Spotlight on Word Processing

1. Spotlight onWord Processing Chapter 1: Introduction to Word Processing Chapter 1

2. Objectives • Learn uses of word-processing software • Differentiate between typewriter and word-processing software • Explore various parts of word-processing window • Navigate a document using several different methods • Edit text using the arrow keys Chapter 1

3. Objectives (continued) • Learn how to undo an action • Determine when to use Save/Save As • Select text using several different methods • Add a header to your document • Print a document Chapter 1

4. Ribbon scroll bar Status Bar Title Bar word wrap word-processing program WYSIWYG Vocabulary • backspace • cursor • delete • footer • header • Quick Access Toolbar • reverse type Chapter 1

5. Word-Processing Programs • Software used to type and edit text • Differences between word processing and typewriters: • Editing is easier • Automatically word wraps • Customizable with fonts, graphics, and colors Chapter 1

6. Parts of the Window • Open Word 2007 • WYSIWYG: What You See Is What You Get • Cursor: blinking vertical line • Title Bar and Quick Access Toolbar at the top • Tabs and Ribbons replaced the toolbars and menu bar Chapter 1

7. Parts of the Window (continued) • ScreenTips appear when mouse pointer placed over buttons • Scroll bars at right and bottom • Status Bar at the bottom shows page number, word count, and zoom slider • Windows Taskbar shows open programs, time, and other special controls Chapter 1

8. Moving Around In a Document • Use left/right arrows to move one character • Use up/down arrows to move one line • Select text and start typing to replace • Existing text moves over when inserting new text Chapter 1

9. Undo • Undo nearly all formatting or editing • Click the back curved arrow on Quick Access Toolbar • Hold Ctrl and press letter Z • Hold Ctrl and press letter Y to Redo Chapter 1

10. More Tips For Moving Around In a Document • Press End to go to end of line • Press Home to move to line’s left margin • Move to beginning of words • Hold Ctrl • Press left or right arrow • Backspace: erases text to left of cursor • Delete: erases text to right of cursor Chapter 1

11. More On Moving Around In a Document (continued) • Ctrl + End: move to end of document • Ctrl + Home: move to beginning of document • Page Down: go forward one page • Page Up: go backward one page Chapter 1

12. Saving • Click File, Save • Saves file with current name • Ctrl + S • Click disk image on Quick Access Toolbar • Click File, Save As • Change the name or location of a document • Keep the original document intact Chapter 1

13. Selecting Text Using the Mouse • Click and hold left mouse button • Double-click to select word • Triple-click to select paragraph • Hold Ctrl and click to select entire sentence • Selected text encased in light blue background Chapter 1

14. Selecting Text Using the Keyboard • To select one letter at a time • Hold Shift • Press left/right arrows • To select one line at a time • Hold Shift • Press up/down arrows • Use Ctrl + A to select all text Chapter 1

15. Header • Header: text at top of every page • Footer: text at bottom of every page • Identifying information, page numbers, or title • Click Insert Ribbon and then click Header • Variety of built-in header selections Chapter 1

16. Saving and Printing • Click the Office Button • Click Print for three choices: Print, Quick Print, and Print Preview • Print Preview allows you to see what the page will look like when printed • Verify correct printer Chapter 1

17. Summary • Type reports, letters, and tables in Word • Many differences between typewriters and word-processing • WYSIWYG: What You See Is What You Get • Title bar shows document and program name • Tabs and Ribbons display all tools • Many ways to move around the screen • Select text with mouse or keyboard Chapter 1