JUN: Calendar Year (1 JUN – 31 MAY) • Audit, Budget, and Annual Reports (due 30 Jun) • CAT II Section Awards (due 30 Jun) • Outstanding Section (STEM) • Outstanding Activity (Wings ‘n’ Things) • Public Policy and STEM K-12 • Annual Goals • Subcommittee activities • Update Officers Online • Appoint RLC Attendees (2-3 Aug in Atlanta, GA) • Josh, Jose • $500 reimbursement 6

  7. JUL: Calendar Year (1 JUN – 31 MAY) • Attend Regional Leadership Conference (RLC) • 2-3 August 2012 in Atlanta, GA • Complete Committee Staffing for the Section • Complete/Submit Section Insurance Form (due 1 August) • Summer Camp @ UCF (Thursday, 19 July) • Need student volunteers 7

  8. AUG: Calendar Year (1 JUN – 31 MAY) • August is for Aerospace • UCF Aviation Design (quantitative requirements) • Publish a Newsletter • Distinguished Lecturer (Fall) • John Anderson (Clint) • ”Distinguished Service Award” Nominee • Notify Headquarters of Insurance Deductions (due 1 August) • “AIAA Engineer of the Year Award” Nominee 8

  9. SEP: Calendar Year (1 JUN – 31 MAY) • Contact Student Branch Faculty Advisors (Mutual Programs) • Coordinate Membership Development • Technical Committee Nominees 9

  10. OCT: Calendar Year (1 JUN – 31 MAY) • Receive Rebate from HQ (Audit, Budget, and Annual Report) • Forward “AIAA Engineer of the Year Award” Nominees to Regional Director 10

  11. NOV: Calendar Year (1 JUN – 31 MAY) • Wings ‘n’ Things (Saturday, 3 November) • Senior Design Reviews (UF/UCF) • Submit Category III Incentive Rebate Request to Regional Director 11

  12. DEC: Calendar Year (1 JUN – 31 MAY) • Distinguished Lecturer (Spring) • Paul Zarchan 12

  13. JAN: Calendar Year (1 JUN – 31 MAY) • Finalize Plans for Engineers Week • YMCA Rocket Launch (Abi Rutledge, arutledge@cfymca.org) 13

  14. FEB: Calendar Year (1 JUN – 31 MAY) • Seminole County Science Fair • Student Paper/Presentation Reviews (UF/UCF) • Engineers Week 14

  15. MAR: Calendar Year (1 JUN – 31 MAY) • Congressional Visits Day • Sun ‘n’ Fun • Begin Nomination Process for Section Officers • Associate Fellow and Fellow Nominees 15

  16. APR: Calendar Year (1 JUN – 31 MAY) • Student Conference • NC State in 2013 • Awards Banquet • Recognize 25-, 40-, 50-, 60-, and 70-year members • Membership upgrades • Special awards (e.g. member of the year) • Review Nominees for Council Positions • Honorary Fellows Nominees 16

  17. MAY: Calendar Year (1 JUN – 31 MAY) • Begin Transition of New Officers • Audit & Budget and Officers Roster (due 30 June) • Annual Report and CAT II Section Award nominations (due 30 June) • STEM K-12 (Wings ‘n’ Things, E-week YMCA, Sun ‘n’ Fun, Southwest Middle School, Lyman High School, Educator Associates) • Public Policy (Almost A4A, CVD) • Membership (Retention, Membership upgrades) • Communication (Electronic announcements, AIAA banner) 17

  18. Agenda • Action Items • Calendar • Subcommittee Updates

  19. Central Florida Section Facility Representatives • Lockheed Martin (MFC) • Glenn Gebert • Eric O’Sullivan • Steven Presutti • Other facilities? • Personal invitation… 19

  20. Career and Workforce Development: Jerry Lutz • Web poll results • Jose mentioned Pam from LM • Time Management Workshops • Career Transition Workshops • Career Benefits Workshops (health care reform, financial planning, etc.) • Technical vs. Management Career Path Workshops • Resume Writing/Interviewing Skills • Employee Assistance Programs (Job Fairs) • Announcements of Job Openings 20

  21. Membership: Aaron Blevins • Adding new members to email distribution? • New member recruitment • Students • UCF/UF encourage national membership (benefits) • Educator Associates • A mixer to share STEM ideas, and Teachers to learn more • Professional • LM Facility Rep to meet with new-hires (benefits) • Retention campaigns 21

  22. Membership: Aaron Blevins • Member upgrades sponsored by the section • Number of RAC meetings • Number of section officers attending RLC • Number of National award nominations submitted by section members 22

  23. STEM K-12: Morgan Ewen • Increase educator associate members and educator conference attendance • Expand recognition of teachers for efforts contributing to a stronger aerospace workforce • Expand online K-12 materials • Section Member participation in competitions and programs as coaches, mentors, judges, hosts of local events and directly working with students in classroom environment 23

  24. STEM K-12: Morgan Ewen • Southwest Middle School (LEGO Mindstorms NXT) • Jack/Kathy Colpas: Reach for the Stars Nat’l Rocket Competition • Wings ‘n’ Things • Engineer’s Week / YMCA rocket launch • Aero Academy (Lakeland) • Educator Associates • Seminole County Science Fair • Orange County? 24

  25. Public Policy: Amanda DePreta • Events • Section participation in Congressional Visits Day • Section participation in August is for Aerospace • Special Public Policy Section Events • People • Congressmen/women • Senators • Industries • Modeling and Simulation • Missiles and Fire Control 25

  26. Young Professionals: Jose Castillo • Speak at a Student Branch meeting / share experience (Amanda?) • Other young engineers at your place of employment • Identify “Lawrence Sperry Award” candidates • Young Professional's “Aerospace Career Handbook” (Student Branch meeting) • Awareness of “Advice to Rocket Scientists” • Associate Technical Committee Membership • Half-price dues program 26

  27. Education: Yunjun Xu • Education includes the following committees: • Academic Affairs • Professional Member Education • Precollege Outreach • Student Activities • UCF • Yunjun Xu: Faculty Advisor • Josh Giffin: Branch President • UF • Rick Lind: Faculty Advisor • Joe Veingrad: Branch President 27

  28. Education: Yunjun Xu • Professional development (members only) • LabVIEW, StarCCM+, MATLAB/Simulink, etc. • Student development • Foundation Design Competitions • Scholarships (AIAA and CFS) • Regional Student Conference (papers, judges) • UF papers  cross-pollinate  UCF activities • C Programming class at UCF 28

  29. Technical: Clint Plaisted • Technical activities within our Section • Technical activities with other Sections • Cape Canaveral • Palm Beach • Technical Mini-Symposia • Modeling and Simulation • Missiles and Fire Control 29

  30. Programs: Gino Bonfanti • Distinguished Lecturers and other Section events • SpaceX tour (Clint/Amanda) • Launch control room tour at KSC 30

  31. Honors and Awards: Randy Allen • Sustained Service • Jim/Jerry, nominations due 1 Jul, references due? • Associate Fellow • Yunjun (Rick), nomination due 1 May, references due 1 Jun 31

  32. Communications: Brent York • Adding new members to email distribution? • Two items • a.i. solutions job posting • Nicole Stott • Newsletters, Webs, Announcements (email, fax) • Advertising/Public Affairs • Use of the AIAA Table Top Display, AIAA banner • Use of Company's TV monitors and posting services • Articles to Regional newsletters, AeroSpace America magazine, local newsletters 32

  33. Miscellaneous • Category Funding • CAT I: Membership • CAT II: Section awards • CAT III: Regional Director’s discretion • CAT IV: Vice President, Member Services’ discretion • CAT V: Section start-up • Region/Section Leadership Manual • https://info.aiaa.org/Regions/HQ%20Documents/Forms/AllItems.aspx 34

  34. Membership 35

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