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Getting Started

Getting Started. College of Engineering ISIS Data Warehouse User Group Ida O’Donald Minority Engineering Program 865-7138 imodo@engr.psu.edu. Are you connected?. Contact Walt Beatty for security to connect to the warehouse databases 863-0411 or wjbdo@engr.psu.edu

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Getting Started

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  1. Getting Started College of Engineering ISIS Data Warehouse User Group Ida O’Donald Minority Engineering Program 865-7138 imodo@engr.psu.edu

  2. Are you connected? • Contact Walt Beatty for security to connect to the warehouse databases • 863-0411 or wjbdo@engr.psu.edu • Contact ECS or your Department’s Technical Contact for ODBC configuration • Jerry Ciolkosz • Joe Lanager • Holly Benscoter • For ODBC instructions, visit http://www.ecs.psu.edu/training/ISIS/Documentation/ODBCSetup.htm

  3. Create Your Database • Get Access training(http://www.ecs.psu.edu/training) • Open Access Database to link the tables and create queries • Create a new Access Database just for student information • Create a new database using “Blank Access database”

  4. Link to Databases • Click on “File” • Under “Get External Data” • Choose “Link tables”

  5. Find ODBC connection • Under “Files of type” • Choose “ODBC databases” • which is at the bottom

  6. Select Data Source • Click on “Machine Data Source” tab • Choose “ENGR_WAREHOUSE” • Click “OK”

  7. SQL Server Login • Click on “Use Trusted Connection” box • Click “OK”

  8. Choose your tables • Click table you want to use from the list • Click “OK” or “Cancel” for each table you are linking.

  9. Which table? • dbo.AIDAA_SP_SU_FA_* • Tables of prospective ENGR studentswho have applied to Penn State • dbo.CLASS_LIST_* • Tables of students who enrolled in ENGRwith a course field • dbo.CODES_* • Tables of some codes and what they represent(i.e., “AA” = “Altoona” in “CAMPUS_LOCATIONS”) • dbo.*SLCT • Tables of ENGR students who are enrolledfor that semester • dbo.FOLLOWUP_LETTERS • Tables of prospective ENGR students whohave been offered admission to Penn State • dbo.OFFICIAL_ENROLLMENT_* • Tables of ENGR students who are officiallyenrolled at Penn State • dbo.userids • Tables of students and their CAC address • dbo.transcript_view • includes students, their courses taken and their grades. • dbo.enrollment_view • includes the current semester's Select table information. It is used so that queries/reports using this table as the source will not have to be updated each semester with a new current semester name. The table name will stay the same, and the data will be updated each semester. A field has been added to let you know what semester is being reported.

  10. Select Unique Record Identifier • Click “OK” or “Cancel” for each table you are linking

  11. You are Linked • The “globe icon” illustrates that you are linked to a table • Double click on table to view data • Click “Queries” to create requests for specific data

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