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Air India Fileserver System: Document Management System Implementation Overview

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17 diapositives · 331 Views · Aug 16, 2014

The Fileserver system by Air India Ltd. enables all employees to access crucial documents globally via a secure login. Key features include automatic document creation through the Document Management System (DMS), daily replication of important public folders, and secure access to different categories of documents such as circulars, manuals, and public domain information. Employees can view but not modify documents, ensuring data integrity. The Fileserver is designed to streamline access to essential information, contributing to enhanced operational efficiency.

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  1. Friday September 23, 2011 Air India Ltd. Fileserver

  2. AI Ltd. DMS Implementation Air India Ltd. Fileserver System: Brief Introduction • Fileserver will be available for all Air India employees that will allow them to access important document from anywhere in the world by logging into the Fileserver system • Documents (for e.g. circulars) will be created through DMS and a copy will be kept on the File server and can be accessed through internet explorer • Document Creation will happen automatically in Fileserver : • Air India Document Creator logs in to the DMS system • The creator will create and upload the document in DMS • This will run thru the DMS workflow and finally get approved in case required • This gets stored in the DMS repository and a copy on the File Server repository that will be availability to all Employees • Necessary public domain folders / folder structures in DMS are replicated on daily basis onto the File Server

  3. AI Ltd. DMS Implementation Air India Fileserver benefits: Provide free access to relevant and important information to all employee • Fileserver is a document repository system which will be available for all Air India employees • There will be three kind of documents that will be available on the Fileserver: • Circulars for each department • Manuals • Public domain documents • Employee can see the documents on the Fileserver; However, they can not change or modify the documents on the fileserver. • Fileserver will be automatically updated and the system will replicate the information from DMS FileNet to Fileserver at regular interval. • Employees can access documents from anywhere in the world by logging in through valid user id and password Go to IT Energy Efficiency Scenario

  4. AI Ltd. DMS Implementation Air India Fileserver system Some Screen Shots

  5. AI Ltd. DMS Implementation Employee can log in to portal by typing URL– http://dms.airindia.in; It will take on this screen with different links, which can be access by simply clicking on any item Portal Main Screen 1 2 3 5 4 7 6 9 8 10 11 12 1: URL for Air India Fileserver – Type http://dms.airindia.in 2:Air India Fileserverlink:DMS Staff Access– To access circulars and public domain information 4:Web Mail link - To access Web mail 5:Operations website link 3:DMS link – to access DMS system with authenticated DMS id Only 12:Corp. Environment policy link 6:Air India website 7:Flight Safety website 8:Click portal link 9:QMS Website 11:Corp. Quality policy link 10:Corp. Safety policy link 5

  6. AI Ltd. DMS Implementation If user click on circulars and public documents link; It will take them on this screen where users have to log in user id and password to access documents BACK TO MAIN PAGE Circular and Public Document Screen 4 5 1 2 3 3. Click on ok button 2: Enter password for Air India Fileserver and click on ok button 4. Home - User can click on this button to go back to home page 5. Helpdesk - User can click here to go to Helpdesk 1:Enter User name for Air India Fileserver

  7. AI Ltd. DMS Implementation After log in to File server user will come on this screen where different folder will be there, User can access documents i.e. “DMS controlled manual” by selecting relevant link BACK TO MAIN PAGE 4 3 2 1 5. Helpdesk - User can click here to go to Helpdesk 1:Dept. link – Click on Dept. name links to see document related to that Dept. 2: Back to pervious page –User can go back to previous page 3: Home - User can click on this button to go back to home page

  8. AI Ltd. DMS Implementation If user select DMS controlled manuals link form main page, User will be directed on this page to access published manuals BACK TO MAIN PAGE 4 3 2 1 2: Back to pervious page –User can go back to previous page 3: Home - User can click on this button to go back to home page 1:Published manual link – User can select this link to go to various manuals 4. Helpdesk - User can click here to go to Helpdesk

  9. AI Ltd. DMS Implementation As user click on published manual link, user will be directed on this page to access different Dept. manuals BACK TO MAIN PAGE 4 3 2 1 2: Back to pervious page –User can go back to previous page 3: Home - User can click on this button to go back to home page 1:Different Dept. manual link – User can click on AI- Corporate to open manuals related to this Dept. 4. Helpdesk - User can click here to go to Helpdesk

  10. AI Ltd. DMS Implementation As user click on AI-Corporate manual link, user will be directed on this page to access different corporate manuals BACK TO MAIN PAGE 4 3 2 1 2: Back to pervious page –User can go back to previous page 3: Home - User can click on this button to go back to home page 1:Different manual link – User can click on EMM manuals to open it 4. Helpdesk - User can click here to go to Helpdesk

  11. AI Ltd. DMS Implementation As user click on EMM manual link, User will be directed on this page to access and open EMM manual BACK TO MAIN PAGE 4 3 2 1 2: Back to pervious page –User can go back to previous page 3: Home - User can click on this button to go back to home page 1:EMM manual link – User can click on EMM.pdf manuals to open it 4. Helpdesk - User can click here to go to Helpdesk

  12. AI Ltd. DMS Implementation After log in to File server user will come on this screen where different Dept. folder will be there, User can access documents i.e. DIT Dept. by clicking on its link BACK TO MAIN PAGE 4 3 2 1 4. Helpdesk - User can click here to go to Helpdesk 1:Dept. link – Click on DIT Dept. name links to see document related to it 2: Back to pervious page –User can go back to previous page 3: Home - User can click on this button to go back to home page

  13. AI Ltd. DMS Implementation As user click on Dept. of information technology link, user will be directed on this page to access different circulars and bulletins BACK TO MAIN PAGE 3 4 2 1 2: Back to pervious page –User can go back to previous page 3: Home - User can click on this button to go back to home page 1:Dept. Documents link - Document related to that Dept. 4. Helpdesk - User can click here to go to Helpdesk

  14. AI Ltd. DMS Implementation As user click on circulars and bulletins, user will be directed on this page to access different documents; user can click on any document to open it BACK TO MAIN PAGE 3 4 2 1 2: Back to pervious page –User can go back to previous page 3: Home - User can click on this button to go back to home page 1:Documents link – User will click on the Document to open it 4. Helpdesk - User can click here to go to Helpdesk

  15. AI Ltd. DMS Implementation If user will click on the helpdesk link, user will come on this screen to select which type of help required by them BACK TO MAIN PAGE 2 1 2: Back to pervious page –User can go back to previous page 1:Helps link – User will click on the relevant link i.e. Fileserver help to open it

  16. AI Ltd. DMS Implementation If user will click on the Fileserver help link, user will come on this screen where they can select and open help help documents BACK TO MAIN PAGE 2 1 2: Back to pervious page –User can go back to previous page 1:Helps document link – User can click on the relevant document link to open it

  17. AI Ltd. DMS Implementation Thank You ! 17