Archiving for E-Discovery and Retention Management

1. Archiving for E-Discovery and Retention Management Theodore S. Barassi, Esq. Group Product Manager E-Discovery and Information Risk

2. FRCP Changes and their Relevance to Archiving Areas Requiring Changes for E-Discovery Early attention to issues relating to electronic discovery Rule 16(b); Rule 26(a) & (f); Form 35 Treatment of discovery of information that is “not reasonably accessible” (Rule 26(b)) Form(s) of production Rule 34 Protection from judicial sanction of ESI lost as a result of “routine operation of a computer system” (Rule 37(f)) Suggested Protocol for Discovery of Electronically Stored Information (“ESI”).

3. E-Discovery Reference Model Presentation Identifier Goes Here 3

4. $ Notification and manual holds Freeze tape recycling $$$ De-duplication, imaging, password cracking $$ Tape restores, laptop imaging and manual collection $$$$ Document review($300/hr!) Zagat’s Guide to E-Discovery

5. API’s Exchange PSTs, AC End-User Search Domino, SMTP Compliance Accelerator SharePoint File Shares Discovery Accelerator LCS, other IM Archive Store Databases Analytics / Disc. SAP Bloomberg ECM / RM Encrypted Mail Classification Enterprise Vault- Based Model for E-Discovery STORE MANAGE DISCOVER

6. Preserve Retain Collect Process Review Archiving - Manage and Discover 6

7. Typical Customer Timelines • Integrated legal hold and search • Journaling for key custodians, mailbox archiving for all users • DA legal holds and searches • “Legacy” discovery and storage savings • PST migration and disablement • Tape migration and cycle shortening • Reduced retention • Short retention for “inbox” • (Retention folders or UCE) and ACE for records • Proactive policy management • Active surveillance • Active enforcement • Other content sources (files, IM, etc.) 7

8. Message Review Screen 8

9. Legal Hold 9