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Attendance Data and Funding What do all the numbers mean

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Attendance Data and Funding What do all the numbers mean

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    1. Attendance Data and Funding What do all the numbers mean? Presented at the TN Attendance Supervisors Conference by Steve Starnes 04-13-11

    2. LEA Operations

    3. Attendance Funding Website

    4. Reporting to Support the Basic Education Program The Education Improvement Act (EIA) of 1992 established the Tennessee Basic Education Program (BEP) as the funding formula for kindergarten through grade twelve education in Tennessee. The components of the formula are grouped into two categories for determining the state and local share of formula funding in each school system: classroom and non-classroom. EIS must provide information on many of the components that serve as the basis for calculating the level of funding for each school system by the Department of Education. The formulas and definitions are described in the following screen.

    5. Definition of ADM Average Daily Membership (ADM) from EIS Business Rules A student enrolled or receiving instructional service is included in an ADM calculation with the exception of the following: Out of state, non-resident student I-20 student (student from out of the country attending a Tennessee public school) Pre-Kindergarten No student may earn more than 1.0 ADM. The formula for ADM is designed to handle part-time and vocational students accurately. ADM for vocational students must be calculated separately for each vocational program in which the student is enrolled. Formula used to calculate ADM is: ADM = ? [DAYS-SCHEDULED * TIME-SCHEDULED / STD-DAY] / REPORT-PERIOD-DAYS

    6. Definition of ADM cont. The symbol ? means sum all values for the equation between the brackets []. If the students time scheduled and standard day never change during the report period, the formula inside the brackets needs to be calculated only once. Days-Scheduled is the number of days a student is enrolled with a particular Time-Scheduled during a report period. [See Note below.] Time-Scheduled is the lesser of (1) the total number of minutes, excluding lunch, a student is scheduled for classes for the school day or (2) the Standard-Day. [See Note below.] Standard-Day is the length in minutes of a standard, full-time day of instruction, excluding lunch, for all students, regardless of whether they are enrolled full-time or part-time. [See Note below.] Report-Period-Days is the number of days for which the report is produced. The standard report periods are eight successive 20 instructional-day periods, a ninth period, which may be 20 instructional days or less, and the full school year, which may be 180 instructional days or less. A full-time student is a student whose amount of time they are receiving instructional service is greater than or equal to the amount of time specified in the Standard-Day. A part-time student is a student whose amount of time they are receiving instructional service, is less than the amount of time specified in the Standard-Day. NOTE: For full-time students and for schools, such as elementary schools, that do not have part-time students and do not schedule students into individual classes, Time-Scheduled equals Standard-Day

    7. Definition of ADM Example: Scheduled for 20 days X 390 minutes / Standard Day of 390 minutes / 20 Report Period Days 20 X 390 / 390 / 20 = 1.000 Scheduled for 18 days X 360 minutes / Standard Day of 390 minutes / 20 Report Period Days 18 X 360 / 390 / 20 = .8308

    8. Attendance Funding Website Academic Average Daily Membership

    9. BEP Funding Funding Periods used in the BEP calculation; Month 2 = Weight of 12.5% Month 3 = Weight of 17.5% Month 6 = Weight of 35% Month 7 = Weight of 35% The resulting figure from the sums above is the ADM Figure used for BEP Funding.

    10. BEP Funding Calculation Month 2 - 7648.9 X .125 = 956.1125 Month 3 7611.25 X .175 = 1331.9688 Month 6 7475.4 X .35 = 2616.39 Month 7 7473.65 X .35 = 2615.7775 1085.6125 + 1331.9688 + 2616.39 + 2615.7775 = 7520.2488 = BEP ADM

    11. Calculations in Excel

    12. Definition of ADA Average Daily Attendance (ADA) from EIS Business Rules A student enrolled or receiving instructional service is included in an ADA calculation with the exception of the following: Out of state, non-resident student I-20 student (student from out of the country attending a Tennessee public school) Pre-Kindergarten No student may earn more than 1.0 ADA. The ADA formula is designed to handle part-time and vocational students accurately. ADA for vocational students must be calculated separately for each vocational program in which the student is enrolled. The formula used to calculate ADA is: ADA = ? [DAYS-PRESENT * TIME-SCHEDULED / STD-DAY] / REPORT-PERIOD-DAYS

    13. Definition of ADA cont. Days-PresentFor state reporting requirements, full-time students that are present for half of the state minimum school day of 6 1/2 hours should be counted present, regardless of the amount of time over 6 hours school may be in session. Part-time students must be present for half of the time for which they are scheduled to be counted present for the day. Kindergarten students are considered present after attending 2 hours of the instructional day.

    14. Definition of ADA Example: Days present = 20 days X 390 minutes / Standard Day of 390 minutes / 20 Report Period Days 20 X 390 / 390 / 20 = 1.000 Present for 18 days X 390 minutes / Standard Day of 390 minutes / 20 Report Period Days 18 X 390 / 390 / 20 = .90 Present for 18 days X 360 minutes / Standard Day of 390 minutes / 20 Report Period Days 18 X 360 / 390 / 20 = .8308

    15. Attendance Funding Website Academic Average Daily Attendance

    16. WFTEADA TCA 49-3-315 (4) as early as possible before the close of the current school year, the county superintendent of schools shall certify to the county trustee the correct WFTEADA for the entire current school year. These figures are to be used for the apportionment of local county school funds as required by TCA 49-3-315 (5). This is how local funds (sales tax, property tax, etc.)are divided among county, city, and special school districts.

    17. WFTEADA Weights Grades K-3 = 1.287 Grade 4 = 1.218 Grade 5-6 = 1.037 Grade 7-8 = 1.137 Grade 9 = 1.261 Grade 10-12 = 1.371 Grade N = .030

    18. WFTEADA Weights Vocational Ag 10 = 1.679 Ag 12 = 2.027 Family & Consumer Science Ed. = 1.634 Family & Consumer Science Occ. Ed. = 1.634 Health Science Ed. = 1.634 Trade & Industrial = 1.911 TEE = 1.339 BT = 1.580 ME = 1.580 Contextual Academics = 1.580 Other Vocational programs = 1.580

    19. Regular Academic

    20. SPED Options 7, 8, & 9 (Grade N)

    21. Vocational Education

    22. Vocational Averages Times Weights

    23. Final Calculations

    24. 2001-02 WFTEADA for Hawkins Co. School System WFTEADA % _____________________________________Hawkins County 8567 86.58 Rogersville City 738 7.46 Kingsport City 590 5.96 _____________________________________ County Total 9895 100

    25. Special Education ADM Special Education Average Daily Membership (primary option) Days in specific option divided by the days enrolled during the 20 day funding period (The 9th funding period is the only period that can be less than 20 days). Example: Days enrolled as an Option 2 divided by days enrolled during the funding period Option 2 = 20 / 20 days in the funding period = 1.0000 Or Option 2 = 17 / 20 days in the funding period = .85

    26. Special Education ADM Special Education Average Daily Membership (secondary option) Days in specific secondary option divided by the days enrolled during the 20 day funding period (The 9th funding period is the only period that can be less than 20 days). Example: Days enrolled as an secondary option 1 divided by days enrolled during the funding period Secondary Option 1 = 20 / 20 days in the funding period = 1.0000 Or Secondary Option 1 = 17 / 20 days in the funding period = .85

    27. Special Education ADM

    28. SPED BEP Funding Month 2 1368.45 X .125 = 171.0563 Month 3 1392.8 X .175 = 243.74 Month 6 1424.45 X .35 = 498.5575 Month 7 1407.2 X .35 = 492.52 171.0563 + 243.74 + 498.5575 + 492.52 = 1405.8738 = SPED BEP ADM

    29. Vocational ADM Scheduled minutes in a vocational class divided by the standard day (minus lunch) times days enrolled divided by 20 days (The 9th funding period is the only period that can be less than 20 days). Example: Scheduled minutes in a vocational class (Ag 12 for example) = 90 minutes divided by standard day of 390 (360 if you don't stockpile), enrolled 20 days divided by 20 days in the funding period 90 / 390 X 20 / 20 = .2308 Times a class of 20 students all enrolled 20 days = 4.6160 for this particular Ag 12 class.

    30. Vocational ADM

    31. Vocational ADM Month 2 299.43 X .125 = 37.4288 Month 3 298.8031 X .175 = 52.2905 Month 6 267.6665 X .35 = 93.6833 Month 7 266.8792 X .35 = 93.4077 37.4288 + 52.2905 + 93.6833 + 93.4077 = 276.8103 = CTE BEP ADM

    32. Transportation ADT Average Daily Transported (ADT) from EIS Business Rules All students are included in ADT calculations with the exception of the following: Out of state, non-resident student Pre-Kindergarten A Districts ADT calculations include students transported by a school bus that is operated by a District and who meet the following criteria: 1. All students transported on specially equipped buses regardless of the number of miles transported. 2. Students in instructional grades K-12 who are transported on standard buses and who live 1 miles or more. No student may earn more than 1.0 ADT. ADT is calculated for the time period the student is reported as riding the bus. ADT is accumulated by bus number and is based on two types of buses: specially equipped and standard. Specially equipped buses are identified by an alpha suffix of S through Z.

    33. Transportation ADT cont. Average Daily Transported (ADT) from EIS Business Rules (continued) The formula used to calculate ADT is: ADT = DAYS-PRESENT-TRANSPORTATION * (AM + PM) / REPORT PERIOD DAYS Days-Present-Transportation is any student (identified as a bus rider and qualifying to receive ADT) who attends any portion of the school day. AM has the value .5 for a student riding a morning bus; otherwise the value is zero. PM has the value .5 for a student riding an afternoon bus; otherwise the value is zero. Report-Period-Days is the number of days for which the report is produced. The standard report is for the full school year, which may be 180 instructional days or less.

    34. Transportation ADT - Example Student is present 151 days and rides a bus 1.5 or greater miles Student has a AM and PM Bus number entered Days possible for the year = 167 151 X 1 / 167 = .9042 ADT

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