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Guidance Framework for Institutional Controls Implementation and Tracking by EPA and Partners

This document outlines the framework and guidance for implementing and tracking Institutional Controls (ICs) as developed by the EPA and the State and Tribal Government Working Group. It covers initiatives such as data collection pilots, workshops, and a tracking system that monitors the life-cycle of ICs. Key components include information collection requests, the development of implementation plans, and the facilitation of cross-agency communication for effective long-term stewardship. The aim is to enhance IC efficiency across all states and ensure effective enforcement and compliance.

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Guidance Framework for Institutional Controls Implementation and Tracking by EPA and Partners

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  1. Institutional ControlsLTS “Framework”EPA Post-ROD AuthorityState and Tribal Government Working GroupMarch 14, 2002

  2. Institutional Controls • Guidance • IC Tracking System • IC Data Collection Pilot • Information Collection Request • Workshops • 50-State Study • “One-Call” Pilots • IC Privatization Pilot

  3. Institutional Controls:Guidance • “A Site Manager’s Guide to Identifying, Evaluating and Selecting ICs” • Completed: September 2000 • “Guide to Implementing, Monitoring and Enforcing ICs” • Second Regional Review: Spring 2002 • “ICs and Communities” • Draft: Summer 2002 • Developing IC Implementation Plans • Draft: Fall 2002 • Developing Full Life-Cycle Cost Estimates for ICs • Draft: Spring 2003

  4. Institutional Controls:Tracking System Objectives • EPA developing system to track entire life-cycle of ICs • Selection • Implementation • Monitoring • Reporting • Enforcement • GIS Map based • Web-enabled for stakeholder access to information

  5. Institutional Controls:Tracking System Objectives (Cont.) • Linked to: • Other EPA programs • Other Federal Agencies • States • Tribes • Local Government

  6. Institutional Controls:Tracking Research • Nine EPA databases • 10 Regions • Other Federal Agencies • DoD • Army • Navy • DOE • States • California • Illinois • Maryland • Minnesota • New Jersey • Washington • Wisconsin

  7. Institutional Controls:Data Collection Form • From research, developed a list of data elements • Basic Site Information • ICs Instrument Selection as Specified in the Decision Document(s) • ICs Implementation • ICs Monitoring • ICs Enforcement • IC Costs • IC Trends, Additional Information

  8. Institutional Controls:Data Collection Pilots • Conducted data collection pilots using data elements form • Surveyed 72 sites in Regions 3 and 5 to determine: • What IC information is actually available • Where we would have to go to get it • What form the data is in • What does it cost to get it • Evaluate feasibility/methods of data gathering • Refine data elements

  9. Institutional Controls:Data Collection Pilots (cont.) Preliminary results: • Data not where we expected • How deed notices are organized varies considerably • Very few “tracking” systems – mostly filing systems • Very little IC information post selection • ICs often assigned to the whole parcel • Imprecise language problematic • Little routine monitoring - based on reported problems

  10. Institutional Controls:Workshops/Conferences • Completed IC Workshops • February 2001 (San Antonio) • Identify high priority issues for October Conference • October 2001 (Santa Fe) • Workgroups worked on Model language, IC Tracking, IC Costs, IC Implementation Plans and ICs and Communities • Planning IC Tracking Meeting – Summer 2002 • Planning National IC Conference – Spring 2003

  11. 50-State Study • ELI updating the 50-State Study • Preliminary Findings regarding ICs • 41 States have stewardship programs • 41 States report using ICs • 24 States report having an IC Tracking System • 20 States make the tracking system information available to the public

  12. Institutional Controls:Information Collection • Developed an Information Collection Request Survey • First Federal Register Notice in October 2001 • Plan to send to States and Tribes, other Federal Agencies and 200 local agencies • Gather data on IC Tracking Systems and IC Costs • Develop interest in a national IC Tracking Network

  13. Institutional Controls:One Call Pilots • Coordinate with IC tracking system • One-Call, Miss Utility, Dig Safe, Blue Stake • Notify excavators of environmental contamination • Working on Pilots in Region 1, 3, and 5. • EPA cross-program advisory committee • Superfund, RCRA, UST, OSRE, OGC, Brownfields, Federal Facilities

  14. Institutional Controls:Guardian Trust Pilot • EPA HQ, Region 3, State of Pennsylvania and MGP Partners • Research the viability of a “private trust” for long-term stewardship of ICs • Establish non-profit trust • Trust inspects/monitors and reports on ICs • Assumes liability for IC breaches • Research conducted over past 4 months

  15. LTS “Framework” • EPA began developing draft LTS “framework” guidance last year • Need for such a document unclear • EPA guidance on O&M, Five-Year Reviews • DOE, ECOS initiatives • Effort “on hold”

  16. Post-ROD Authority • DoD contesting EPA post-ROD authority and role at NPL sites • EPA has directed Regions to approve DoD RODs only if they adequately address monitorng, enforcement, reporting about land use controls • About 25 RODs being held up by dispute • EPA and DoD using Langley AFB ROD to resolve issue • Dispute resolution process now underway

  17. Questions? Murray Newton Federal Facilities Restoration and Reuse Office M/C 5106 1200 Pennsylvania Avenue, NW Washington, DC 20460 202/260-2856 newton.murray@epa.gov

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