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IT Matters: Mobile Devices

IT Matters: Mobile Devices. An introduction to mobile devices and how they can be used to increase office productivity at the University. What will we cover? Types of mobile devices & their uses in the workplace Phone & Data plans International Data & ways to save $$$ WiFi Tips and Tricks

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IT Matters: Mobile Devices

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  1. IT Matters: Mobile Devices An introduction to mobile devices and how they can be used to increase office productivity at the University

  2. What will we cover? • Types of mobile devices & their uses in the workplace • Phone & Data plans • International Data & ways to save $$$ • WiFi • Tips and Tricks • iPads: Useful apps • Q&A and Demonstration

  3. Types of Mobile Devices Mobile Phones Pros: Small and Light Tough and durable Superior battery life Cheap Do not require large data plans Cons: Limited functionality Most do not have built-in wireless Smaller storage capacity

  4. Types of Mobile Devices Smart Phones Pros: Able to connect to wireless Ability to install apps Full PDA functionality Touchscreen Take high resolution Photo/Video Create Wireless Hotspot Cons: Lower battery life Larger and heavier More expensive Require data plan

  5. Types of Mobile Devices Tablet (Slate) Devices Pros: Able to connect to wireless Ability to install apps Increased functionality Touchscreen Take high resolution Photo/Video Display on TV, monitor, projector Good battery life Lighter than laptop Cons: Larger and heavier Most expensive IS NOT A LAPTOP REPLACEMENT

  6. Phone and Data Plans • A University Staff Mobile Plan from T-Life includes the following benefits: • Monthly Access – starting at $13.64 • Monthly Free Calls - $13.64 • Calls between mobiles on The University of Adelaide account - FREE • Call rate per 30 Seconds - 6.36c (charged per second) • SMS - 12.73c • Premium SMS - Enabled • MMS - 45.45c • Flag Fall (call connection fee) - FREE • MessageBank deposit and retrieval - FREE • International Roaming – Enabled by default • International Dialling – Enabled

  7. Phone and Data Plans * The Standarddata plan is the most commonly used plan for mobile and PDA users at the University. This plan is suitable for general email and calendar use as well as internet browsing

  8. International Data The PAYG International Data Roaming cost per MB is $15.36!!

  9. EMB+ (AKA iPass) • EMB+ (Enterprise Mobile Broadband) provides a data plan option for the frequent domestic and international traveller. • EMB+ provides: • Access to the iPass network as an alternative to NextG • Fixed price connectivity for Domestic & Global Access to the iPass wireless network. • Unlimited data usage both here and aboard through iPass wireless network. • Easy usage iPass application that allows access in 120+ countries to around 780,000 wireless hotspots. • Flat rate Domestic NextG usage.

  10. International Data Roaming Data Packs Ideal for infrequent travellers, these are a great way to send email and access enterprise applications whilst roaming. The International Data Roaming Data Pack is a once off charge that has a 30 day expiry Eligible Countries: New Zealand, Indonesia, Malaysia, Japan, USA, Philippines, Singapore, South Africa, Thailand, UK, Canada, France, Germany, Hong Kong, United Arab Emirates, Taiwan, China, Switzerland, Greece, Hungary, Netherlands, Slovak Republic, Spain, Italy, Fiji

  11. UofA Wireless There are two wireless networks available for you to access all internal services and the internet: UofA, and eduroam The UofA wireless network Convenient way for staff, students and visitors to connect personal and University-ownedwireless enabled devices to the University network. This service allows users to access University IT services such as the Intranet/Internet, email, Online Education.

  12. Eduroam Wireless • Available in Australia • Most Universities • CSIRO • Other Participating Countries • USA • Canada • Europe • Aisa-Pacific Region PLEASE NOTE: Username must be the following format:a1XXXXXX@adelaide.edu.au

  13. Tips & Tricks… 10 tips to Increase Battery Life on Mobile Devices Turn off Bluetooth when not in use Change sync frequency & data push settings Lower screen brightness & turn on auto brightness Turn off vibrate function Close/Kill programs when not in use

  14. Tips & Tricks… • 10 tips to Increase Battery Life on Mobile Devices • Avoid using animated wallpapers and wherepossible, use darker wallpapers • Turn off location services (ie: GPS) • Auto-lock your screen sooner • Minimise battery hungry tasks (movies, games, etc) • Update, update, update!

  15. Tips & Tricks… Mobile & Smart Phones Divert your desk phone number to your mobile. The Service Desk can do this for you upon request. The world-wide emergency number is 112. Even if you don’t have network coverage you can dial this number and it will search for any existing network infrastructure and use that. This sounds like an urban legend, but… If you lock your keys in your car and have a spare set elsewhere you can call someone and have them unlock your carover the phone. We’re not lying – David Pickett has done this!!

  16. Tips & Tricks… Hide your password!! Remove stored credentials on shared iPads

  17. Tips & Tricks… Tap the top of screen just below the time to scroll to the top of a document or screen automatically

  18. Tips & Tricks Tethering/WiFi Hotspot: Turn your phone into a wireless hotspot to connect your Laptop, iPad and other wireless enabled devices to the Internet using the 3G data connection on your mobile phone. Enabled Phones Android Phones (HTC, Samsung, etc) Apple iPhone (3GS/4/4S running iOS4.3.3 and above) Some Windows Phones

  19. Tips & Tricks Backup you device! You should ALWAYS backup your device once a month and/or before performing an upgrade. iPads/iPhone:* Backs up to computer using iTunes via USB cable * iOS 5.X.X & 6.0.X devices can backup to iCloud (see picture) Android Phone:* Backs up to SD Card

  20. Tips & Tricks Check your 3G Data usage Avoid having to pay for excess data bills by keeping on top of your 3G data usage. The iPhone/iPad has an inbuilt usage meter in Settings -> General -> Usage. You must manually reset this at the beginning of each cycle. Carriers have their own apps for tracking this like the TelstraOneapp(pictured right)

  21. iPads

  22. Why do I need this? You already know you can… Take your work anywhere Easy access to Email and Calendar Play angry birds, listen to music, watch videos & order coffee… But did you know that you can also… View agendas and annotate directly to PDF’s View, Edit, and Save documents saved on cloud storage (ie: Dropbox, Google Docs, etc) Access files stored on University share drives (S:\ and U:\) Remotely control your computer… even from home! It is important to remember that this is not designed to replace your laptop

  23. Useful Apps for iPads iPad Standard Apps Safari – Default Internet Browser. New features such as Safari Reader and bookmark sync via iCloud are major improvements in newest iOS Mail – Simple, easy to use mail system that seamlessly connects your University email as well as any personal or business email accounts you may have. Calendar – FINALLY works in the University environment!! Complete with alerts/alarms Reminders - Reminders lets you organise your life in to-do lists, complete with due dates and locations. Automatically syncs to your Outlook “Tasks” iMessage – send SMS-like instant messages across 3G or WiFi to any iPhone, iPad, or iPod (running iOS5) or Mac (OSX 10.7.3 and above) Find My iPad – uses GPS services to locate your lost iPad

  24. Useful Apps for iPads Apps for… Annotating PDFs Need to make your own notes on a meeting agenda or user manual in PDF format? These apps allow you to do this. Adobe Reader: Free iAnnotate PDF: Lite version FREE, $10.49 Full version PDF-Notes: Lite version FREE, $10.49 Full version GoodReader: $5.49 Full version

  25. Useful Apps for iPads Apps for… Opening & Editing Office Documents Office2 HD: $8.49 Smart Office 2: $10.49 Polaris Office: $13.99 Documents To Go: $10.49 Standard version, or $17.99 Premium

  26. Useful Apps for iPads Apps for… Handwriting Penultimate: $0.99 WritePad: $10.49 Notability: $4.99 (currently on sale for $0.99)

  27. Useful Apps for iPads Apps for… Increasing productivity on the go • Cloud Storage Apps (DropBox, SugarSync, GoogleDocs, etc) – FreeConnect to your cloud storage systems using these apps • Cisco AnyConnect– Free • New easy to use app to connect to the University’s VPN system • AccessToGo – Free • Remotely access your University computer when away from your desk • ** DEMONSTRATION AT THE END OF THIS PRESENTATION **

  28. Useful Apps for iPads • iTunes U – FreeThe iTunes U app gives you access to complete courses from leading universities and other schools — plus the world’s largest digital catalogue of free education content • NoQ – FreeLet’s face it, no one likes queues! Order using your phone from participating cafés, pubs, restaurants, and other stores and simply pick it up at a designated time. Easy! • Facebook/Twitter/Yammer– FreeAccess the world’s two most popular social media networks (and Yammer!) with these free apps

  29. 2 Questions?

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