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Get Out Into Classrooms!

Get Out Into Classrooms!. Strategies to Work Smarter & Empower Others So You Can Make A Real Difference in Learning. How Often Do You See This?. Make Big Changes in Three Specific Areas. You Do Nothing!. Each big chunk has a home… …with someone else!. Why????. Big Chunks.

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Get Out Into Classrooms!

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  1. Get Out Into Classrooms! Strategies to Work Smarter & Empower Others So You Can Make A Real Difference in Learning Cecelia Dodge & Assoc., LLC 10/26/2012

  2. How Often Do You See This? Cecelia Dodge & Assoc., LLC 10/26/2012

  3. Make Big Changes in Three Specific Areas Cecelia Dodge & Assoc., LLC 10/26/2012

  4. You Do Nothing! Each big chunk has a home… …with someone else! Cecelia Dodge & Assoc., LLC 10/26/2012

  5. Why???? Cecelia Dodge & Assoc., LLC 10/26/2012

  6. Big Chunks • What is the work? • Who is available to do it? Cecelia Dodge & Assoc., LLC 10/26/2012

  7. Put The System in Place • Train your team • Empower your team • Support your team • DON’T do your team’s work!!! Cecelia Dodge & Assoc., LLC 10/26/2012

  8. Office Cecelia Dodge & Assoc., LLC 10/26/2012

  9. Old Office • Get rid of: • Clutter • Noise • Books • Binders • And, yes….get rid of the paper! Cecelia Dodge & Assoc., LLC 10/26/2012

  10. New Office • Turn your office into a conference room Cecelia Dodge & Assoc., LLC 10/26/2012

  11. When Are You In Your Office? What do you do in there? Cecelia Dodge & Assoc., LLC 10/26/2012

  12. Secretary Cecelia Dodge & Assoc., LLC 10/26/2012

  13. Nicole Cecelia Dodge & Assoc., LLC 10/26/2012

  14. Complete Role Reversal! What is she good at? What are you good at? Student Staff Program Policy Talk Listen Read Write • Schedule • Organize • File • Manage Paper • Correspond • Manage Communication Cecelia Dodge & Assoc., LLC 10/26/2012

  15. Benefits… • You are freed up to do more of what matters • People recognize that your time is valuable; respect it • Your office becomes highly organized and focused on the work • Your secretary and others become more engaged in the work • Overall effectiveness is increased • Calm, thoughtful, planful work Cecelia Dodge & Assoc., LLC 10/26/2012

  16. Important Considerations • Empower your secretary PUBLICLY, OFTEN, and then give her the tools and time she needs to do her job • Daily meeting with secretary – keep it sacred • Train the secretary on the things you need her to do • Give her permission to be the boss • Don’t do her work • Make it clear to others – what’s your job and what’s her job • Don’t mess in areas where you don’t belong! Cecelia Dodge & Assoc., LLC 10/26/2012

  17. Important Considerations • Get the word out on who manages your calendar* • Minimize her distractions • Take things off her plate • Try different things until they work, and then stick to it • Trust each other with your strengths and weaknesses • Communicate your needs, parameters • Keep coaching days sacred Cecelia Dodge & Assoc., LLC 10/26/2012

  18. Secretary’s Key Strategies • Learn new strategies to manage calendars, such as special tools in outlook • Plug the regular meetings in first • Schedule 2 coaching days per week • Book meeting rooms early in year • Learn from you best ways to communicate with other departments, schools, hierarchy, chain of command • Establish protocols, procedures, shared by Department Cecelia Dodge & Assoc., LLC 10/26/2012

  19. Surprises along the way... • Hands-free device to maximize commute • Cleaning the office together is PD, and bonding time • Lots of cool things happen when the secretary feels like a valued member of the team • When people see this, they want it too – the entire system can be transformed Cecelia Dodge & Assoc., LLC 10/26/2012

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