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WELCOME

WELCOME. RACE AND ETHNICITY REPORTING. Purpose of Race and Ethnicity Reporting Change. Federal education funds are allocated through data reported.

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WELCOME

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  1. WELCOME RACE AND ETHNICITY REPORTING

  2. Purpose of Race and Ethnicity Reporting Change • Federal education funds are allocated through data reported. • Continued civil rights enforcement is an important reason for maintaining accurate race and ethnicity information about individual students and staff members at the school and district levels.

  3. Purpose of Race and Ethnicity Reporting Change • Collecting and reporting racial and ethnic data using these standards will better reflect the current racial and ethnic makeup of communities. It not only allows school districts to allocate their human and financial resources more accurately and equitably, but also validate such decisions among their communities.

  4. Purpose of Race and Ethnicity Reporting Change • The new data collection format will afford individuals of multi-racial background an opportunity to select categories that better represent themselves. It allows Hispanic populations to more accurately describe themselves, helping the school communities to better serve and support them.

  5. Purpose of Race and Ethnicity Reporting Change • Although there is work involved in changing to the new standards, the new format will be more user-friendly because it acknowledges the racial and ethnic heritage of students, parents, and staff members.

  6. Current Element • Race/Ethnic Category

  7. New Elements • ETHNICITY—One element • RACE—5 elements • Race: American Indian or Alaskan Native • Race: Asian • Race: Black or African American • Race: Native Hawaiian or Other Pacific Islander • Race: White

  8. Reporting Format • Student Demographic Format only • Six new elements—Ethnicity, Race: American Indian or Alaskan Native, Asian, Race: Black or African American, Native Hawaiian or Other Pacific Islander, and Race: White • Each element has a code of “Y” or “N” • Reported in Surveys 1, 2, 3, 4, 5, 7, 9 and A, B, C & D (for McKay)

  9. Reporting Timeline • 2009-10—Reporting required for both current and new elements • Reporting required beginning with Survey 1 (July) • Current element used for official counts • Current and new data compared • 2010-11—Reporting required for new elements only

  10. Suggested District Action Plan • Develop needed policies and procedures • Train staff and communicate with parents • Revise software to meet reporting requirements

  11. Suggested District Action Plan • Re-identify students’ and staff members’ race and ethnicity • Code, store, and report data • Bridge the new standards to earlier years’ reports

  12. Technical Assistance Document http://www.fldoe.org/eias/dataweb/tech/race.pdf • Purpose and Background • Elements and Definitions • Timeline • Sample Documents—Letters & Forms • Questions and Answers

  13. Some Frequently Asked Questions Q What if the parents/staff only answer one question? A Both questions (ethnicity and race) must be answered. Districts should assist parents and staff to understand this requirement.

  14. Some Frequently Asked Questions Q What if the parent/staff refuses to respond to the survey? A Districts are to designate a person to select the race and ethnicity of the student/staff member if the parent/staff refuses to respond to the survey. There may be a designee at each school or one for the district.

  15. Some Frequently Asked Questions Q How long should the survey documents be kept? A Districts should maintain documentation on each student/staff for three years. If a parent/staff refuses to respond, the district should maintain documentation on the attempts to secure responses.

  16. Some Frequently Asked Questions Q How were the definitions for race and ethnicity derived? A The definitions were provided by the United States Office of Management and Budget. These definitions were approved in 1997. Details on the definitions can be found in the federal register, http://www.whitehouse.gov/omb/fedreg/1997standards.html.

  17. Some Frequently Asked Questions Q When must the data collection be completed? A Districts are required to begin reporting the new elements in Survey 1 (student) and Survey 6 (staff) 2009-10. The current elements will also be reported during the 2009-10 school year.

  18. Some Frequently Asked Questions Q How will reports be revised to include the new elements? A The current racial/ethnic data items will provide the official data used for all reports during 2009-10. The Florida Department of Education (FLDOE) will modify reports to use the new races and ethnicity in 2010-11.

  19. Some Frequently Asked Questions Each individual will be counted only once in one of seven categories. Individuals reported as Hispanic will be counted as Hispanic. Individuals not reported as Hispanic will be counted in the reported race category. Individuals not reported as Hispanic and reported in more than one race category will be counted in the “Multiracial” category.

  20. Some Frequently Asked Questions Q Are there guidelines for making this determination? A There are no detailed guidelines for making the determination of race and ethnicity that applies to an individual. The federal requirements merge race and geographic/national origin. Often no single race includes an individual’s origin. The district must accept each parent/staff member’s choice of race and ethnicity.

  21. Links to Federal Documentation • Revisions to the Standards for the Classification of Federal Data on Race and Ethnicity http://www.whitehouse.gov/omb/fedreg/1997standards.html • Proposed Guidance on Maintaining, Collecting and Reporting Data on Race and Ethnicity http://www.ed.gov/legislation/FedRegister/other/2006-3/080706d.pdf • Managing an Identity Crisis http://nces.ed.gov/pubs2008/2008802.pdf

  22. Follow Up Question and Answer Session Submit Questions to dbweias@fldoe.org Or call (850) 245-0400

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