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Title II, Part A Updates

Title II, Part A Updates. Virginia Department of Education Coordinators’ Academy July 30 – July 31, 2013. Overview of Presentation. Highly qualified teacher update Waivers under the Elementary and Secondary Education Act of 1965 (ESEA) and impact on Title II, Part A Application changes

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Title II, Part A Updates

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  1. Title II, Part AUpdates Virginia Department of Education Coordinators’ Academy July 30 – July 31, 2013

  2. Overview of Presentation • Highly qualified teacher update • Waivers under the Elementary and Secondary Education Act of 1965 (ESEA) and impact on Title II, Part A • Application changes • Private school recalculations • Reimbursement procedures • Federal program monitoring updates

  3. Highly Qualified Teacher Update

  4. Status of HQT: How is Virginia doing? All States - Percent of Core Academic Classes Taught by Highly Qualified Teachers: 2010-2011

  5. Status of HQT: How is Virginia doing? All States - Percent of Core Academic Classes Taught by Highly Qualified Teachers: 2011-2012

  6. *Data not available in 2011-2012 for Dept. of Correctional Education or Va. School for the Deaf and Blind.

  7. Reporting Highly Qualified Teachers • Instructional Personnel and Licensure (IPAL) report • Master Schedule Record Collection

  8. IPAL Areas of Possible Analysis • What progress is being made at the division level? • What progress is being made at the school level? • How are schools’ HQT percentages compared to the state average? • Are there particular grade spans that appear to have more HQT issues than others? • What are the data trends per school over several years? • Which content areas have the greatest number of non-highly qualified teachers? • Are particular teachers showing up as non-HQ several years in a row? Why? • Are there any unlicensed teachers? Why? • What is the status of Title I schools? [ESEA, Section 2123]

  9. Flexibility Waivers Under the Elementary and Secondary Education Act of 1965

  10. Changes Impacting Title II, Part A • Accountability sections under Section 2141(a-c) Eliminated (Title II, Part A, improvement plans) • Expanded transferability provisions

  11. Looking Ahead… • Must continue to focus on 100 percent HQT • Must continue to ensure that students in high- poverty/high-minority schools have equitable access to highly qualified and experienced teachers • Enhance focus on teacher and principal effectiveness by: • Improving evaluations and training • Linking of teachers to student achievement measures • Considering multiple measures of teacher performance [ESEA, Section 2141(a-b)]

  12. Enhanced Focus on Teacher and Principal Effectiveness • States and school divisions must implement teacher/principal evaluation systems that include multiple measures of performance • At least 40 percent must be tied to student achievement • Student growth measure (if available) • Student achievement goal setting • Implement training for teachers and principals

  13. Program and Application Development

  14. Budgeting: Uses of Funds • Reminder of allowable uses of funds: • Professional development in federal core content areas • Classroom management; use of data; improving academic achievement for special populations; instructional strategies; integrating technology into curriculum; professional development for principals and superintendents to become better instructional leaders • Title IIA funds may not be used for: • First Aid/CPR/defibrillator/Epi-Pen training • Crisis management; school safety training* • Update related to technology equipment * Contact Title IIA specialist at VDOE with specific questions if training is for school principal [ESEA, Section 2123(a)(2-4)]

  15. Program Specific Pages • Highly qualified teachers (HQT) and paraprofessionals • Uses of Funds • Equitable distribution of highly qualified and experienced teachers • Private school participation

  16. Program Specific Pages: Equitable Distribution of Highly Qualified Teachers • Analyze data between schools at each grade span. • HQT distribution • Teacher experience distribution • Compare data for high-poverty and/or high-minority schools with low-poverty and/or low-minority schools. • Outline strategies used to ensure equitable distribution of highly qualified, experienced teachers. [ESEA, Section 2123(a)(2-4)]

  17. Program Specific Pages: Equitable Distribution of Highly Qualified Teachers (example) [ESEA, Section 2123(a)(2-4)]

  18. Program Specific Pages: Equitable Distribution of Highly Qualified Teachers (example) [ESEA, Section 2123(a)(2-4)]

  19. Recalculation of Private School Set-Asides

  20. Retroactive Calculations from 2007-2010 • Required for all school divisions with participating private schools from 2007-2010 as result of inquiry to United States Department of Education (USED) • Templates and sample notifications provided to school divisions (May-June, 2012) • Additional consultations necessary if more services are indicated and have not yet been provided • Adjustments to application budgets/private school pages • Plan of action completed in fall 2012. If modified, updated plan should be submitted to Title II, Part A, specialists at VDOE.

  21. Determining Private School Set-asides If Not Required to Recalculate Retroactively Or No Additional Services are Warranted based on Results of Recalculations: If Required to Recalculate Retroactively AND Must Provide Additional Services • On Private School page of application: • Enter names of private schools and participation status. • Enter K-12 enrollment of public and private schools. • The set-aside will automatically calculate. • Enter the calculated amount on the appropriate Budget Breakdown page of the application and in Column B of the Budget Summary Page. • On Budget Summary Page, enter the value of additional services to be provided during 2013-2014 based on recalculations and consultation with private schools (in Column A) • On Private School Page of application • Enter names of private schools and participation status. • Enter K-12 enrollment of public and private schools. • The set-aside for 2013-2014 will automatically calculate. Enter this amount in Column B of the Budget Summary Page and Budget Breakdown pages under the appropriate object codes.

  22. Private School Needs Assessment [ESEA, Section 2122(c)]

  23. Providing Equitable Services • Meaningful consultation • Examples of possible equitable services: [Title II, Part A, Non-Regulatory Guidance, Section G]

  24. Meaningful Consultation • Thoroughly discuss: [ESEA, Section 2122(c)]

  25. Allowable Uses of Funds for Private Schools: Common Issues • It is the responsibility of the public school to plan activities on behalf of private school teachers • Activities must meet the needs of the private school. • Contractual agreements to be paid with federal funds may ONLY be initiated/entered into by the public schools. • Private school officials should NOT be requested to complete purchase orders. • All activities MUST be discussed in advance.

  26. Allowable Uses of Funds for Private Schools: Common Issues • Funds for services to private schools may ONLY be used for professional development • Professional development in federal core content areas (English/reading/language arts; mathematics; science; social studies; foreign language; art; music) • Classroom management; use of data; improving academic achievement for special populations; instructional strategies; professional development for principals and superintendents to become better instructional leaders

  27. Allowable Uses of Funds for Private Schools: Common Issues • Title IIA funds may NOT be used for: • First Aid/CPR/defibrillator/Epi-Pen training • Crisis management; school safety training* • Business, CTE, Physical Education, Stress Management • Nurses, secretarial staff, or other non-instructional staff * Contact Title IIA specialist at VDOE with specific questions if training is for a school principal

  28. Allowable Uses of Funds for Private Schools: Common Issues • If training is hosted by a religious organization: • Payments may NOT be made directly to the organization; only reimbursements may be made to individuals for allowable activities • Only the secular, neutral, and non-ideological portion of activities may be allowed. Prorated reimbursements may be necessary. Consultation is CRITICAL! • Online training • Only reimbursement for allowable activities may be provided. (If provider offers non-allowable content that teachers access, the reimbursement should be prorated accordingly) • How will online activities be monitored? • What are expectations?

  29. Financial Issues

  30. Reimbursements • Now approved in Office of Grants Accounting and Reporting at the Department • Contact Patrice Cosely (Patrice.Cosley@doe.virginia.gov) or Brenda May (Brenda.May@doe.virginia.gov) with questions on specific reimbursement requests

  31. Reimbursements • Provide detailed descriptions.

  32. Application Terminology • Application – Due July 1, 2013 • Application Revision – submitted after a denial, based on comments from program reviewers • Application Amendment – submitted after initial approval. This is required when programmatic or significant budget changes are made. • A budget transfer request should be submitted after an application amendment is approved.

  33. Transferability • May not transfer any funds out of Title I, Part A • May not transfer funds into Title III • May transfer up to 100 percent of funds, if there are no private schools participating in services funded by Title II, Part A • MUST consult with private schools prior to transferring funds AND must set aside funds to provide services to private schools from Title II, Part A (at least to the amount required under Hold Harmless rules). • Additional funding must also be set aside in program to which funds are transferred to provide private school services as outlined in that program’s regulations.

  34. Federal Program Monitoring Updates

  35. Federal Program Monitoring (FPM) Frequent Issues • HQT progress toward 100 percent • HQT status in Title I schools • Parental notifications in Title I schools • School report cards, including teacher quality data • Right to inquire about teacher qualifications • “Four-weeks” letters • Equitable distribution of highly qualified and experienced teachers • Targeting of funds and needs assessment • Materials for private school use in professional development

  36. 2013-2014 Tentative FPM Schedule

  37. References • Title II, Part A, Improving Teacher Quality Non-regulatory Guidance document (revised October, 2006) from the United States Department of Education may be found at: http://www.ed.gov/programs/teacherqual/guidance.pdf • Application Instructions and Guidelines – see Mechanics Module for additional details or visit http://www.doe.virginia.gov/VDOE/Instruction/OCP/nclb-apps/ConsApplGuidelines.pdf

  38. Resources • Virginia Standards of Quality: available at http://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+22.1-253.13C2 • Virginia’s Application for Flexibility Under ESEA: http://www.doe.virginia.gov/federal_programs/esea/state_implementation.shtml • Virginia’s Licensure Regulations for School Personnel: available at http://www.doe.virginia.gov/teaching/licensure/licensure_regs.pdf

  39. Contact Information Carol Sylvester Title II, Part A, specialist (804) 371-0908 Carol.Sylvester@doe.virginia.gov Patience Scott Education specialist (804) 786-9935 Patience.Scott@doe.virginia.gov

  40. Questions?

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