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GROUP MISSION TRIP DYNAMICS

This guide outlines essential preparations for Covenant Partners hosting groups in New Jersey. It details suitable housing facilities, necessary requirements, and logistical considerations. Discover options for alternate volunteer work, local recreation, and essential guidance for effective group preparation, including timelines for arranging transportation, medical forms, meals, and accommodations. Stay organized with helpful tips on communicating with volunteer teams and confirming crucial reservations, ensuring a successful mission trip experience in the New Jersey Pines.

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GROUP MISSION TRIP DYNAMICS

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  1. GROUP MISSION TRIP DYNAMICS THE FULLER CENTER FOR HOUSING IN THE NEW JERSEY PINES

  2. COVENANT PARTNER – PREPARING TO HOST GROUPS • Locate Housing Facilities: • Churches • Community Centers • Retreat Centers • Colleges • High Schools • Camps

  3. COVENANT PARTNER – PREPARING TO HOST GROUPS cont. • Housing Requirements: • Shower Facilities • Commercial Kitchen • Common Area • Group Size Limitations • On-Site Parking • Insurance Requirements • Costs/Donations • Proximity to Worksites • Additional User Conflicts (i.e. VBS, Community Groups, etc.)

  4. COVENANT PARTNER – PREPARING TO HOST GROUPS cont. • Alternate Work Options: • Food Banks • Soup Kitchens • Good Will, St. Vincent DePaul, etc. • Shelters • Inner City Day Camp • Senior Care • Civic Projects • HfH…

  5. COVENANT PARTNER – PREPARING TO HOST GROUPS cont. • Recreation: • Local Restaurants • Bowling • Miniature Golf • Go Carts • Museums • Sporting Events • Beaches • Hiking • Local Points of Interest • County Fairs, etc.

  6. COVENANT PARTNER – PREPARING TO HOST GROUPS cont. • Directions To: • Job Sites – From Housing and between Work Sites • Grocery Stores (Discount Cards) • Gas Stations • Medical Facilities • U-Haul Facilities • Auto Mechanics • Wal-Mart • Pharmacy • Local Churches

  7. COVENANT PARTNER – PREPARING TO HOST GROUPS cont. • Other Considerations: • Meals – Group or CP Provided • Bedding – Air Mattresses, Linens, Pillows, Towels, etc. • Requirements for Group to Maintain Housing Facility • Fees/Donations – Housing, Custodial, Meals, Insurance, etc. • Tools/Equipment – Group or CP Provided • Volunteer Coordinator • Job Site Supervisor

  8. Volunteer Group Preparation

  9. Volunteer Group Preparation • 1 Year to 6 Months: • Schedule Work Dates & Location • Confirm Housing • Determine what Activities in which your group may want to participate. Sporting events, for example may need to be scheduled well in advance.

  10. Volunteer Group Preparation cont. • 4 Months Prior: • Informational Meeting for perspective volunteers • Provide Flyer w/Costs and other trip information • 3 Months Prior: • Assemble List of Participating Volunteers • Provide Medical Forms, Releases, etc. • Collect Deposits • Travel Arrangements Scheduled • Transportation Reservations • Activity Reservations • Fund Raising • Team Building Exercises

  11. Volunteer Group Preparation cont. • 1 Month Prior: • RECONFIRM ALL Reservations! Including Work Locations. • Conduct Group Leaders Meeting as necessary. • All forms MUST be collected at this time. • Assemble First Aid Kits • Devotion Book and Materials (as required) • Meal Planning • Reserve U-Haul Trailer as needed

  12. Volunteer Group Preparation cont. • 2 Weeks Prior: • Conduct Final Trip Meeting • Collect ALL Missing Forms • Provide Worksite Information and Trip Itinerary • Provide a List of What to Bring (and what NOT to bring) • 1 Week Prior: • Shop for Food and/or Supplies • Assemble Van Packet (Contains directions, medical forms, gas money and emergency contacts) • RECONFIRM – Housing, Work Sites & Van Rentals

  13. Volunteer Group Preparation cont.

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