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University Continuing Education in Canada

University Continuing Education in Canada

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University Continuing Education in Canada

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  1. University Continuing Education in Canada Policies and Practices of CAUCE Member Institutions November, 2007

  2. Prior Research • Continuing Education in Canadian Universities: Policies and Practices, 1985 (W. M. Brooke and J.F. Morris, CAUCE, 1987) • An Overview of Continuing Education Policies and Practices in Canadian Universities (J. F. Morris and J. Potter, CAUCE, 1996)

  3. Research Objectives • develop an up-to-date, comprehensive overview of the field of practice • identify emerging trends and changes that have occurred in university continuing education over the last 15 to 20 years • publish a summary report for distribution to CAUCE member institutions that will serve as a general description of practice and a reference document for practitioners, policy makers, researchers and others interested in this area of higher education

  4. Methodology • Revised the 1996 questionnaire • Pre-test with current and former deans and directors in April, 2006 • Mailed the questionnaire to 48 member institutions in late May, 2006 • As of November, 2006, we had responses from 39 member institutions (~80%)—35 (73%) completed the questionnaire using 04-05 data (Sept. 1 to Aug. 31)

  5. Context • Primarily Undergraduate (15/34) • Comprehensive (11/34) • Medical/Doctoral (8/34) • Mean institutional enrollment: 14,970 students (range ~750-43,000) • No reliable institutional data available on # institutional registrations in non-degree and non-credit

  6. Definitions • Degree Credit: Courses that can be taken for credit toward an academic degree awarded by the university. Degree credit courses may be bundled into programs that do not, by themselves, constitute full degrees • Non-degree Credit: Courses that do not normally carry credit toward a degree but may be taken for credit toward another credential offered by the university. Non-degree credit courses generally involve evaluation of students

  7. Definitions • Non credit: Organized courses, classes, workshops, seminars, forums, initiatives, symposia, and/or public lecture series which have sustained instruction but which do not carry credit toward a university degree or other diploma or certificate (other than a certificate of participation) awarded by the continuing education unit or the university. Non-credit offerings do not generally involve evaluation of students

  8. Context Types of programs respondents deliver: • Only degree: 2/35 • Only non-degree/non-credit: 12/35 • Both degree and non-degree/non-credit: 21/35 (60%) • Distance and Off-Campus: 27/35 (77%)

  9. Organization and Management • Unit name: still majority contain “Continuing Education” or “Continuing Studies”. • 13 units have undergone name change in last 5 years and 9 units are considering one.

  10. Organization and Management • Separate Program Portfolios: 32/34 N % • Distance Education 23 73 • Professional Training 21 66 • Business/Commerce 18 57 • Seniors Programs 17 53 • ESL 17 53

  11. Organization and Management • Distinct Service Portfolios (22/35) % • Marketing 91 • Finance/Information Systems 68 • Student Services 52 • Facilities Management 50

  12. Organization and Management • 28/35 Deans/Directors report to VP (Academic) • Representation on senior decision-making bodies:* N % • Top (e.g., BofG or equiv.) 3 9 22% • Senate 28 80 • Decanal 17 53 • Presidential Advisory Committee 11 37 *% with representation where these bodies exist.

  13. Organization and Management CE Unit has: N % • Own mission statement 28/33 85 72% • Strategic plan 27/34 79 70 • 3-5 Yr. Business plan 24/35 68

  14. Organization and Management • Has CE undergone significant change in the past 5 years? N % • Yes 20/33 60 • Impetus • U Admin 15/20 75 • CE 11/20 55 • Nature of Change • Admin. 9/19 47 • Academic 4/19 21 • Admin./Acad. 6/19 32

  15. Organization and Management Changes to CE in past 5 yrs:* Non Degree-degreeNon-credit • Increase net revenue expectations 15/24 16/25 21/30 • Expansion of mission/functions 9/24 8/25 • Reassignment of responsibilities 8/24 • Increase co-op. post-secondary 7/24 8/25 9/30 • Increase co-op. business/gov’t 11/25 13/30 • Move to full cost recovery 10/30 * Identified by a minimum of 1/3 of respondents

  16. Organization and Management Anticipated Changes to CE in next 5 yrs:* Non Degree-degreeNon-credit • Increase net revenue expectations 18/23 18/26 21/28 • Expansion of mission 13/23 14/26 13/28 • Increase co-op. post-secondary 11/23 10/26 11/28 • Increase co-op. business/gov’t. 12/23 15/28 13/26 * Identified by a minimum of 1/3 of respondents

  17. Organization and Management N % • Title of unit head: • Director 21/35 30 • Dean 10/35 60 • Rank: Academic 16/35 45% 59% • Gender: Female 25/35 71 40 • Education: Doc. 15/34 Masters 15/34 Bachelors 4/34

  18. Organization and Management Gross revenues (04-05): • Range: ~$15,700 - $18.9M • Mean: ~$5.8M Largest Net Surplus: ~$5.4M Largest Net Deficit: ~$282,800

  19. Organization and Management Primary Sources of Revenue Mean % N*of total Revenue • Non-credit offerings 20/26 27 • Non-degree credit courses 16/27 18 • Degree-credit courses 15/29 28 • Univ. core budget allocation 13/30 14 * Number of respondents reporting these revenue sources

  20. Organization and Management • Units with revenue/profit sharing agreements: 22/35 63% • Based on net revenue after expenses: 10/22 46% • Agreements vary by program: 16/22 73% • Informal/can be changed at CE’s discretion: 9/22 41%

  21. Organization and Management • To what extent is your unit self-supporting? DegreeNon-DegreeNon-Credit 100% 14/19 74% 12/19 63% 19/31 61% • What costs are you expected to cover on campus? (N=29) N% • Personnel salaries/benefits: 26 90 • Info Systems support/maintenance: 14 48 • Ongoing repairs/improvements: 12 41 • Space/rental: 11 38 • Info Systems development: 10 35 • Utilities: 7 24 • Capital costs and major renovations: 7 24 • University overhead for services: 7 24

  22. Organization and Management • % Gross expenses allocated to promotion: N (32) % <5% 10 31 5-9 6 19 10-14 8 25 15-19 4 13 20-24 3 9 >24 1 3 • Has the Web reduced gross promotion expenses? • Yes 22/35 63% • Somewhat 14/22 64

  23. Degree Credit Courses

  24. Definition: Degree Credit Courses Courses that can be taken for credit toward an academic degree awarded by the university. Degree credit courses may be bundled into programs that do not, by themselves, constitute full degrees.

  25. Degree Credit Courses • 23 of 35 respondents (65.2%) completed this section • Structure of CE with respect to degree credit delivery most commonly reported: - academic responsibility decentralized and administrative responsibility centralized (65.2% or 15 institutions) - academic and administrative responsibility centralized (21.7% or 5 institutions)

  26. Composition of Degree Credit Course Course Registrations (N) On Campus Off Campus RangeMean*RangeMean* Part-time students 0-100% (18) 47.4% 5-100% (18) 58.6% Full-time students 0-100% (20) 40.4% 0-75% (20) 24.8% * including “0’s”

  27. Emphasis on Mature Learners • 60.9% (14 institutions) indicate an emphasis on mature learners • Examples of special emphasis include: - support services: e.g. registration, scheduling, delivery, advisement - recruitment - course and program development decisions, e.g. after degree graduate

  28. Degree Credit Formats (N=23) N % . DE using instructional technologies 20 87.0 Spring/Summer 16 69.6 Off-campus using f-2-f or blended 16 69.6 Weekend 14 60.9 Evening 13 56.5 International 3 13.0

  29. Types of Programs On Campus Off Campus N%N% (of 23) (of 22) Undergraduate degree 13 56.5 20 90.9 Graduate degree 7 30.4 13 59.1

  30. Definitions • For part-time student, definitions vary considerably: - just over 52% use “fewer than 24 ch/year or 12 ch/term” or “fewer than 4 courses/term” • For mature students, 55% use “21 plus who does not meet standard entrance requirements”

  31. Admission Policy for Part-Time Undergraduate (N=25) • Same as for Full-time (85%) • Basis for admission mostly: - high school academic standards (88.9%) - age requirements (66.7%)

  32. Policies/Procedure for Recognizing Prior Learning • 60.9% (14 institutions) have policies and procedures in place within university or CE unit • 85.7% (12 institutions) of above have responsibility within CE unit • Types of responsibility: N% - advising/support for students 10 83.3 - faculty advising/support 8 66.7 - coordination of PLA services 7 58.3

  33. Methods of Assessment for PLA (N=13) N% Portfolio 8 61.5 Interview 7 53.8 Combination 4 30.8 Student Narrative 3 23.1 Demonstration 3 23.1

  34. Registration Methods (N=22) FrequencyN%of Use . In person 20 90.9 2* Online 20 90.9 1* Mail 19 86.4 4 Fax 18 81.8 3 Telephone (staff assisted) 13 59.1 3 Telephone (computerized) 4 18.2 5 * Much higher than remaining

  35. Regulations on Course Enrolments • Almost all (95.5% or 21 institutions) report that part-time students can take day-time courses • 60% of these report that some limitations apply (e.g. Departmental permission - 54.5%) • 95.5% or 22 institutions report that full-time students can enroll in degree credit courses offered under the aegis of the CE unit • 47.6% of these report that some limitations apply (e.g. Departmental permission - 80%)

  36. Fees and Payment Methods (N=21) N% . Cash 18 85.7 Personal Cheque 18 85.7 Credit Card 15 71.4 E-Commerce 10 47.6 Installment Payments 8 38.1

  37. Fee Policies • 73.9% (17 institutions) report that fees assessed for part-time learners are consistent with those assessed for full-time learners • 63.6% (14 institutions) have a stated tuition waiver for seniors: - most commonly at 65 (9 institutions) or 60 (3 institutions)

  38. Minimum Enrolments • No institutions offer all courses on a guaranteed basis • Mean minimum numbers are 11.1 for fall/winter and 11.0 for spring/summer • Percentage of advertised courses cancelled annually ranges from 0-17.5 with a mean of 6.8%

  39. Credit Course Instructors • Only one institution requires that a minimum % of instructors be regular FT faculty • 72.7% (16 institutions) have a policy on amount of overload for FT faculty members • Mean % of instructors who are FT faculty is 33.7% in a range of 1-80% • 42.1% of respondents report that they are able to reject a faculty member assigned to teach in their unit

  40. Instructor Compensation • Most commonly (78.3%), rates paid to PT instructors are comparable throughout the University • FT instructor stipends are most commonly a flat rate regardless of rank (60%) or a flat rate dependent on rank (20%) • Mean stipend amounts: FT faculty PT Instructor (overload) 1-term undergrad course 4705 (18) 4594 (18) 1-term graduate course 4642 (13) 4658 (13)

  41. Collective Agreements • Salary schedule for instructors most often (72.7%) determined by collective agreement • 87.0% of respondents indicate that FT faculty have a CA • 69.6% indicate that PT instructors are covered under a CA

  42. Scheduling Formats for Degree Credit Courses # Institutions Fall Winter Spring Summer Daytime 7 7 13 13 Late afternoon 11 11 13 11 Evening 19 19 19 18 Weekends 16 16 12 9 Other 5 5 3 3 • 54.5% report using condensed formats in other than Summer

  43. PT Student Eligibility for University-based Academic Awards (N=21) Bursaries 66.7% Medals/Prizes for Academic Performance 52.4% Scholarships 42.9% Loans 42.9% Dean’s List 38.1%

  44. Part-time Student Organizations • Only 38.1% (8 institutions) report that there is a part-time student organization (compared with just over half in 1996 survey)

  45. Non-Degree and Non-Credit

  46. Non-Degree: Definition Courses that do not normally carry credit toward a degree but may be taken for credit toward another credential offered by the university. Non-degree credit courses generally involve evaluation of students.

  47. Non-Credit: Definition Organized courses, classes, workshops, seminars, forums, initiatives, symposia, and/or public lecture series which have sustained instruction but which do not carry credit toward a university degree or other diploma or certificate (other than a certificate of participation) awarded by the continuing education unit or the university. Non-credit offerings do not generally involve evaluation of students.

  48. Non-Degree and Non-Credit • 32 of 35 respondents (91%) completed this section N % • Non-degree only 3/32 9 • Non-credit only 7/32 22 • Both non-degree and non-credit 22/32 69

  49. Non-Degree and Non-Credit: Source of Program Ideas • CE program developers/coordinators 84%* • Academic departments 58 • Current/potential instructors 53 • Senior management of CE 47 • Students 36 • Advisory committees, private sector organizations, prof. groups, gov’t <30 * ranked as most frequent or next most frequent source

  50. Non-Degree and Non-Credit: Planning with relevant depts Non-degree Non-credit N%N% • As a matter of practice 8/21 38 9/31 29 • Required by U policy 6/21 29 1/31 3 • From time to time 5/21 24 16/31 52 • No working relationship 2/21 10 5/31 16