Bilingual Education Program Webinar January 25, 2013

1. Bilingual Education Program WebinarJanuary 25, 2013

2. New Assistant Superintendent Gil Mendoza, Assistant Superintendent of Migrant, Bilingual, and Native Education Gil.Mendoza@k12.wa.us

3. What does this change mean? • Increased coordination across Migrant, Bilingual and Native Education programs and with other OSPI divisions: School Success, Student Support Services, Career and College Readiness, Assessment, Teaching and Learning. • Raised awareness at cabinet level of need for our served populations. • Quicker decision making and approval process because of more direct reporting to the superintendent. • Representation on several legislative and State Board of Education working groups. • Working relationships with districts and ESD's will look the same: Helen and program supervisors directing existing operations.

4. 360-725-6147  www.k12.wa.us/MigrantBilingual

5. Agenda • Program data entry to CEDARS • WELPA Annual Test • Information on the development of new ELP standards & the ELPA 21 assessment • Equity and Civil Rights • Updates to TBIP/Title III Program guidance • Program updates (2013-14 Grant Application Workshop, parent/student meetings)

6. LEP Data in CEDARS Paul McCold, PhD Migrant, Bilingual & Native Education Office of Superintendent of Public Instruction paul.mccold@k12.wa.us 360 725-4147

9. LEP Data in CEDARS Available resources: AMAO Session Slides Understanding LEP Application Webinar

10. LEP Data in CEDARS Coming soon……

11. LEP Data in CEDARS WABE Annual Conference 2013: What's Academic Language Got to Do with It? Friday, April 19, 2013 - Saturday, April 20, 2013 Basic Training for TBIP Data Entry By Paul McCold, OSPI This workshop will review the procedures for enrolling, transferring, waiving, exiting, and transitioning TBIP students in the CEDARS environment. We will review the EDS LEP Application features, end of the school year procedures, and answer questions specific to your school district.

12. CEDARS Bilingual Data Elements Element J01 – School Year Element J02 – Serving County District Code Element J03 – District Student ID Element J04 – State Student ID (SSID) Element J05 – Location ID Element J06 – Instructional Model Code Element J07 – Program Start Date Element J08 – Program Exit Date Element J09 – Exit Reason Code Element J13 – Initial WA Placement Test Date Element J17 – Program Designation Element J18 – Placement Test Code Element J19 – Grade Level at Placement Element J20 – Placement Test Scale Score Element J21 – Placement Test Level Score Element J22 – Placement Test Date

13. Finding CEDARS Submission Errors

14. Finding CEDARS Submission Errors SS SS SS

17. SS SS SS SS

18. Common Errors in CEDARS

19. Common Errors in CEDARS

20. Common Errors in CEDARS

21. Common Errors in CEDARS

22. Common Errors in CEDARS

23. Common Errors in CEDARS

24. Common Errors in CEDARS

25. Peer Analysis

26. LEP Application in EDS will be down for maintenance on February 1st!

27. WELPA Annual Test:Who to Test • Students eligible for TBIP, including those whose parents have waived services. • Native American students who are eligible for Title III. • ELLs at private schools participating in Title III. • Additional students required in districts working in partnership with the Office for Civil Rights.

28. WELPA Annual Test:Who to Test • Any student eligible for TBIP or Title III who is present during the testing window, regardless of when the student was identified for program, must be tested. • Students who qualify during the testing window must also test. This may mean that students not present for group testing must be tested individually. • Districts should have a process in place to ensure that all students present during the testing window are assessed.

29. WELPA: http://www.k12.wa.us/assessment/EL/default.aspx

30. WELPA Test Window: Feb. 4 – March 8 • Materials arrived in district Jan. 9 – 11for students and assessment coordinators. • Additional Orders: Jan. 15 – Feb. 26 via WAMS, https://eds.ospi.k12.wa.us/Login.aspx • These are SECURE materials, including DFAs, and must be kept in a locked, secure, limited-access area before and after actual test administration. • School Assessment Coordinators should have their testing schedules ready, and have communicated with all school staff and the school community to ensure a coordinated, supportive testing environment for students.

31. WELPA 2013 – PICKUP DATES selected by District Assessment Coordinators

32. Questions from the Field

33. WELPA Contact Information, http://www.k12.wa.us/Assessment/EL/ContactInfo.aspx • CTB McGraw-Hill Customer Support Center(800) 569-2667Ctb_welpa_helpdesk@ctb.comShipment, packaging, return and tracking • OSPI Assessment Department of Operations(360) 725-6348Assessment@k12.wa.usWELPA test operations, accommodations for state tests, irregularities, security, scoring alerts, Washington Assessment Management System (WAMS), or to enter updates for district assessment contact information • OSPI WELPA, Special Populations Office(360) 725-6338WELPA@k12.wa.usTest Development • OSPI Bilingual Education Office(360) 725-6147Terrie.beckman@k12.wa.usPolicy issues, use of the WELPA • CEDARS Customer Support(800) 725-4311customersupport@k12.wa.usTechnical Issues with the CEDARS database

34. Costs for Proctoring the WELPA TBIP may be used to cover costs for proctoring the WELPA. Staff whose salaries are funded by Title III, such as instructional coaches and trainers, cannot provide WELPA training to staff or administer the WELPA Annual Test during time funded by Title III.

35. What is ELPA 21? ELPA 21 (English Language Proficiency Assessment for the 21st Century) is the name of a consortium of states recently awarded $6.2 million from the USDOE to develop an assessment system to measure progress in English language proficiency using common ELP standards that correspond to the Common Core State Standards and the Next Generation Science Standards.

36. Which states belong to ELPA 21? Thirteen states: Arkansas, California, Florida, Kansas, Iowa, Louisiana, Nebraska, Ohio, Oregon, South Carolina, Tennessee, Washington, and West Virginia. In addition, Arizona, Indiana, and New York are considering joining the consortium. Oregon is the lead state.

37. What products will the consortium develop? The consortium will develop a screener (placement test) and summative (annual) test, with emphasis on integrating technology-enhanced test items to optimize test results as well as to be current and innovative. The tests will be operational in 2016-17.

38. ELPA 21 – products (con’t.) Other products include: • an accommodations manual • an administration manual, • professional development materials to support teachers and administrators in administering ELPA 21 assessments and in using the assessment results appropriately.

39. What are the ELP standards that consortium states will implement in common? Development of ELP standards is on-going in a separately funded effort headed by Understanding Language (Stanford University) and the Comprehensive Center for Standards and Assessments Implementation (WestEd).

40. ELP StandardsReview and Adoption Process in Washington • Reviewers needed with expertise in English language development and math, science or English language arts. • Potential reviewers should complete an online form:http://www.surveygizmo.com/s3/1128161/New-ELD-Standard-Reviewer-application

41. Civil Rights Protections for English Language Learners Calandra Sechrist, Program Supervisor OSPI Equity & Civil Rights Office

42. What if our district doesn’t receive Title III or TBIP funds?

43. School districts must provide services for ELL students, even if the district does not receive Title III or TBIP funds.

44. How did we get here?

45. FEDERAL LAW Title VI of the Civil Rights Act of 1964 42 U.S.C. §2000d | 34 C.F.R. Part 100 OCR Policy Documents (1970 Memo, 1985 Guidance, 1991 Memo) Lau v. Nichols, 414 U.S. 563 (1974) STATE LAW Equal Educational Opportunity Chapter 28A.642 RCW | Chapter 392-190 WAC Guidelines: Prohibiting Discrimination in Washington Public Schools Washington Law Against Discrimination Chapter 49.60 RCW | Chapter 162-26 WAC

46. “ No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. ” Title VI of the Civil Rights Act of 1964 42 U.S.C. §2000d

47. 1970 OCR Memo “Where inability to speak and understand the English language excludes national origin minority group children from effective participation in the educational program offered by a school district, the district must take steps to rectify the language deficiency in order to open its instructional program to these students.” 35 Fed. Reg. 11595 www2.ed.gov/about/offices/list/ocr/docs/lau1970.html

48. “ [T]here is no equality of treatment merely by providing students with the same facilities, textbooks, teachers, and curriculum; for students who do not understand English are effectively foreclosed from any meaningful education. ” Lau v. Nichols 414 U.S. 563 (1974)

49. ELL – English Language Learners LEP – Limited English Proficient

50. How do we know if we need an ELL program?