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Reporting Based on Data in Archivists’ Toolkit. Nancy Enneking Head of Institutional Records & Archives Getty Research Institute, J. Paul Getty Trust August 11, 2010. Getty Toolkit Use and Reporting Needs. Two departments using software Special Collections Resources, Names, Subjects
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Reporting Based on Data in Archivists’ Toolkit Nancy Enneking Head of Institutional Records & Archives Getty Research Institute, J. Paul Getty Trust August 11, 2010 Institutional Records and Archives - J. Paul Getty Trust
Getty Toolkit Use and Reporting Needs Two departments using software • Special Collections • Resources, Names, Subjects • Institutional Records and Archives • All modules and functions except Assessment Reporting needs • Regular statistics and charts (annual, quarterly, etc.) for Library Administration, General Counsel, and Chief Operating Officer (IA) • Internal reports for use in data cleanup and for other unexpected /mundane needs (IA and SC) Institutional Records and Archives - J. Paul Getty Trust
Regular reports Institutional Records and Archives - J. Paul Getty Trust
Total Accumulations Total # of accessions: 421 Total linear ft.: 5,851.54 Institutional Records and Archives - J. Paul Getty Trust
Processing Status - Table Institutional Records and Archives - J. Paul Getty Trust
Processing Status Charts Institutional Records and Archives - J. Paul Getty Trust
Processing Status Charts Institutional Records and Archives - J. Paul Getty Trust
Status Variants Institutional Records and Archives - J. Paul Getty Trust
Reports for Internal Use Institutional Records and Archives - J. Paul Getty Trust
Reports for Internal Use Institutional Records and Archives - J. Paul Getty Trust
If I had the data in AT …. Institutional Records and Archives - J. Paul Getty Trust
Jasper Difficulties • I have tried! • Some difficulties may be unique to me! • Explored both free and professional version w/ manual • Edit existing v. build new • Java objects • Table linking (more generally) • Charts • May rely on Access to share simple reports with other staff – less than ideal. Institutional Records and Archives - J. Paul Getty Trust
Questions, Comments? Nancy Enneking Head of Institutional Records and Archives Getty Research Institute J. Paul Getty Trust (310) 440-7066 nenneking@getty.edu Institutional Records and Archives - J. Paul Getty Trust