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OHSU Sponsored Projects Information Network Meeting Agenda - July 2009

Join us for the July 2009 SPIN meeting where we will discuss crucial updates from the Sponsored Projects Administration (SPA) and Research Grants & Contracts (RGC). Highlights include the InfoEd system upgrade, changes to submission forms, and updates on the IACUC process improvement. Don't miss out on important deadlines and initiatives regarding the Stimulus Award and compliance changes. This meeting is vital for project managers, grant administrators, and researchers involved in OHSU projects.

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OHSU Sponsored Projects Information Network Meeting Agenda - July 2009

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  1. Welcome July 2009 SPONSORED PROJECTS INFORMATION NETWORK SPIN

  2. SPIN Meeting Agenda • SPA Hot Topics • James Trotter, Interim Senior Manager, Sponsored Projects Administration (SPA) • RGC Hot Topics • Deb Golden-Eppelein, Director, Research Grants & Contracts (RGC) • InfoEd Upgrade • Deb Golden-Eppelein, Director, Research Grants & Contracts (RGC)

  3. SPIN Meeting Agenda • IRB/PPQ Process • Deb Golden-Eppelein, Director, Research Grants & Contracts (RGC) • OHSU Institutional Animal Care & Use Committee (IACUC) Process Improvement • Gary Chiodo, Chief Integrity Officer, Director, OHSU Research Integrity Office • Technology Transfer & Business Development (TTBD) • Arundeep S. Pradhan, Associate Vice President, TTBD

  4. SPA Hot Topics James Trotter Interim Senior Manager, SPA

  5. SPA Hot Topics • Form changes requires less signatures • Effort Reminder • OGA Expenditure types linked to the Chart of Accounts (COA) • Stimulus Award Update • No SPIN in August

  6. Updated Forms • SPA has reduced the number of signatures required for approval on the following forms: • Subaward/Contract Extension Request Form • Preaward Account Set-up Request Form • Program Development Account (PDA) Request Form • OGA Award and Project Data Change Request Form • Accelerated Spending Request Form • Defined Research Account (DRA) Request Form

  7. Updated Forms • University Adjustment Form • Foundation Cost Transfer Form • Labor Cost Transfer Approval (LCTA) Form • The revised forms are located at: http://www.ohsu.edu/research/rda/forms.shtml#fm • Chance to use an updated form! • Please review and update Award Department Fiscal Manager (ADFM) and Project Department Fiscal Manager (PDFM) for OGA projects • http://www.ohsu.edu/research/rda/spa/docs/datachange.pdf

  8. Effort Reminder • Effort Period ended 6/30/09 • Effort Period closes 8/16/09 • All pertinent dates can be found at http://www.ohsu.edu/research/rda/spa/docs/effcerttl0109_0609.pdf

  9. Chart of Accounts • COMING SOON - OGA Expenditure types linked to the Chart of Accounts (COA) • http://www.ohsu.edu/xd/about/services/financial-services/managing/accounts/index.cfm

  10. Stimulus Award Update • Stimulus Award Transaction Controls • GR-Office & Admin Supplies • GR-Books Periodicals Subscrip • GR-Postage • GR-Membership in Profesnl Org • GR-Hosting Groups & Guests • GR-Parking • GR-Duplicating & Copying • GR-Telecommunications

  11. Stimulus Award Update • Quarterly reporting for Stimulus awards • 10 days after the end of the quarter starting October 10th (revised from July 10th) • Will need information from departments/PIs such as progress towards completion (i.e., less than 50%, more than 50%)

  12. RGC Hot Topics Deb Golden-Eppelein Director, RGC

  13. RGC Hot Topics • No Cost Extension form change • Subaward request forms

  14. InfoEd Update Deb Golden-Eppelein Director, RGC

  15. InfoEd Update • Upgrade to version 11.800.13 on August 25th • Downtime expected between 6:00 a.m. and 6:00 p.m. for upgrade and testing • Highlights: • New application types including “K” and DP3 mechanisms. • Removal of “Copy from Existing” function to keep old proposal code from causing problems • Box 17 on SF424 now defaults to “No”. Validation checker for RGC now fixed. PD Lite Budgeting tool available and easy to use.

  16. IRB/PPQ Process Deb Golden-Eppelein Director, RGC

  17. OHSU IACUC Process Improvement Project Gary T. Chiodo, DMD, FACD Chief Integrity Officer Director, OHSU Research Integrity Office

  18. Immediate Initiatives • Monthly meetings  twice monthly meetings • PI self-certification for annual renewal (non-USDA animals) • PI self-certification for matching grants to protocols • Added IACUC staff FTE

  19. Long-Range Initiatives • Develop and implement one authoritative database for compliance information • Revise and pilot-test the eIACUC • Form an IACUC Leadership Advisory Committee • Implement a continuous quality improvement program • Recruit a new chair • Email follow-up questions to chiodoga@ohsu.edu

  20. Technology Transfer & Business Development Arundeep S. Pradhan Associate Vice President, TTBD

  21. TTBD Staff • J. Timothy Stout, Vice President • Arundeep S. Pradhan, Associate Vice President • Kristin Rencher, Director Technology Development • AbhijitBanerjee, Director Business Development

  22. TTBD Staff • Michele Gunness, Senior Tech Development Mgr • Andrew Watson, Tech Development Mgr • Christopher Andon, Tech Development Mgr • Kristen Dincher, Tech Marketing Mgr • Jay Phillips, Tech Development Assoc • Ruth Epling, Tech Development Coord • Elaine Soljaga, Executive Assistant • Laura Packard, Accounting Technician • Nicole Garrison, Administrative Assistant

  23. Mark your calendar! The next SPINmeeting will be: September 17, 2009 at 9:30am in UHS 8B-60

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