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End of Year Report Guidelines and Sustainability Planning for Cycle 2 - Summer 2014

This document outlines the End of Year (EOY) reporting process and sustainability planning for Cycle 2 in the summer of 2014. It covers the submission of performance goals, activity counts, and grant activity analysis. It also addresses evaluation processes, funding extensions, and the criteria for continuation. Important deadlines and necessary documentation are highlighted, including a reminder of the upcoming USDE monitoring visit in September 2014. This comprehensive guide ensures compliance with federal requirements and effective program implementation.

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End of Year Report Guidelines and Sustainability Planning for Cycle 2 - Summer 2014

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  1. TTIPS Cycle 2Summative Information Summer 2014

  2. Agenda • EOY Part 1 • EOY Part 2 • Sustainability Planning • Extension • Eligibility • Requirements • Other Considerations

  3. End of Year Report – Part 1 Annual Performance Goals

  4. EOY, Part 1 Mechanics

  5. EOY Template EOY Certification Page Grantee Responsibility • Submitting Person / Date • Year 3 Actual Performance • Activity Counts • Grant Activity Analysis • Complete form • Superintendent Signature

  6. % Goal Achieved Calculation Annual Percent of Goal Achieved = Actual Performance - Baseline Performance Progress Goal – Baseline Performance Example: 75 – 70 / 80 – 70 = .5 (x100) = 50%

  7. % Goal Achieved Calculation

  8. Activity Counts • All activities implemented to date • Ongoing • Complete • All activities that should have been implemented to date

  9. Grant Activity Analysis

  10. Grant Activity Analysis • Grant Activity • Aligned CSF(s) • Impact – High, Medium, Low • Cost – Low, Medium, High • Continue Activity – Yes or No • Supporting Data / Rationale

  11. EOY Evaluation Process

  12. Primary Review

  13. Primary Review

  14. Secondary Review – Areas of Review • NOGA Date • QIR / Quarterly Calls • Site Visit Report / Desktop Review / Snapshot Reports • Measures that have been converted to Met / Not Met • Program Improvement Plan(s) • Additional Findings

  15. Secondary Review

  16. End of Year Report – Part 2 USDE Leading Indicators

  17. EOY Part 2 - ILT

  18. EOY Part 2 - ILT • If #10 is “yes,” then: • #9 must be > SY 12-13 • At least one “yes” must appear for #11-16 • If #10 is “no,” then: • #9 must be <SY 12-13 • #11-17 must be blank

  19. EOY Part 2 – Advanced / Dual • #18 – include students earning credit in advanced courses only (no dual credit) • #19 - include students earning credit in dual credit only (no advanced courses)

  20. EOY Part 2 – Advanced / Dual • #20 – include only students earning credit in both advanced courses and dual credit • Count students, not credits

  21. EOY Part 2 – Teacher Attendance • Hint: start with #27 - multiply # of FTE teaching units by # of contract days) • #26 – subtract sick and personal days used from #27 • #28 - calculates via formula

  22. Sustainability plan

  23. Sustainability Planning

  24. Cycle 2 Extension

  25. Eligibility • Cycle 2 Tier I or Tier II • Funds from Initial Award • Campus / District may not be under investigation

  26. TEA Criteria for Extension • Proposed Budget Plan • Proposed Program Implementation • Proposed Annual Performance Measures • EOY Evaluation • Investigation Status

  27. Evaluation of Request Budget • Aligns to Program Implementation Plan for SY 14-15 • Includes Only Funds Allocated During Initial Competition Program Implementation Plan • All 7 CSFs Addressed • All Federal Requirements Addressed • Note: this must be incorporated into your priority improvement plan Annual Performance Measures • Aligns to Program Implementation Plan for SY 14-15 • Includes required performance measures

  28. Evaluation of Request EOY Evaluation • Continuation Funding Approved on Primary Review • Continuation Funding Approved on Secondary Review Investigation Status • District NOT under investigation • Campus NOT under investigation

  29. Conditions of Continuation • One additional year (SY 14-15) • LEA must submit intent (affirmative or negative) by June 13, 2014 • LEA must formally request extension by August 1, 2014 • Any school receiving SIG funds will be excluded from consideration for a new SIG award • Continue to fully and effectively implement a SIG intervention model through SY14-15

  30. Other Consideration USDE Monitoring Visit • Scheduled September 15-19, 2014 • http://www2.ed.gov/programs/sif/2013-14sigmonitoringplan.pdf Updated Guidance • Issued January 2014 • Addendum: http://www2.ed.gov/programs/sif/sigfaq-finalversion.doc • Clarification on teacher and principal eval (transformation); external providers; grant renewal; evaluation of fidelity of implementation

  31. Questions and Answers

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