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This document outlines the timeline and key changes associated with the implementation of the University Online Labor Application (U-OLA) system for Human Resource Services, effective June 10, 2009. It highlights important dates for applicants and departments, new access protocols via roles rather than passwords, and the transition from paper applications to a computer-based review process. Additionally, it details how job listings will be managed within U-OLA and provides guidance on required departmental submissions to facilitate a smooth transition.
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University OLA Implementation & Introduction University Human Resource Services June 10, 2009
Implementation: time line • 6/11 Last day applicants can apply in BL-OLA • 6/12 Begin job posts in U-OLA; Applicants must apply in U-OLA • 6/26 Jobs may be posted with typing/word requirements
Implementation: time line • 9/1 BL-OLA retired (access no longer available to departments) Departments must have completed all hires from BL-OLA job listings
Implementation: what’s different? Access U-OLA by Roles rather than a department password. Uses CAS authentication. • Department contact will have access to all job listings in department • Hiring Committees will have access to jobs they have been assigned to • Facilitates/emphasis on computer based review of applications rather than printing and copying
Implementation: what’s different? Department Contacts will complete the Job Listing Request form in OLA. • Job listing will be completed and saved in U-OLA as “Requested”. Submitted Jobs will be reviewed by Campus HR
Implementation: what’s different? Service Maintenance application process • only current appointed staff may apply with a paper application • outside applicants (including current hourly) must apply via U-OLA
Implementation: what’s different? Hires for promotions/demotions/transfers from department ‘internal only’ postings must complete an Applicant Account in U-OLA. • They must store their resume in their Applicant Account. • They are not required to ‘apply’ for a job, however they must have created an account, except for Service Maintenance jobs as noted previously.
Implementation: what’s different? Listing cycle • SM, SS, and PA positions posted for one-week only are posted on the current Friday through Thursday cycle • PA positions (except as above) can be listed at any time • All policies for listing and filling positions apply • Posting no longer appear on the web once the department has ‘selected’ an applicant – regardless of the listing cycle dates
What we need from you… • Please provide the name(s), username(s), and department code (example: UA-HUMM) to iupers@indiana.edu. • Please label the Subject line as: DEPTC OLA UA-HUMM (replace ua-humm with your department code)
