Session 4 Introduction to the 2 nd monitoring round (2015-16)

1. Session 4Introduction to the 2nd monitoring round (2015-16) Overall structure, timeline and process UNDP-OECD Joint Support Team www.effectivecooperation.org

2. Recap: what are the guiding principles? • Focus on behaviour change that matters for development: gather evidence on progress/challenges to further incentivise change • Voluntary participation in the monitoring efforts – other ways of showcasing achievements • Developing country government-led exercise • With coordination and support from the OECD-UNDP JST • Anchored in existing frameworks • Inclusive process • Providers (country offices, in liaison with their HQs) • Other partners: parliamentarians, CSOs, private sector, trade unions • Partners engaged in data collection (where relevant), data validation, and discussions around findings to incentivisebehaviour change

3. Key steps and timeline • Notes: • Country-level specific milestones should be adapted to country contexts. • Meeting the timeline will depend on the timeliness of the provision of validated data by developing country governments. • In order to ensure timely submission of country-level data by the 31March 2016 while allowing sufficient time for data validation at the country level, it is encouraged to consider data collection on the basis of whatever data is available in Oct-Dec 2015

4. WHO should engage? • DEVELOPING COUNTRY GOVERNMENTS • National co-ordinatorthe leading player! • He/she usually sits in ministry of finance / planning • With the support of his minister (high level political engagement) • In relation with relevant government institutions PROVIDER COUNTRY OFFICES • In liaison with their HQs • 1 “provider focal point”, who will: • Act as the main counterpart • Facilitate engagement of other providers OTHER PARTNERS • Parliamentarians, CSOs, private sector, trade unions • 1 “focal point” for each stakeholder group, who will: • Act as the main counterpart • Share views from their group • JOINT SUPPORT TEAM • Team in Paris/NY • [on a case by case basis] UNDP country offices and regional centres Regional platforms

5. And HOW should they engage ? • While the national co-ordinator is in charge of leading and coordinating the process, all stakeholders should actively engage in the different phases of the monitoring exercise, including: • (1) Preparation • (2) Data collection and validation • (3) Data review and final processing • In addition, all stakeholders are invited to contribute to the use and dissemination of findings • Identifying progress factors and bottlenecks • Identifying joint actions to address the bottlenecks • Key messages to inform global and regional dialogue and actions

6. STEP 1. PREPARATION

7. Who does what? JST • Sensitisation and outreach to countries • Regional “pre-monitoring workshops” • Guide note, FAQs, country spread sheets for data reporting Developing country government • Minister: official letter confirming participation in the 2nd round • Appointment of a National co-ordinator = the focal point in charge of leading and co-ordinating the exercise at the country level • National co-ordinator participates in the pre-monitoring workshop Providers • HQs: • Appointment of a HQ focal point • Encourage countries to participate • Sensitise their country offices • Country offices • Identify a contact person that will engage • Agree, in consultation with the government and other providers, on a single provider focal point Other partners • Country level • Agree, in consultation with the government, on 1 focal points for each stakeholder: parliamentarians, CSOs, private sector, trade unions

8. STEP 2. DATA COLLECTION AND VALIDATION

9. Who does what? JST • For country sourced data (indic. 1,3,3,5,6,7,8,9b) • Support and guidance to the national co-ordinator (guide, helpdesk, community space, FAQs) • [on a case by case basis] Support from UNDP COs and RCs • For globally sourced data (indicator 4, 9a, 10) • Data consolidation • National co-ordinator (NC) • Initiates a launch meeting with all focal points to inform them about the exercise • Oversees the collection of data, either through existing mechanisms and tools or ad hoc processes • Coordinates data collection for country-sourced data (indic. 1,2,3,5,6,7,8,9b) • Consults with relevant stakeholders for data collection • Oversees the validation of data with all stakeholders (validation meeting) • Submits validated data (fill submission tool) by 31 March 2016 to the JST Providers • Country offices • Provide data to the NC when need be (ind. 1,2,3,5a,6,9b) • Participate in data validation Other partners • Relevant focal points report to the NC for indic. 2 and 3 • Participate in data validation

10. Examples of ways to ground data collection and validation in countries’ own frameworks and systems • Many countries have made progress in establishing or strengthening national institutional frameworks and processes to increase transparency, co-ordination, harmonisation, alignment and results focus of development co-operation, through: • Launching a national plan or action plan for implementing EDC commitments • (e.g. Bangladesh’s Joint Co-operation strategy) • Discussing on EDC in an institutionalised discussion forum • (e.g. Myanmar’s Development cooperation Forum) • Reviewing and revising development co-operation partnership strategies • (e.g. Lao’s Vientiane Declaration on Partnerships for Effective Development Co-operation) • Adapting existing national systems to regularly gather information on GPEDC indicators • (e.g. Cambodia’s ODA data base)

11. Reporting data • For each indicator: • Who reports to the national co-ordinator? • What type of data (quantitative or qualitative)?

12. Scope of reporting: what transactions should be recorded? • Official Development Assistance (ODA) – REQUIRED • This includes: all transactions undertaken • with the promotion of economic development and welfare as the main objective • at concessional financial terms (if a loan, having a grant element of at least 25%) • Other official flows (OOFs) – STRONGLY ENCOURAGED • Countries that are interested in monitoring the effectiveness of a broader range of development co-operation funds (e.g. non-concessional lending) are encouraged to do so, provided that the following criteria are met: • official source (bilateral or multilateral) • promotion of economic development and welfare as the main objective • The tool used for reporting country level data includes separate rows distinguishing between concessional and non-concessional funding (to ensure comparability with data from previous years) • Private concessional flows – VOLUNTARY (parallel pilot exercise with JST) • In countries where private development partners (foundations, NGOs) are very active in supporting government priorities, the national co-ordinator can also chose to incorporate private concessional flows • (if interested, contact the JST at monitoring@effectivecooperation.org)

13. What is the reporting year of reference? • The latest fiscal year of the developing country for which there is information available. • In order to ensure timely submission of country-level data by the end of March 2016 while allowing sufficient time for data validation at the country level, it is encouraged to consider data collection on the basis of data that is available in December 2015. • This also means that all data from providers of development co-operation is expected to be provided according to the developing country’s fiscal year. • Exchange rates • Reporting should be made in US Dollars. • A table of exchange rates  is provided in the monitoring section of the Global Partnership community site.  

14. STEP 3. DATA PROCESSING AND FINAL REVIEW

15. Who does what? JST • Consolidates and aggregates country-sourced data (indic. 1,2,3,5,6,7,8,9b) and globally sourced-data (indics 4, 9a,10) • Sends final country-sourced data to the NC for final review • Sends globally-sourced data to the NC for information • Makes raw data available online National co-ordinator (NC) • Ensures final review of the country-sourced data (indic. 1,2,3,5,6,7,8,9b) in consultation with relevant stakeholders • If errors, notify the JST Providers • Country offices • If any comments on finalised country-sourced data ((indic. 1,2,3,5,6,7,8,9b), communicate them to the NC • HQs • If any comments on globally-sourced data (indic. 4 and 10), communicate them to the JST

16. STEP 4. ANALYIS & PROGRESS REPORT PRODUCTION

17. Who does what? JST • Carries out the analysis - on the basis of data collected at the country and global levels AND of complementary qualitative evidence (desk review) • Co-ordinates the production of the global 2016 Progress Report (launched of the report expected by Sept 2016) • The Progress Report will contain: • a global snapshot of progress made at the global level for each indicator • short country-pages presenting data for each country participating in the monitoring exercise – in a visual and reader-friendly manner Regional platforms • Undertake specific regional analysis (based on available raw data)

18. Scope of the 2016 Progress Report:Building Evidence for political engagement

19. STEP 5. DISSEMINATION & USE OF FINDINGS

20. Who does what? JST • Support to dissemination of findings (launch of the Progress Report, dissemination of key highlights, on-line access to data) • Facilitate linking the findings to the HLM 2 preparation and GPEDC SC dialogue GPEDC Co-Chairs and Steering Committee members • Reflect on key messages and actions Developing country governments, regional platforms, providers, other stakeholders • Facilitate and actively participate in exchanges, learning and dialogue around findings at country, regional, global levels (HLM2 will be an opportunity to discuss international EDC commitments) • Shape up policy and practice

21. What support is available? Community space (incl. FAQs) Monitoring guide Tool for reporting • Helpdesk: monitoring@effectivecooperation.org • [on a case by case basis] Support from UNDP country offices and regional centres

22. Thank you তোমাকে ধন্যবাদ ありがとう Gracias Dankjewel Hvala Merci Asante مننه شكرا Obrigado Salamat